The general purpose of the J-1 Student Intern category, a subcategory of the J-1 Exchange Program, is to enhance the skills and expertise of student interns in their academic fields, through participation in structured work-based internship programs. In addition, student interns will gain knowledge of U.S. techniques and methodologies. As with all J-1 Exchange Visitor programs, the purpose includes cultural exchange-- enabling the student intern to better understand U.S. culture while, at the same time, enabling Americans to understand the student intern's culture.
Note that there are two separate Department of State forms that must be processed for the J-1 Student Intern subcategory
DS-2019: Certificate of Eligibility for Exchange Visitor (J-1) status required for all categories of J-1 exchange visitors.
DS-7002: Training/Internship Placement Plan (T/IPP) which serves as the official outline of the proposed internship.
For more information about the application process and forms, please review the links below. If this is the Department's first time hosting a J-1 Student Intern, please make an appointment with the Immigration & Recruitment Specialist, Erika Cuevas, email@example.com, ext. 6939, to review the details, requirements, and expectations of the program.
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Student Eligibility Requirements
Internship Program Requirements
Department considerations Prior to Inviting Student Interns
Steps for Inviting a J-1 Student Intern
Federal Regulations state that:
The student must be currently enrolled and pursuing a degree at an accredited postsecondary academic institution outside the United States.
The U.S. internship must fulfill the educational objectives for the degree program at the home institution.
The student must have verifiable English language skills sufficient to function on a day-to-day basis.
The student must be coming to the United States to engage in the internship program rather than employment.
The student must apply to and be accepted into the student internship program at the postsecondary accredited academic institution listed on Form DS-2019.
The student must be in good academic standing at his/her home institution.
After completion of the internship program, the student must return to the home academic institution to obtain a degree.
The student must have sufficient finances to support himself/herself and dependents for their entire stay in the United States, including housing and living expenses.
Federal Regulations require the following:
The internship must be full-time (minimum of 32 hours per week).
The internship program can only be up to 12 months for each degree/major; no extensions are permitted.
FOCUS AND NATURE OF ACTIVITY
The internship must fulfill the educational objectives for the degree program at the home institution.
All tasks assigned must be necessary for the completion of the student internship.
The student may participate in an internship with our without wages or compensation, however, the student must have the approval of the exchange program's responsible officer and the home institution's dean or academic adviser to receive compensation.
The internship tasks may consist of no more than 20 percent clerical work.
The internship must expose the student to U.S. techniques, methodologies, and technology, expand upon the student's existing knowledge and skills, and not duplicate the student's prior experience.
The student must not be placed in any position that involves the following:
Unskilled or casual labor;
Child care or elder care;
Clinical positions or work that involves patient care or contact, including work that would require student interns to provide therapy, medication, or other clinical or medical care (e.g., sports, physical therapy, psychological counseling, nursing, dentistry, veterinary medicine, social work, speech therapy, or early childhood education);
Any position, occupation, or business that could bring the J-1 Exchange Visitor Program or the Department into notoriety or disrepute.
DISTINCTION BETWEEN INTERNSHIPS AND REGULAR EMPLOYMENT
The internship must not serve to fill a labor need.
The internship must exist solely to assist the student intern in achieving the internship objectives.
The internship must consist of work-based learning rather than employment or unskilled labor.
The internship must not involve a staffing/employment agency.
The internship must not displace U.S. workers, whether full or part-time, temporary or permanent.
The internship must meet all requirements of the Fair Labor Standards Act (FLSA) and the Migrant and Seasonal Agricultural Worker Protection Act.
Prior to issuing Form DS-2019, UW-Whitewater and the Department must:
Verify the student's English language ability through a department-conducted interview, by a recognized English language test, or by signed documentation from an academic institution or English language school.
Ensure that the internship program created complies with regulations.
Accept the student's application to the internship and secure a placement.
