Camps and Conferences

CAMPS AND CONFERENCES

Whether you or your child is looking to explore athletics, music, theater, STEM, or more, the University of Wisconsin-Whitewater has a program for you. In fact, each year thousands of tweens and teens get involved in UW-Whitewater Camps and Clinics.

Our summer camps, day clinics, competitions, and virtual events allow you to work with our award-winning coaches, directors, and expert staff, use our fantastic facilities, and experience a bit of campus life; setting the tone for future achievements.

All of our events follow strict guidelines for camper and community safety, education, and citizenship. When you, or your child, attends a #WarhawkCamp, you can feel comfortable knowing that they will walk away with an experience that they won’t soon forget!

You belong here.


Click here to check out our Upcoming Events!

COVID-19 Impacts Office Hours

We make a promise to our Warhawks that we will provide safe environments for them to learn, work and play.

In response to campus guidelines related to the COVID-19 pandemic, the Continuing Education and Camps and Conferences offices are open by appointment.  Our department remains operational with staff available Monday through Friday, from 7:45 a.m. to 4:30 p.m. via phone or email.  Postal deliveries are received regularly. 

Please call 262-472-3165 or email: cesevents@uww.edu with questions or to schedule an appointment.

Frequently Asked Questions

COVID-19 Information

The University of Wisconsin-Whitewater are planning events to return to a modified normal at both our Whitewater and Rock County campuses.  

UW-Whitewater cares deeply about the health and safety of our community. Our Facilities Planning and Management crews have completed extensive plans for the frequent cleaning of our buildings and are installing signage to encourage safe behaviors. We also are working with health experts in Walworth, Rock and Jefferson counties and the University of Wisconsin System regarding testing and contact tracing and what to do should the virus be detected on campus.

Visitors and community members are expected to follow the practices described in the Warhawks Return plan, including wearing a face covering, maintaining social distance, following directional signage and practicing proper health hygiene. Do not come to the university if you are sick.

Covid-19

Face coverings will be required upon entering, or exiting the building, using the rest room, or waiting for sessions to take place.  Due to the mask mandate, in place by Governor Evers, all participants will need to participate with masks on. Staff will have the discretion to allow masks to be removed and special care will be taken to ensure registrants get breaks when needed, and maintain the utmost safety during their session.

Yes.  Complete self check-in survey that will be emailed to you one week before the event takes place.  You will be asked three (3) Yes/No questions:

  1. Have you had close contact with anyone diagnosed with, or shown symptoms for, the COVID-19 illness within the last 14 days.
  2. Do you have a fever, greater than 100.4F or 38.0 C, currently  or within the past 10 days?
  3. Do you have any respiratory symptoms, cough, shortness of breath, sore throat, currently or within the past 10 days?  If these issues are because of previously diagnosed issue, such as asthma, you should respond "No".

If you have answered "YES" to any of these questions, you will not be eligible to participate in any on-campus events for the safety of yourself and others.  You will be contacted by  cesevents@uww.edu to process your cancellation and refund, if applicable.  Additionally, if you have experienced any of the symptions listed, it is advisable to contact a medical practitioner for further evaluation.

If you have answered "NO" to all the questions you may participate in this event.  At check-in you will be asked these three questions again.  If you answer "Yes" at check-in, you will be asked to leave immediately and  cesevents@uww.edu will be in contact with you to process your cancellation and refund.

Remember to practice social distancing while waiting in line.  Staff will greet all registrants and ask them the three COVID-19 survey question from the self check survey. Staff will check in all registrants and give directions to the area their group is using. 

Cancellations due to exposure to COVID-19 will receive full refund.  Do not attend if you have COVID-19 symptoms or exposed to someone who does.  No medical documentation need.

All cancellation requests must be submitted to cesevents@uww.edu; provide registrant’s name and event.  Refunds will be returned to name an address of payer.

Yes.  We will notifiy you to pay your balance due two weeks prior to the event to the email account used in the registration.  

Registration

Different events have different deadlines, depending on the event date.  We hold the right to cancel an event due to low enrollment.   Early registration is appreciated and ensures the event will run, availability of space and timeliness of information.  Online registration closes at least 3 days prior to the start of the event and will be noted on event website.  Check event website to see if walk-up registrations are accepted and review requirements if you missed the registration deadline and would like to attend.  Summer camp roommate requests made after this deadline can be reviewed with the camp/residence staff after check in.

