Event Planner - Office of the Chancellor - 15842

This posting is no longer available.

INTRODUCTION:

The Office of the Chancellor at the University of Wisconsin-Whitewater seeks an Event Planner (Univ Conf Coordinator).

The event planner holds primary responsibility for the continuous and successful planning, execution and assessment of university-wide events including but not limited to special meetings such as the UW System Board of Regents, fall welcome events such as the campus cookout, Martin Luther King Jr. celebration events and community engagement events, to name a few. The event planner will collaborate effectively with faculty and staff for programmatic development and logistics and other members of University Marketing and Communications for the marketing and communications of the events. Performs other duties as assigned by supervisor.

This position will report to the Chief of Staff and work in collaboration with the Assistant Vice Chancellor for University Marketing and Communications or their designee. This is a one year project position (an extension could occur). For more information regarding project positions see here: https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/university-staff-temporary-project-appointments/#3.PolicyDefinitions.

JOB DUTIES:

1. Support the university’s mission, values and vision
2. Demonstrate excellent verbal and written communication proficiency using AP Style and strong collaboration skills
3. Collaborate with colleagues across campus to develop event goals, target appropriate populations to maximize participation, promote events on a variety of platforms and ensure that enrollment growth and retention are factored in
4. Understand UW System and UW-Whitewater Foundation policies related to budget for events
5. Manage multiple projects to consistently meet project deadlines
6. Evaluate each event and prepares comparative report and analyses, making recommendations for future program improvements
7. Demonstrate exceptional organizational skills and accuracy
8. Work under minimal supervision
9. Employ strong technical skills and ability to produce outcomes reports and data-driven recommendations for program improvements
10. Coordinate staff and student program volunteers/participants
11. Provide assistance with event coordination at the Innovation Center

QUALIFICATIONS:

Minimum Qualifications:

• Proficiency in all Microsoft Office software and Google Drive

Desired Qualifications:

• Bachelor's Degree in marketing, communications, or a related field
• Three years event planning and project management experience

Knowledge, Skills and Abilities:

• Must be a dedicated, motivated team leader and team member, invested in developing excellence in event planning while focusing on events as marketing the university’s story in authentic ways
• Experience planning events and collaborating with myriad constituents to create purpose-driven events that exceed attendees’ expectations
• Demonstrated history of positive interpersonal skills and an ability to juggle multiple demands, meet deadlines and problem-solve with aplomb
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

CAMPUS INFORMATION:

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per UPS Operation Policy: TC1, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

TO ENSURE CONSIDERATION:

Application review will begin September 6, 2019 and this position will remain open until filled. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position, please contact:

Kari Heidenreich
Chief of Staff
heidenre KA12@uww.edu
(262) 472-1921

HOW TO APPLY:

Only complete application packages will be considered. A complete application includes online submission of the following documents:

• Resume/CV
• Cover Letter/Letter of Interest
• Three Professional/Supervisory References with contact information

This Job ID is 15842.

Who Are You?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater Internal Applicants

Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
Apply Online FAQs