Current Graduate Council

Graduate Council - Archives September 2005 Minutes

GRADUATE COUNCIL MEETING MINUTES


September 8, 2005
PRESENT: Leon Arriola (for Mohammad Ahmadi), Bob Benjamin, Erica Berry, Scott Bradley, David Gordon, Robert Gruber, James Larson, Crista Lebens, Pete Mesner, Stephanie Miller, Andrea Musher, Manuel Ossers, John Patterson, Barbara Penington, William Skelly, Bambi Statz, Alvaro Taveira, Jennifer Thibodeaux, Anthony Truog, Linda Yu, and John Zbikowski.
ABSENT: Paul Adogamhe, *Marshall Anderson, Kathy Asala, Will Drago, *Glenn Hayes, Amanda Helm, Denton Marks, Anene Okocha, Diane Soles, and Chuck Zastrow.
GUESTS: David Travis and Don Zahn.

*Previously notified.


John Stone called to order the September 8, 2005, meeting of the Graduate Council at 2:20 p.m. David Travis, Steve Friedman’s replacement in the LEARN Center and the newest addition to the School of Graduate Studies and Continuing Education unit, was introduced to the Council. He will be sitting in on all Graduate Council meetings.

With the introductions complete, Bambi Statz moved for approval of the May 5, 2005 meeting. Tony Truog seconded the motion. Noting no corrections to the minutes, the motion carried.


Announcements

  1. A comparison summary of September 1 enrollment was distributed with the agenda. The Graduate FTE as of September 1, 2005, is 621. It was noted that there is one more international student than last year. The Accounting program has grown, while other programs have remained stable.
  2. The Council was reminded that Graduate Research Grants are again available to graduate students to help them defray costs associated with their research, data collection, or paper presentations. This year, the award has increased to $750.00 and the application deadline is October 15, 2005.
  3. John updated the Council on the status of the Graduate Assistantships and Fellowships for the 2005-06 academic year. The four Fellowships, one to each college, have been awarded. Two of the twenty, ten-hour per week, assistantships are unfilled, but will be shortly. All GPR assistantships have been awarded.

Information Only Items

Manuel Ossers moved to approve the Information Only items, A and B, of the agenda. John Patterson seconded the motion. Jennifer Thibodeaux presented a brief rationale for these two deletions from the History Department. The motion carried. Curricular items approved included:

  1. Curricular Action: Course Deletion from the Department of History: HISTRY 580: Germany and Central Europe to 1815.
  2. Curricular Action: Course Deletion from the Department of History: HISTRY 581: Modern Germany.

New Business

Tony Truog moved to approve the new course from the Department of History. Pete Mesner seconded Tony’s motion. With no further discussion, the motion carried. Curricular item approved:

  1. Curricular Action: New Course from the Department of History: HISTRY 622: Great Trials in History.

Other Business

Item D on the agenda, the revision of the Graduate Council membership, will be discussed at some future meeting.

    1. Attached to the Graduate Council agenda was a letter to Denise Ward, a student who graduated from Alverno College, and who petitioned to have her academic standing status changed from probation to good standing. Current graduate policy states that a student who graduates from a college or university that assigns grades qualitatively rather than quantitatively, be admitted on probation. Denise’s petition to the Committee on Exceptions resulted in a request from the Exceptions Committee for a policy change for such students. Barb Penington moved, seconded by Scott Bradley, to approve a change in current policy to: the admission status (e.g., “good standing” vs. “probation”) of all applicants from baccalaureate-granting institutions that don’t employ traditional grading systems be left to the judgment and recommendation of the graduate program to which the student is applying. After much discussion, the motion carried with one opposition and one abstention.
    2. Next, the Council considered a revision of the degree program options for the 2006-2008 Graduate Bulletin. Since many programs have now added applied research projects as part of their degree requirements, the request to add this option was considered. John Zbikowski moved, seconded by Alvaro Taveira, to amend the program options to include the applied research project option. The motion was unanimously approved. The amendment would read as follows:

Master Degree Program Options. At the discretion of the individual degree programs, the following options are available to students completing a master’s degree:

Comprehensive examination option. A minimum of 30 credit hours of course work, including a comprehensive examination.

Thesis option. A minimum of 30 credit hours of course work, including a thesis taken for one to six credits.

Applied research project option. A minimum of 30 credit hours of course work, including completion of an applied research project course for one to six credits.

Course work option. Program specific.

Degree programs may set additional requirements for any of these plans. Students should check with their degree Program Coordinator for the options available and for the requirements within each option.

    1. The Council then considered a revision to the graduate grading scheme to include an IP (in progress) grade for those students who do not complete their thesis during the term for which they are registered for thesis credits. Manuel Ossers moved, seconded by Bob Gruber, for approval of the following grading policy change:

FROM: In courses designed to extend beyond the term of registration, e.g., thesis research, instructors may assign a grade of P to indicate progress toward completion. In courses not designed to extend beyond the term of registration, instructors may assign a grade of I to indicate a student’s course work was incomplete due to documented extenuating circumstances. Neither P nor I grades are calculated into the term or cumulative grade point averages. An I grade is accompanied by a signed contract in which the instructor specifies the work to be completed by the student. A P or I grade is replaced by a regular grade when the course work is completed. The grade point average for the term in which the course was registered, as well as for subsequent terms, and cumulative grade point averages will then be retroactively computed using the regular grade replacement. A regular grade cannot be changed to a P or I on a temporary basis. With the exception of 799 Thesis Research, course work must be completed within one calendar year from the time the P or I grade was assigned. Students may petition instructors for extensions of this deadline. Instructors granting extensions will then inform the Registrar’s Office. The Registrar’s Office automatically changes a P or I grade to an F when the work has not been completed by the deadline.

A grade of NN is recorded by the Registrar’s Office when an instructor does not report a grade for a student officially registered for the course. The student must take the initiative to remove or change any P, I, or NN grades. The grading symbol for audit is X. This grade is not calculated in the grade point average and no credit is earned in courses registered under this option.


TO: In courses designed to extend beyond the term of registration, e.g., thesis research, instructors may assign a grade of IP to indicate “in progress” toward completion. In courses not designed to extend beyond the term of registration, instructors may assign a grade of I to indicate a student’s course work was incomplete due to documented extenuating circumstances. Neither IP nor I grades are calculated into the term or cumulative grade point averages. An I grade is accompanied by a signed contract in which the instructor specifies the work to be completed by the student. An IP or I grade is replaced by a regular grade when the course work is completed. The grade point average for the term in which the course was registered, as well as for subsequent terms, and cumulative grade point averages will then be retroactively computed using the regular grade replacement. A regular grade cannot be changed to an IP or I on a temporary basis. With the exception of 799 Thesis Research, course work must be completed within one calendar year from the time the IP or I grade was assigned. Students may petition instructors for extensions of this deadline. Instructors granting extensions will then inform the Registrar’s Office. The Registrar’s Office automatically changes an IP or I grade to an F when the work has not been completed by the deadline.

A grade of NN is recorded by the Registrar’s Office when an instructor does not report a grade for a student officially registered for the course. The student must take the initiative to remove or change any IP, I, or NN grades. The grading symbol for audit is X. This grade is not calculated in the grade point average and no credit is earned in courses registered under this option.

The motion carried.

At 3:20 p.m., Alvaro Taveira moved to adjourn this unusually lengthy meeting. Andrea Musher seconded the motion. Motion carried.

Respectfully submitted,
Sally Lange
Secretary