Business Manager - University Health & Counseling Services - 17174 - UWW INTERNAL ONLY

This posting is no longer available.

ATTENTION:

The Department of University Health & Counseling Services at the University of Wisconsin-Whitewater seeks a Business Manager (Financial Specialist III, FN008).

Academic staff positions are provided fixed term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, university funding and external forces.

This is an internal posting for current UW-Whitewater employees. Applicants who currently are not employed by UW-Whitewater in a qualifying category (USTE, University Staff, Academic Staff, Grad Assistant, Faculty, Limited) will not be considered. After review of internal applicants, the position may be opened for public application.

JOB DETAILS:

This position provides general administrative, carries out budgetary and technology duties as assigned. This position is responsible for providing budgeting and accounting along with implementation and oversight of business management practices and the collaborative management of information system at University Health and Counseling Services (hereinafter referred to as UHCS).  This position reports formally to the Director of Health Services and provides direct support to the Director of Counseling Services. This position will not have direct reports and will have contact with students. UHCS is a unit within the Division of Student Affairs.

QUALIFICATIONS:

Minimum Qualifications:

• Associates Degree OR 6 years progressive equivalent experience
• Excellent organizational skills
• Proficient with Microsoft Office
• Experience with data management tools

Desired Characteristics:

• Experience in healthcare setting, with electronic medical record software, and billing and coding
• Experience in healthcare/counseling clinic setting or related field
• Effective interpersonal communication skills
• Experience and comfort level with learning specialized software and hardware technology

Knowledge, Skills & Abilities:

• Knowledge of budget and accounting principles
• Ability to relate congenially with team members
• Interact with student population in supportive and non-judgmental manner
• Maintain confidentiality
• Ability to think independently and use problem-solving skills
• Ability to balance multiple tasks and priorities
• Ability to lift and carry ~ 20 pounds
• Ability to see at near, mid and far range required
• Ability to speak and hear in person and on the telephone
• Ability to perform fingering and handling with both hands
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

RESPONSIBILITIES:

This position works with the budget of University Health & Counseling Services – assisting the Directors in maintaining and creating it. Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit supporting the billing of health services and tracking of supplies. 

55%   A. Business Management

1. Budget Development & Monitoring
2. Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
3. Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
4. Reallocates expenses to appropriate funding strings
5. Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
6. Answers complex fiscal questions and provides information based on set materials and standards to various audiences
7. Reviews transaction processing internal controls and recommends policies and procedures
8. Serve as a unit liaison to leadership providing budget, financial advice, recommendations, and financial status updates
9. Contract procurement/preparation, research and review
10. Support both Counseling & Health Directors to plan, monitor, and prepare budgets with $2.25M annual budgets
11. Manage inventory and monitor inventor
12. May train staff on financial processes and best practices
13. Maintain all fiscal records
14. Manage accounts receivable, balances, and cash handling processes
15. Review purchases prior to submission to ensure fiscal responsibility

20%   B. Office Management and Administrative Support

1. Assist in the compilation and organization of all documentation required by the accrediting agencies, including the development of the necessary policy and procedure manuals.
2. Liaison with FP&M and monitor and manage office keys.
3. Occasionally provide backup coverage for health or counseling office coverage
4. Cross train on Electronic Medical Records (EMR) for updating medical billing, invoicing, supplies, data analysis and general support.
5. Use ICD-10 and CPT coding knowledge to correctly code and bill all appointments within the EMR and maintain updated knowledge of changes for both.

20%   C. Administrate the Family Planning Only Services Program

1. Process and maintain all surveillance, claims and paperwork for the Family Planning only Services
2. Monitor applicant status and update accordingly in the EMR.
3. Process Medicaid FPOS claims via use of the state electronic data system (EDS) & Process Medicaid FPFP claims via submission of DHFS forms for Non-Compound drugs

5%   D. Other

1. Other duties as assigned.

CAMPUS INFORMATION:

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

COMPENSATION AND BENEFITS:

Well-qualified candidates can expect a salary commensurate with the candidate’s education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure.


SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

TO ENSURE CONSIDERATION:

Applications received by March 21, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu.

For questions regarding this position, please contact:
Julie Martindale
Director of Health Services
262-472-1870
martinjg@uww.edu

TO APPLY:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 17174.

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