Education & Community Engagement Coordinator - Young Auditorium - 15882


Young Auditorium, a 1350 seat professional performing arts venue at the University of Wisconsin - Whitewater seeks an Education & Community Engagement Coordinator (Admin Specialist).


The person in this position serves as the liaison between the auditorium and the regional community. The ECE Coordinator coordinates the Horizons arts education programs, including: the Horizons Matinee Series, Arts4All Program and Reaching New Horizons Program. Annual attendance at conferences for youth theatre and arts education will be required. The ECE Coordinator will research and report trends and teacher interest in annual touring productions, maintain relationships with the region’s school teachers and principals, coordinate residencies and community outreach programs both on and off site, coordinate distribution of the annual brochure and updates, and compile study guides. The ECE Coordinator will be responsible for the reservation process for the Horizons Matinee Series, working directly with the Audience Services Coordinator, and will maintain records and compile information accurately reflecting attendance trends to inform programming. The ECE Coordinator assists with the record keeping, maintenance of relationships, and communication related to the auditorium’s four main tracks of fundraising: Membership, Corporate Sponsorship, Major Grants and Major and Planned Gifts. It is a requirement that the individual in this position possess strong interpersonal skills and excellent written and verbal communication skills. The ECE Coordinator participates as a key team member of the auditorium staff, reporting to the Auditorium’s Director.


Minimum Qualifications:

  • Bachelor’s degree in Arts Administration, Education, or Communication
Desired Qualifications:
  • Two years of experience in the area(s) of outreach, development/advancement, arts education or professional development
  • Experience with grant writing
  • Strong computer skills and written and verbal communication skills
  • Experience with Audience View or other ticketing software
Knowledge, Skills and Abiltiies:
  • Ability to relate on many different levels to the diverse community, faculty, student, administrative and professional contacts this position encounters.
  • Occasional evening and weekend attendance at events
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
  • Requires independent thinking and judgment, as well as creative problem solving skills based on experience and competence in all avenues and aspects of community engagement

50% A. Program Development and Facilitation
  1. Serve as the primary contact for all communication related to the Horizons Matinee Series Program, Arts4All Program, and Reaching New Horizons Program.
  2. Program, coordinate and oversee all facets of The Big Read program, serving the tricounty area. This includes attendance at off-campus events related to The Big Read and working with community and library partners to engage in The Big Read activities and distribution of resources and materials.
  3. Attend regional and national conferences to facilitate programming, network and research trends.
  4. Conduct and interpret surveys to determine interest in touring programming for the Horizons Matinee Series and artists for the Reaching New Horizons Program.
  5. Lead quarterly meetings for the auditorium’s Arts Advocacy Committee.
  6. Work with YA Director to identify and pursue programming opportunities and potential funding sources (grants, sponsors, etc.) for the Horizons programs.
  7. Plan and attend the annual Teachers’ Night Out celebration event.
  8. Coordinate the annual membership campaign, capital campaigns, and other fundraising efforts.
  9. Plan and attend the membership receptions during the course of the season.
  10. Create and facilitate special fundraising events.
25% B. Outreach
  1. Maintain relationships with the region’s K-12 teachers and principals; attend off-campus meetings and conferences; coordinate, attend, and facilitate (when appropriate) teacher professional development workshops.
  2. Liaison with the School District of Janesville and University of Wisconsin-Whitewater COEPS as partners in the Reaching New Horizons Program (Kennedy Center’s Partners in Education professional development program.)
  3. Provide evaluative feedback and support for teachers and artists participating in the Reaching New Horizons program, including off-campus meetings for team visits and classroom observations.
  4. Collaborate with other departments on campus to increase UW-W faculty and student involvement in educational programs (event-based outreach, residencies, community outreach programs, and master classes).
  5. Identify outreach opportunities with visiting artists and companies for community organizations and K-12 schools, including workshops and residencies, and coordinate visits.
  6. Serve as the staff point person for all inquiries related to facility use by off-campus users; develop efforts to increase use of facility by off-campus users.
20% C. Clerical Responsibilities
  1. Compile resource guides for each Horizons event and Reaching New Horizons workshop. Provide pdf documents to Marketing Specialist for upload to website.
  2. Maintain events (Audience View) and inventory items (Peachtree/ Sage Accounting) for the season’s performance reservations.
  3. Accurately record and maintain reservations for the Horizons Matinee Series Program.
  4. Communicate reservation details with Horizons’ patrons: email invoice and contract, keep a record of signed contracts as they are returned.
  5. Responsible for accurate accounting of Horizons income.
  6. File supporting documentation for each reservation. Organize and set-up files for each season.
  7. Inform Audience Services Coordinator of special needs accommodations requested by schools, such as sign language interpreter, etc.
  8. Respond to telephone and email questions and concerns regarding Horizons program reservation changes or concerns.
  9. Initiate communication with schools if payment is not received three weeks prior to performance. Negotiate for compliance with our requirements, yet retain good public relations.
  10. Determine availability of complimentary seats at upcoming performances and offer to appropriate schools. Initiate contacts and arrange those reservations.
  11. Maintain and compile school district and individual educator mailing lists: Horizons patron bulk mailing, Horizons patron email distribution lists, school group first class mailing lists, partner schools list, and school districts that require permission for distribution of brochures.
  12. Work with Marketing Specialist to coordinate promotional materials, including distribution of annual Horizons brochure and updates.
  13. Continue to initiate methods for efficient and effective data and analysis.
  14. Monitor timelines and fulfillment of annual grant proposals and final reports.
  15. Manage the proper acknowledgement and reporting of all donations.
5% D. Other Duties as Assigned

Supervision Received:

General supervision is received from the Director of Young Auditorium

Supervision Exercised:

Direct supervision is exercised over student employees and volunteers


Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per UPS Operation Policy: TC1, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.


UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.


Applications received by October 16, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position, please contact:

Shannon Dozoryst
Director of Young Auditorium


Only complete application packages will be considered. A complete application includes online submission of the following documents:
  • Resume/CV
  • Cover Letter/Letter of Interest
  • Three Professional/Supervisory References with contact information
This Job ID is 15882.

Who Are You?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
Apply Online FAQs