Complete and secure the requisite signatures on the Training/Internship Placement Plan (T/IPP)/Form DS-7002 and provide an executed copy of Form DS-7002 to each signatory.
Agree to provide a written evaluation for each student intern before the end of the internship and also a midpoint evaluation for internships lasting more than six months. (CGE is required by regulation to retain the evaluations for at least three years following the completion of the internship.)
Ensure the student intern has sufficient finances to support his/herself and dependents for the entire stay in the United States.Steps for Inviting a J-1 Student Intern
The overall timeline for inviting and processing a J-1 Student Intern request is 4-6 months prior to the intern's arrival to the U.S.
The Host Department invites the student intern. The Host Department works with the J-1 Student Intern and Faculty Sponsor to complete, sign and submit the following to Erika Cuevas, firstname.lastname@example.org, at the Center for Global Education:
T/IPP Questionnaire: To be completed by the Faculty Sponsor and Department (information used to complete Form DS-7002)
Home University Attestation: To be completed by the J-1 Student Intern and the Intern's Home University Dean or Advisor.
Export Control Form: To be completed by the Faculty Sponsor and Department.
English Proficiency Verification: To be completed by J-1 Student Intern and Faculty Sponsor.
CGE processes DS-7002 (T/IPP)Department signs and returns DS-7002 (T/IPP) to CGE.
Reviews and analyzes documents submitted and contacts department incomplete.
Processes DS-7002 (T/IPP) via SEVIS.
Contacts department when DS-7002 (T/IPP) is ready for signatures.
CGE issues the Form DS-2019 via SEVIS. DS-7002 (T/IPP) and DS-2019 are mailed to J-1 Student Intern.
J-1 Student Intern applies for a visa at a U.S. embassy/consulate.U.S. embassy or consulate processes the visa.
U.S embassy or consulate process the visa.
Reviews the visa application.
May conduct a security clearance.
Issues visa in passport.
CGE coordinates the following prior to student arrival:
CGE will review the J-1 Student Intern application for eligibility to reside in the dorms during the internship. If the student is eligible, the CGE will coordinate with the Housing office to secure a space. If the student intern is ineligible, the intern and Faculty Sponsor will be contacted with a list of options for securing housing.
The CGE will pre-enroll all student interns in either UW-Whitewater mandatory international student health insurance or in UW-Whitewater insurance with additional Accidental Death and Dismemberment added. (PLEASE NOTE that UW-Whitewater does not accept outside insurance policies for J-1 Student Interns.)
For J-1 Student Interns who are able to coordinate their arrival with the F-1 International Student Orientations in January and August, the CGE will pick them up from Chicago O'Hare Airport. For J-1 Student Interns arriving outside of those dates, pick up will be arranged through the Host Department. The CGE can provide bus information from Chicago O'Hare Airport to Janesville.
J-1 Student Intern arrives in the U.S.
Receives passport admission stamp indicating "J-1 D/S" at port of entry.
Student is picked up from either Chicago O'Hare or Janesville Bus Station by Center for Global Education or Faculty Sponsor.
Attends mandatory J-1 Student Intern Orientation.
Reviews print-out of I-94 electronic record, passport admission stamp, and DS-2019 for discrepancies.
Reports the Intern's arrival information to the Department of Homeland Security via SEVIS.
Faculty Sponsor submits evaluation of the J-1 Student Intern
Faculty sponsor completes evaluation of the J-1 Student Intern at the end of the internship. For internships lasting longer than six months, the faculty sponsor completes an evaluation at the mid-point and end of the internship.
Faculty sponsor and J-1 Student Intern sign and date the evaluation form.
Faculty sponsor sends evaluation to CGE for document retention as mandated by the Department of State.
END OF PROGRAM AND DEPARTURE FROM U.S.
Reminds the J-1 Student Intern about 30 day grace period (students are permitted by regulation to remain in US 30 days after end of internship).
Provides bus information/schedule from Janesville to O'Hare Airport; departure is arranged through Host Department or with assistance of CGE.