Office Support - Young Auditorium
This posting is no longer available.
INTRODUCTION:
The Young Auditorium seeks clerical support. These responsibilities will be handled with a high level of administrative support and attention to detail. The individual holding this position must possess excellent communication and interpersonal skills and produce high-quality, welcoming experiences for all patrons of the auditorium. In addition to maintaining positive customer service, tact and discretion must be exercised in addressing confidential issues.
This is a part-time (20-25 hours per week; .5 FTE) Temporary Position.
Full-time students are not be eligible for University Staff Temporary Employment.
JOB DUTIES:
Job Responsibilities
20% A. Provide clerical assistance to the Director and Assistant Director.
- A1. Knowledge of and ability to explain philosophies, policies, procedures, activities and generally serve as an information conduit
- A2. Exhibit courteous, friendly behavior and a helpful demeanor in the performance of all tasks; Communicate the Cultural Affairs, Horizons, and Young Auditorium’s commitment to service and serve as a goodwill ambassador for the University in all exchanges with patrons and users
- A3. Determine when questions or problems need to be referred to the Director or other appropriate staff
- A4. Assist staff in proofreading memos, correspondence, university reports, grant requests, and other related documents
- A5. Coordinate purchase/rent office equipment and supplies
- A6. Arrange for service/repairs of copy machine
- A7. Place reservations and all maintain records related to lodging for visiting artists
60% B. Provide clerical support to the Education and Community Engagement Coordinator
- B1. Accurately record and maintain reservations for the Horizons Matinee program; communicate reservation details with Horizons’ patrons: email invoice and contract, keep a record of signed contracts as they are returned; File supporting documentation for each reservation, organize and set-up files for each season; Responsible for accurate accounting of Horizons income
- B2. Conduct and interpret surveys to determine interest in touring programming for the Horizons Matinee Series and artists for the Reaching New Horizons Program
- B3. Assist with planning and communication related to the annual Teachers’ Night Out celebration event
- B4. Assist with the facilitation of special fundraising events
- B5. Respond to telephone and email questions and concerns regarding Horizons program reservation changes or concerns
- B6. Maintain school district and individual educator mailing lists
20% C. Oversee/ Coordinate Young Auditorium scheduling.
- C1. Maintain master schedule calendar and coordinate use of Young Auditorium, Fern Young Terrace, Kachel Center and YA conference room
- C2. Expedite scheduling requests and inform appropriate staff of scheduled events
- C3. Serve as the staff point person for all inquiries related to facility use by off-campus users
- C4. Share YA monthly usage schedule with Town of Whitewater Police Dept. and campus personnel, including University Police, Facilities Planning and Management, University Dining, Visitor’s Center, University Center, Ticket Service, and Information Center
QUALIFICATIONS:
- Minimum Requirement: High School Diploma
Preferred Qualifications:
- Associates Degree Preferred;
- 2-3 years of experience carrying out clerical tasks in an office environment.
- Previous experience with Audience View or other ticketing software and education program development preferred.
CAMPUS INFORMATION:
Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.
The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.
SPECIAL NOTES:
UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).
TO ENSURE CONSIDERATION:
If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu
For questions regarding the position, please contact:
Shannon Dozoryst
DIrector - Young Auditorium
dozoryss@uww.edu
262-472-5630
ADDITIONAL INFORMATION:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings is targeted to be implemented mid-2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/
The University of Wisconsin - Whitewater has the authority to implement temporary workforce reduction and cost saving measures to address financial challenges resulting from the COVID-19 Crisis, consistent with Wisconsin law and Board of Regents, UW System, and UW-Whitewater policy and procedure.
HOW TO APPLY:
A complete application for a University Staff Temporary Employment Office Support position at the University of Wisconsin-Whitewater includes the following documents:
- Resume
This Job ID is 17332.
Who Are You?
A potential applicant who is NOT currently employed by the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater External Applicants
A current employee of the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater Internal Applicants
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