Program Assistant-Confidential (Project Position) - Office of the Chancellor - INTERNAL POSTING ONLY

This posting is no longer available.

The Office of the Chancellor seeks a full-time Program Assistant-Confidential (Project Position).

JOB DUTIES:
The Program Assistant-Confidential (Project Position) will support the Office of the Chancellor by providing administrative support to the UW-Whitewater and UW-Rock County Restructuring efforts and to the Chief Equity, Diversity and Inclusion Officer (CEDIO). This position reports to the Executive Assistant to the Chancellor and some travel may be required to UW-Rock County in Janesville, WI. Normal working hours will be Monday through Friday from 7:45 a.m. to 4:30 p.m.

70% UW-Whitewater and UW-Rock County Restructuring & Chief Equity, Diversity and Inclusion Officer

• Schedule meetings and other activities for the Project Manager for UW-Whitewater and UW-Rock County Restructuring as well as for the CEDIO.  
• Provide assistance with meeting coordination for the Regional Restructuring Team and other related working groups as needed (this would include reservations for meeting rooms, catering (as needed), agenda preparation and distribution, etc.).  
• Provide administrative support to the CEDIO.
• Other duties as assigned by the Project Manager and CEDIO.     

30% Office of the Chancellor

• Provide support to the Office of the Chancellor in the following areas:  event coordination, preparing meeting materials for the Chancellor and Executive Assistant, serve as the backup for answering a multi-line phone system as needed and front desk coverage, assisting in documentation for travel expense reports and pro-card logs.
• Other duties as assigned by the Executive Assistant. 

Minimum Qualifications:

•     Proven ability to be detailed-oriented.
•     Previous experience maintaining the integrity and adherence to confidential and sensitive information.
•     Proficiency with Microsoft Office programs, including Word, Excel, and Outlook.

Knowledge, skills, and abilities:

•     Strong interpersonal and organization skills.
•     Strong problem-solving skills and ability to analyze situations and exercise good judgment in making a variety of decisions.
•     Ability to work independently and effectively in a team in a fast-paced environment.
•     Excellent oral and written communication skills.
•     Ability to maintain strict confidentiality and work with sensitive personnel matters.
•     Knowledge of office management practices and procedures.
•     Ability to schedule meetings and organize logistics for events.
•     Ability to manage budgets and financial records.
•     Skill in organizing and completing projects.
•     Knowledge and awareness of university functions and offices.
•     Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
•     Ability to take accurate and complete notes at large meetings.
•     Ability to work collaboratively with administrators, co-workers, staff, students and others.

CAMPUS INFORMATION:
UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. UW-Whitewater is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in more than 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:  
The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

SPECIAL NOTES:
UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

TO ENSURE CONSIDERATION:   
Applications received by April 27, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee.  The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1072 or hrstudent@uww.edu.

For questions regarding the position please contact:
Andrea Brooks
HR Assistant
262-472-1219
brooksaj@uww.edu

HOW TO APPLY:
Only complete application packages will be considered.  A complete application includes online submission of the following documents:

•     Cover Letter
•     Resume
•     Name and contact information for three professional references

This Job ID is 14217.

Who are you?

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.

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