UC Event Planning
UC Room Reservation Requests
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NOW ACCEPTING REQUESTS
- Reservations is now accepting Special Event Requests for 2018-2019. The priority deadline is March 23, 2018. Please complete the forms below and if you have any questions, please contact rooms@uww.edu
Requests for non-academic events will not be scheduled in classrooms until the Registrar's Office has completed scheduling classes for the Spring 2018 academic semester.
Special Event Requests
Special events are one time, large events such as conferences, dances, receptions, banquets, special speakers, and lectures. Special events ARE NOT weekly, bi-weekly, or monthly meetings that are held at the same time and location each meeting.
One-Time Meeting Room Requests
Single Meeting Reservation Request
Please note that this is only a request and not a confirmed reservation. You will be contacted via email with a confirmation or called via the information given if a conflict in time/space arises. If you do not hear from the Reservations Office within 1-2 business days please call 262-472-1175, rooms@uww.edu or visit UC 253.
Series Meeting Room Requests
Reservations is now accepting Series Event Requests for Fall 2018. The priority deadline is May 21st, 2018. Please complete the forms below and if you have any questions, please contact rooms@uww.edu
Series meetings that are held on a regular basis (weekly, bi-weekly, monthly, etc)throughout the semester in the University Center or various other buildings on campus. This form will have to be filled out each semester at the appropriate time and is not self-renewing for any group.
Single Occurrence Events
Single Occurrence Events are one time, large events such as conferences, dances, receptions, banquets, special speakers, and lectures. Single Occurrence events ARE NOT weekly, bi-weekly, or monthly meetings that are held at the same time and location each meeting.
Weddings and Other Private Events
The UW-Whitewater campus hosts single occurance, private events such as weddings. To inquire about reserving space for a private event, please contact the Reservations Office at rooms@uww.edu or 262-472-1175. Please review the Event Needs webpage and campus policies related to event hosting for additional information regarding hosting an event at UW-Whitewater.
Mall Request
In addition to rooms, four mall spaces surrounding the UC are available to be reserved on a first-come, first-served basis. Only the space is reservable; tables and chairs are not provided. If any fundraising or sales are to take place, a Fundraising Form is required to be filled out ahead of time. Please review our Fundraising Policies beforehand as well.
All room requests are processed by the following criteria:
- Attendance appropriate to the facility
- Preference to student groups in University Center facilities
- Catered events given priority in dining areas
- Events having extensive technical needs
- Campus-wide recurring events that impact students and facilitate student recruitment
- Historical experience with a group as to changes made in requests, cancellations, no-shows condition of facility after event, and policy