Student Status Examiner Senior - Admissions - 17387

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INTRODUCTION:

The Department of Admissions in the Division of Enrollment & Retention at the University of Wisconsin - Whitewater is seeking a Student Status Examiner Senior (STU STATUS EXAM SENIO).

JOB DUTIES:

The Student Status Examiner Senior will be responsible for the comprehensive review of undergraduate applications and will be expected to implement review procedures on a variety of application types (e.g. transfer, freshman, special non-degree, early college credit). This position will examine and determine residency, determine admissibility, and process accordingly to ensure admission guidelines are met. This position will work with the review team and the Assistant/Director of Admissions when necessary. In addition to the duties already listed, the Student Status Examiner will maintain admission records, generate admissions correspondence, and work with the admissions business processes. The Student Status Examiner Senior must have the ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds. They must also possess the willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills.

The following examples of duties and responsibilities illustrate the general range of tasks assigned to the position, but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

65%   A.Evaluation of Undergraduate Applications

1. Determine completeness of application. Work with Admissions team on outreach strategies.
2. Evaluate admission applications for transfer, readmit, international and special students using ImageNow and PeopleSoft. Perform comprehensive review of applications based on admit type.
3. Determine academic eligibility by reviewing all admission criteria—high school records, college transcripts, pre-college achievement tests, and student statements.
4. Evaluate transfer credits for all US accredited college work. Determine which credits are transferrable and which courses can be equated to UW-Whitewater course numbers.
5. Determine residency of students according to Wisconsin Statutes.
6. Comprehensively review academic records to determine admission status/decisions. Apply UW-Whitewater policies when necessary.
7. Finalize admission with notification, collection and re-evaluation of final transcripts when necessary.
8. Maintain contact with Assistant Director/Director of Admissions on applications that require further evaluation.
9. Process admission cancellations for students; this may be done in consultation with First Year Experience, Housing and Registrar’s Office.

15%   B. Maintain positive relations with university personnel

1. Notify appropriate administrative, academic, and service offices of newly admitted students for follow-up action.
2. Provide quality information and assistance to Admissions Staff and student workers on day-to-day application processing, when needed.
3. Maintain a strong knowledge of UW System Policies, the UW-Whitewater catalog as well as specific departmental requirements as they relate to student applicants.
4. In collaboration with the Assistant Director, contact university personnel regarding changes in university policy, course content, titles and numbers evaluation of transfer credits, general studies, awarding of associate’s and/or bachelor’s degrees, curriculum, major and minor requirements, test credits, probationary status and the matriculation process.
5. Obtain correct information from service offices (such a Residence Life, University Financial Services, Registrar, Housing, Financial Aid) to provide to prospective students.

10%   C. Provide accurate information and customer service to prospective students

1. Answer phone and inquiries from students, family members, high school and college personnel concerning admission criteria—including interpretation of university policies.
2. Contact students of the incomplete status of their applications adding any information pertinent to their particular application status.

10%   E. Miscellaneous Duties

1. Maintain knowledge of computer capabilities.
2. Work with Admission computer liaison to insure accurate reporting of admission data, which may include testing of data and analyzing the details of developed queries.
3. Initiate daily and weekly queries in PeopleSoft.
4. Maintain historical admission statistics and provide information upon request.
5. Perform other duties as assigned by Assistant Director/Director of Admissions.

QUALIFICATIONS:

Minimum Qualifications:

• High school diploma and 3 years of administration office work experience (Associate or Bachelor’s degree may substitute for years of experience)
• Knowledge and experience in the use of computer software applications (i.e. Microsoft Office Suite, email, etc.)
• Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously

Desired Characteristics:

• Familiarity with student information systems, particularly PeopleSoft
• Experience working with student transcripts/records, transfer credit evaluations or academic advising
• Effective interpersonal skills and ability to establish positive interaction with students, staff and faculty
• Ability to exercise considerable independent judgment and exhibit exceptional attention to detail
• Experience in providing effective customer service skills and the ability to provide accurate and efficient service to staff, students (both prospective and current), other campus personnel, the general public, and visitors to campus

Knowledge, Skills, and Abilities:

• Ability to determine a variety of math computations (i.e. grade point average)
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

CAMPUS INFORMATION:

Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings is targeted to be implemented mid-2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

The University of Wisconsin - Whitewater has the authority to implement temporary workforce reduction and cost saving measures to address financial challenges resulting from the COVID-19 Crisis, consistent with Wisconsin law and Board of Regents, UW System, and UW-Whitewater policy and procedure.

TO ENSURE CONSIDERATION:

Applications received by August 5, 2021 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu .

For questions regarding this position, please contact:
David Hahn
Assistant Director - Admissions
262-472-3157
hahnd@uww.edu

HOW TO APPLY:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

This Job ID is 17387.

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