All registrant accounts must be paid in full three weeks (21 days) prior to the start of event. Registrants with outstanding balances after payment is due in full are subject to being removed from the event roster without refund. Please contact Continuing Education Services at cesevents@uww.edu prior to this deadline if extenuating circumstances prevent you from completing a payment.  MasterCard and Visa are accepted via   secure online payment system only.  Cash and checks made out to UW-Whitewater can be delivered to Continuing Education Services, 800 W. Main Street, Roseman 2005, Whitewater WI 53190.

Yes, plan on the event happening unless you recieve an email from us or see a posting on the event webiste.   We will contact the email address used in the registration to notify of any cancellations and the plan to reschedule or how we will return your event fee.  All fees will be returned if we cancel the event.  Contact cesevents@uww.edu if you have any questions.  

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Yes for all overnight camps and few day clinics. Whatever amount is paid as a deposit is deducted from the total camp fee.

No, each registrant will only need to complete the health questions in their online registration.  Those bringing medication to an overnight camp will need to fill out a medication form that will be available in the pre-camp information provided on the website of the event, three weeks prior to its start.

Summer overnight camp information will be available on each event camp website three weeks prior to the camp start date.

Day clinics and workshops will be listed on the website.  Check back one week prior to the event for any updates.  We will also email the account used to register any important updates.

Registrants who received an award from an event last year will receive a certificate with a promo code listed at event or in the mail shortly after the event.  Register for the event online and type the promo code you received in the payments section before entering your credit card. Questions?  Please call Continuing Education Services at  262-472-3165 or email cesevents@uww.edu

Organizations providing a sponsorship will fill out a sponsor request online at http://www.uww.edu/ce/camps/sponsor.  Continuing Education Services will review the application and provide a promo code to the organization to give to the registrant to use at check out.

Your account will show a balance due until the full payment is received. Any remaining balance remains the participant’s responsibility. Any cancellations will result in the sponsorship funds being returned to the supporting organization.  Promo codes not applied after payment in full.

Check In

UW-Whitewater's address is, 800 W. Main Street, Whitewater, WI 53190. A good directional map can be found online here:  Maps/Direction

UW-Whitewater at Rock County's address is, 2909 Kellogg Ave, Janesville, WI 53546. A good directional map can be found online here:  Maps/Direction

This information will be available on each event-specific website, three weeks prior to the camp start date.  We will email the account use in the registration if updates happen the three weeks before the event.

Registrants who cannot meet the time frame of regular check-in must notify the camp office in advance at  cesevents@uww.edu. Late arrivals should report to the designated check in place where there will be written notification of where to report. This procedure varies from event to event, but instructions for individual events are posted at the original check-in site.

Overnight Events

Meals are included in most summer events' fee, but snacks are permitted between meals. Residence Halls and campus buildings have vending machines. The University Bookstore has convenience items. Registrants will have three well-balanced meals each full day.  Most meals are provided in the dining halls.  Some events cater in meals and serve in Starin Park.  Special dietary needs will be met and must be included in attendee registration to be accommodated. Location of meals will be included in schedule of the camp information packet.  Registrants may bring their own snacks. 

Yes, coolers are permitted. Ice is available for purchase at the dining halls for those bringing a cooler.  No refrigerator will be provided or accessible, except in Starin Hall.  

Room and board costs are included in the camp fees. Various summer camps sell athletic apparel or other merchandise, offer trips to the University Bookstore and allow nightly pizza deliveries. If registrants wish to participate in these activities, additional funds are needed.  Please review the camp information packet for additional details regarding your specific camp.

Due to state regulations, we are required to collect all reported medications. Medications will be collected by our athletic trainers at camp check-in and returned at check-out. Please remember to properly label and pack your child's medication. All medication, including vitamins, supplements and over the counter medication, should be in their original containers. If using an EPI pen or inhaler, we recommend bringing two to camp - one to keep on your child's person and another with the athletic trainers. If only one is available, it will be kept with your child unless otherwise requested. If medications are not picked up at check out, medications will be mailed to the address provided in at registration.

No (with the exception of Starin Hall and Ma'iingan Hall).  Campers are advised to bring fans.  Note: The gymnasiums are also not air-conditioned.  Greenhill Center of the Arts, Moraine Bookstore, Upham Hall, University Center and dining halls are air-conditioned.  During periods of heat, directors will provide a cool area for registrants and take all the necessary precautions to avoid heat fatigue.  This may include cancelling awards ceremonies in the gymnasium.

Camp health and safety regulations allow for only two persons per room, each in a single bed.  Starin Hall and Ma'iingan Hall will allow four. Every effort will be made to ensure each registrant has a roommate.  We cannot guarantee each event will have an even number of registrants.

