UW-Whitewater Early Childhood Conference Vendors

Fee per 6' Table: 

• For-Profit Vendor: $70 each table
• Non-Profit Vendor: $40 each table

Max of 3 tables per vendor.

Refunds

In the event of a cancellation, Continuing Education Services should be notified no later than 21 days before the start of the event session in order to receive a refund, less 20% administrative fee. Cancellation request received less than 21 days from the start of camp will receive a refund minus 50% late cancellation fee of event cost. Cancellations due to medical reasons will receive a full refund, less the 20% administrative fee, if the cancellation is requested and medical documentation is provided prior to the start of event. Valid medical cancellations must include a signed letter from a licensed physician to qualify. NO REFUNDS will be given for withdrawal due to early departures, disciplinary reasons or no show after the event has started.

All cancellation requests must be submitted to cesevents@uww.edu; provide registrant’s name, event and medical documentation, if applicable. Refunds will be returned to name an address of payer.

We reserve the right to cancel any event due to low enrollment; in such as case, all fees paid will be refunded.

Exhibitor Map

You will be asked in the registration to choose which area you would like to set up.  Exhibitor Map can be viewed by clicking here.

Vendor Expectations of the UW-Whitewater

1. Supply one table (size as indicated on floor plans); you can request up to three tables
2. Supply one (1) 30” x 6’ skirted table; tables in the middle of the room are 18" x 6', skirted
3. Supply one electrical outlet per vendor
4. Assign booth space for each vendor
5. Supply name badges 
6. Supply one boxed lunch meal as pre-ordered by vendor; others can be purchased for $12.25 each

UW-Whitewater Expectations of the Vendor

1. Supply own power strip if needed (appliances drawing heavy loads, such as ovens and other high wattage items are discouraged)
2. Park in the loading dock areas only while loading and unloading, not during set-up and take down.  UW-Whitewater Police will be patroling and issuing tickets to those in violation.
3. Unload and load own displays and merchandise
4. Set up own displays and merchandise
5. Booths must be set up by 7:30 am on April 4, 2020
6. Store boxes under tables and take empty boxes to dumpsters
7. Provide own personnel (coverage will not be supplied by ECC or UW-Whitewater)
8. Provide appropriate storage for perishable items
9. Provide appropriate paper products for consumable items (plates, paper towels, etc.) 
10. Exhibit will be on the 2nd floor, be prepared with a hand truck or dolly to help move your items easily.

For additional questions please e-mail Eric Field, Exhibit Coordinator at fielde@uww.edu.

Driving Directions

Directions to the campus can be found online by clicking here. A campus map can be found here.

Parking

Parking permits are required on all vehicles parked on campus at all times, with the exception of 5 p.m. Fridays to 11:00 p.m. Sundays.  You will not need a parking pass on Saturday, but you will need one on Friday if you arrived before 5:00 p.m.  More information on parking is on the Visitor Center website.

Exhibit Hours in Old Main Ballroom, University Center 275

• Set up - 5:00 - 9:00 p.m., Friday, April 3, 2020
• Set up - 6:00 - 7:30 a.m., Saturday, April 4, 2020
• Open - 7:30 a.m. - 5:00 p.m., Saturday, April 4, 2020
• Take down - 5:00 p.m. - 6:00 p.m., Saturday, April 4, 2020

Vendor Responsibilities

To keep the exhibit halls in a orderly and orderly fashion, the following responsibilities must be met:

1. You must stay within your rented space ( nothing in the aisles or exits)
2. Booths must be open during the exhibit hours: 7:30 a.m.-5:30 p.m., April 4, 2020
3. Take down cannot take place before 5:00 p.m. on April 4 without the permission of the Exhibit Coordinator
4. Sales can take place only during OPEN exhibit hours
5. All cardboard boxes being left on site after the conference must be broken down and placed in the proper recycling bins behind the Hamilton Center by the vendor

For additional questions please e-mail Eric Field, Exhibit Coordinator at fielde@uww.edu.

Meals details

Purchased boxed lunches will be available in the Hamilton Room on Saturday.  You must pre-order boxed lunches and your meal ticket will be in your badge.