Most camps provide space on the application for you to list a roommate preference. Roommate requests are honored when possible, unless multiple persons request the same roommate. In that case, campers are placed next door to each other or across the hall from each other. Roommate requests can be changed until 4 days prior to the start of the event by emailing cesevents@uww.edu.  Roommate requests after this deadline can be reviewed with the camp/residence staff after check in.  If no roommate request is made, campers are assigned to an age and gender-appropriate roommate. Every effort is made to ensure that campers are not housed alone. However, "no-shows" and uneven numbers do occur from time to time.  Requests for single rooms will not be honored.

No. Entering a residence hall other than the one assigned to your camp is grounds for non-refundable dismissal from the camp.

Cell phones are recommended.  Each event will provide a staff number where parents may call and leave messages for campers during the camp session. This phone number will be available in the camp infomation packet located on the event website. Messages will be checked regularly. You may also call 262-472-3165 Continuing Education Services, Monday-Friday 8:00am-4:30pm.

Most camps have organized activities during non-instructional periods. Free time is supervised by camp staff members. Commuters are welcome to join the group in the residence halls

Each residence hall will be locked after hours of instruction.  Those registrants who become locked out will need to call the director of the event.  Their number is listed in the camp information packet.  There are also numerous emergency phones with a blue light around campus in public locations.  Registrants are encouraged to pick up the phone and ask for help.  Campus security will assist.  To guarantee not being locked out, registrants should not leave the building unsupervised.

No. Campers are not allowed off campus except under the supervision and permission of a camp staff member. Any request to leave campus must be in writing from the camper's parent and given approval by the camp director.  If your camp has a sponsored off-campus activity, a permission slip will be included in the pre-camp information packet. Permission slips will be collected at camp check-in. Registrants will not be allowed to participate in off-campus activities without a signed permission slip on file. .

Guardians are welcome to watch their child participate in camp activities on a camp by camp basis.  Introduce yourself to camp staff, provide proof of identification and let them know who your child is.  The camp director will verify guardianship with emergency contact number provided.  For security reasons only guardians are allowed to be in facilities not announced as a public performance.

Note: During certain times (like during a pandemic) we will not be able to allow guardians watch for the safety of our staff and registrants.  We will indicate if watching is not available on each event website.

Parents will be called for advice and recommendations if the problem does not require immediate medical attention. Should your child require medical attention, the camp health supervisor will assess appropriate measures to take. UW-Whitewater camps have the full cooperation of Janesville Mercy Hospital and emergency room personnel. For participants taking medication, please complete the health form prior to arrival. When possible, the Athletic Trainers and health staff will contact parent(s)/guardian(s) before seeking treatment.

You will be required to provide health information in the registration. Athletic Trainers and health staff will refer to the registration whenever medical treatment is necessary; this is the only guide a health care provider will have in case of an emergency.

Mail should be sent to participants in care of University of Wisconsin Whitewater. The mailing address is:

Event Name
Registrants Name
UW-Whitewater
800 W Main Street
Roseman 2005
Whitewater, WI 53190

Please understand that mail delivery to participants will take at least 2 extra days, as the mail must travel from the US Postal Service to the UW-Whitewater Mail Center to the Continuing Education office and then to the participant. Also, UW-Whitewater mail does not deliver on Saturdays or Sundays.  Any mail received after participant leaves will be mailed to address provided in the registration.

Yes. All of our UW-Whitewater employees and camp staff have undergone a background check before being hired.

Campers are supervised by adult camp staff, most of whom also reside in the residence halls. A camper/staff ratio of 10:1 is mandatory.

You will be required to provide health information in the registration. Athletic Trainers and health staff will refer to the registration whenever medical treatment is necessary; this is the only guide a health care provider will have in case of an emergency.

Terms and Conditions

I UNDERSTAND THAT I AM BEING ASKED TO READ EACH OF THE FOLLOWING PARAGRAPHS CAREFULLY. I UNDERSTAND THAT IF I WISH TO DISCUSS ANY OF THE TERMS CONTAINED IN THIS AGREEMENT, I MAY CONTACT: RISK MANAGEMENT AND SAFETY AT (262)-472-1856 OR CONTINUING EDUCATION SERVICES AT (262) 472-3165.

Liability Waiver: Registrants understand that not all risks can be foreseen and there are some risks which are unpredictable. They understand that certain inherent risks that cannot be eliminated regardless of the care taken to avoid injuries. They am aware of the risks of participation, which include, but are not limited to, the possibility of physical injury, fatigue, bruises, contusions, broken bones, concussion, paralysis, and even death. Registrants understand that the university has advised them to seek the advice of their physician before participating in the above named program. They understand that they have been advised to have health and accident insurance in effect and that no such coverage is provided for them by the University or the State of Wisconsin. Registrants know, understand, and appreciate the risks that are inherent in the above-listed programs and activities. They hereby assert that their participation is voluntary and that they knowingly assume all such risks.

Hold Harmless, Indemnity and Release: In consideration of my participation in these activities, the registrant, for themselves, spouse, heirs, personal representatives, estate or assigns, agree to defend, hold harmless, indemnify and release the Board of Regents of the University of Wisconsin System, the University of Wisconsin-Whitewater, and their officers, employees, agents, volunteers, and all others who are involved, from and against any and all claims, demands, actions, or causes of action of any sort on account of damage to personal property, injury, or death which may result from thier participation in the abovelisted program. This release includes claims based on the negligence of the Board of Regents of the University of Wisconsin System, the University of Wisconsin-Whitewater, and their officers, employees, agents, and volunteers, but expressly does not include claims based on their intentional misconduct or gross negligence. Registrants understand that by agreeing to this clause they are releasing claims and giving up substantial rights, including thier right to sue.

Consent for Emergency Treatment: In the event of a serious injury, the registrant authorizes the University of Wisconsin-Whitewater and its designated representatives to consent, on their behalf, to any emergency medical/hospital care or treatment to be rendered upon the advice of any licensed physician. Registrants agree to be responsible for all necessary charges incurred by any hospitalization or treatment rendered pursuant to this authorization.

Photographs and Videos: By applying for this event, registrants understand that the University may take photographs and/or videos of event participants and activities. Registrants agree that the University of Wisconsin - Whitewater shall be the owner of and may use such photographs and/or videos relating to the promotion of future events. Registrants relinquish all rights that may claim in relation to use of said media. Any shared with the University of Wisconsin-Whitewater on social media or use of its hashtags grants use of those media for any purpose.

Registrant Conduct: Any misconduct by a registrant is grounds for immediate dismissal from event without a refund. Event Directors have final determination of registrant conduct. 

Smoking/Vaping: The University of Wisconsin Whitewater is committed to providing a safe, healthy environment for all visitors to the campus.  UW-Whitewater prohibits smoking/vaping within twenty-five feet of all building entrances, air intakes, operable windows or other designated areas.  Smoking/Vaping use by minors is illegal and will be subject for immediate dismissal from event without refund.

University Property Damage: Any damage to University property by registrants will be paid for by the registrant or the registrant’s guardians.

Lost or Stolen Items: Be aware that we advise you to leave all non-essential, portable electronic devices at home, but ultimately it is your decision. We will not be responsible for any lost or stolen items.

The University of Wisconsin-Whitewater is committed to equal opportunity in its educational programs, activities and employment policies, for all persons, regardless of race, color, gender, creed, religion, age, ancestry, national origin, disability, sexual orientation, political affiliation, marital status, Vietnam-era veteran status, parental status and pregnancy. 

If you have any disabling condition that requires special accommodations or attention, please advise us well in advance. We will make every effort to accommodate your special needs.

Health Insurance: Registrants are encouraged to have their own health insurance, as accident insurance provided by the University is limited.  Registrants understand that each registrant will be covered by a limited accident insurance policy. The insurance includes primary coverage up to $10,000.  Insurance does not cover pre-existing injuries and is for accidents only. The cost of insurance is included in the registration fee. This insurance will not cover you while you are traveling to or from campus.

Awards and Scholarships: Past camp awards from UW-Whitewater or scholarship awarded to you from your school, coach, club, etc. must be applied before your balance is paid in full.  A processing fee will be assessed if refund check is issued due to overpayment on your account. Discount cannot be applied after you register and pay. 

Medical Information: If any medical information changes, it is your responsibility to notify Continuing Education Services at cesevents@uww.edu with any changes.

Off Campus Trips: All minor registrants are confined to the University campuses proper; any trips off campus require an activity waiver form completed.  All minor registrants making off campus trips must be accompanied by a staff member unless written permission from the guardian is provided.

Minor’s Cell Phone Use: Cell phones are allowed at events, but usage cannot interfere with the event and other participants.  Guardians are responsible for setting clear guidelines for cell use with the minor.

Camp Information Packet: The camp information packet will be available on the camp website to download at least three weeks
prior to the start of camp. Camp information packet will  includes medication requirements (complete only if taking meds at this event), check-in and out times with locations, confirmed daily schedule, what to bring and other important information you will need to know before attending camp.

Health Services Staff Available: Each of our summer camps has dedicated Health Services Staff assigned for the duration of
the camp. The health staff will treat injuries typical to athletic participation and will monitor participant hydration.

University Housing (Applicable to residential camps only): University Housing residence halls provide student-style housing conveniently located on campus near camps. Each room includes two twin beds, desks, chairs, and shared bathroom facilities with individual stalls. Campers will need to provide bed linens and pillows. Please note that our residence halls are not air-conditioned. We strongly advise campers to bring a fan, if possible. Laundry and vending machines are located within halls. Campers may be assessed fees for any damages incurred and/or lost keys.
Registrants are not allowed to enter any residence hall other than the one assigned to their camp. Boys are not allowed to enter girls’ rooms and vice
versa. Public spaces are provided in each residence hall for campers to socialize. With the exception of check-in and check-out, no visitors are
permitted in your room at any time.
Campers are responsible for their own money and personal items; the University and the camp are not responsible for lost items. Keep your doors
locked at all times. Do not share your room keys with others. Contact staff with concerns.

Meals: You will be given a meal band that you must bring to every meal.  Lost or destroyed bands will be replaced at the dining center at a fee to the registrant.  Registration will ask dietary needs.  The registrant must reach out to the meal staff for help in making dietary decisions.

Parking and Transportation: Parking permits details will be available in the camp information packet.  All vehicles must have a parking permit displayed in their window and park in assigned lots indicated in the camp infomation packet.  Failure to do so will result in a fine. More information on parking is on the Visitor Center website.

Cancellations and Refunds: All registrant accounts must be paid in full three weeks (21 days) prior to the start of event.  Registrants with outstanding balances after payment is due in full are subject to being removed from the event roster without refund.  Please contact Continuing Education Services at cesevents@uww.edu prior to this deadline if extenuating circumstances prevent you from completing a payment.

In the event of a cancellation, Continuing Education Services should be notified no later than 21 days before the start of the event session in order to receive a refund, less the $100 non-refundable deposit.  Cancellation requests received less than 21 days from the start of camp will receive a refund minus 50% late cancellation fee* of event cost.  Cancellations due to medical reasons will receive a full refund, less the $100 non-refundable deposit, if the cancellation is requested and medical documentation is provided prior to the start of event.  Valid medical cancellations must include a signed letter from a licensed physician to qualify.  NO REFUNDS will be given for withdrawal due to early departures, disciplinary reasons or no show after the camp has started.

*Note: Tennis camps will only charge $200 late cancellation fee and Gymnastics cancels must be received prior to May 1st.

All cancellation requests must be submitted to cesevents@uww.edu; provide registrant’s name, camp and medical documentation, if applicable.  Refunds will be returned to name and address of payer.

We reserve the right to cancel any camp due to low enrollment; in such case, all fees paid will be refunded or the registrant can choose to apply fees to a different summer event.

Cancellations and Refunds: All registrant accounts must be paid in full three weeks (21 days) prior to the start of event.  Registrants with outstanding balances after payment is due in full are subject to being removed from the event roster without refund.  Please contact Continuing Education Services at cesevents@uww.edu prior to this deadline if extenuating circumstances prevent you from completing a payment.

In the event of a cancellation, Continuing Education Services should be notified no later than 21 days before the start of the event session in order to receive a refund, less 20% administrative fee.  Cancellation requests received less than 21 days from the start of camp will receive a refund minus 50% late cancellation fee of event cost.  Cancellations due to medical reasons will receive a full refund, less the 20% administrative fee, if the cancellation is requested and medical documentation is provided prior to the start of event.  Valid medical cancellations must include a signed letter from a licensed physician to qualify.  NO REFUNDS will be given for withdrawal due to early departures, disciplinary reasons or no show after the event has started.

All cancellation requests must be submitted to cesevents@uww.edu; provide registrant’s name, camp and medical documentation, if applicable.  Refunds will be returned to name an address of payer.

We reserve the right to cancel any event due to low enrollment; in such case, all fees paid will be refunded.

Parking:  Parking permits are required on all vehicles parked on campus at all times, with the exception of 5 p.m. Fridays to 11:00 p.m. Sundays.  Vehicles arriving after Parking Services office hours may purchase a parking permit from the kiosk located behind the Visitor Center in the service drive.  More information on parking is on the Visitor Center website.

Cancellations and Refunds: No refunds will be given

All registrants must agree to these terms and conditions before being allowed to submit a registration.  Click here to download a copy.

What People Are Saying

Let us know how we can help!  Contact us any time via cesevents@uww.edu or call Whitewater campus at (262) 472-3165 or Rock County campus at (608) 758-6546.

Our Continuing Education Staff

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