Rental Policy

Welcome to the policy description, of the Textbook Rental Department of the University of Wisconsin Whitewater.  This page is divided into two sections:  Policies Affecting Students and Policies Affecting Faculty. These policies and guidelines are governed by a faculty led Textbook Rental Committee and Student Government.

Policies Affecting Students

The University of Wisconsin-Whitewater is the proud home of one of the largest Textbook Rental programs in the state. Undergraduate students pay a Textbook Rental fee in their tuition every semester. This fee allows all undergraduate students to rent the majority of their required textbooks for no additional cost.  

There are however responsibilities that come with the privilege of using the Rental system, and a student's failure to uphold the policies of Rental will result in fines, charges, and possibly even a revocation of the privilege of using the Rental Program. 

Book Checkout

  • Students are responsible for picking up their own Textbooks.
  • If Rental runs short on required textbooks, we will purchase more.  Be aware that this process is not immediate and can take several days; therefore, it is best to pick up your books early in the semester.
  • We do check for damaged books, including: highlighting, page tears, binding problems, water damage, etc...  If you pick up a book that happens to be damaged alert the staff immediately so that we can make a note of it.  Failure to do so runs the risk of the damage being charged to your account. 
  • There are often long lines at the beginning of a semester.  We recommend patience during these times.  Those seeking to avoid the lines should come early in the morning or shortly before closing. 
  • All books are linked by their barcode to a student's account.  Always check your receipt before leaving rental to make certain your transaction was completed accurately.

Book Return

  • The deadline for retuning books is ALWAYS the final day of the semester.  Late fees begin the next morning.  Late fees start at $20 for the first book and $2.50 for each additional book.
  • Students are responsible for returning their own textbooks to the shelf.  We can easily track the misplaced books by the barcode, which is linked to the student's account.  Failure to do so will result in a $5 per book fine. 
  • There are often long lines at the end of a semester.  We recommend patience during these times.  Those seeking to avoid the lines should come early in the morning or shortly before closing.
  • Books are often checked at this time for damages.  Again, all books are linked by their barcode to a student's account, and any damages that would result in a charge will be assigned to the student's bill at the end of the billing cycle.  
  • Always check your receipt before leaving rental to make certain your transaction was completed accurately, and that every book you are returning is on the receipt.
  • Always keep your return receipt.  It will speed the resolution process greatly if there is ever a problem.
  • Any books kept by a student 30 days past the due date will be billed to that student's account at full replacement value. 

Misc Policies

  • Graduate students are not eligible for Textbook Rental, and must aquire their books from the University Bookstore. 
  • Purchasing Rental Books: You can purchase your books from us, but we discourage it for various reasons including pricing and availability. 
  • Shipping Books: Books can be shipped to a student.  See the shipping section for details and policies concerning our shipping department. 
  • Return Extensions and Early Checkouts:
      • If a student has received an incomplete or an extension from your professor, we can grant you a Rental extension.  This will require written documentation from your instructor. 
      • We can also grant extensions for medical or family emergency issues.  Although again verification may be required.
      • Early Checkouts are possible in extreme situations, such as leaving the country to study abroad, or medical reasons.    

Policies Affecting Faculty

Textbook Rental strives to procure and retain every resource possible to meet the needs of our faculty.  In order to do so we keep a small warehouse full of texts and resources.  In order to continue providing our faculty with the high level of service they have come to expect we have several polices governing the procurement and assignment of the texts we carry.

Requesting a New Text or New Addition

  • Both a request for a New Edition or a New Text requires the Professor to submit a requisition form.  There is an electronic version in the faculty section. http://www.uww.edu/textbookrental/faculty
  • There is a deadline every semester for turning in requests.  These deadlines are guided by the Federal Higher Education Opportunity Act (HEOA), requiring students to have access to the cost of course materials at the time of registration. Below is an excerpt from the law:

(a) PURPOSE AND INTENT. -The purpose of this section is to ensure that students have access to affordable course materials by decreasing costs to students and enhancing transparency and disclosure with respect to the selection, purchase, sale, and use of course materials. It is the intent of this section to encourage all of the involved parties, including faculty, students, administrators, institutions of higher education, bookstores, distributors, and publishers, to work together to identify ways to decrease the cost of college textbooks and supplemental materials for students while supporting the academic freedom of faculty members to select high quality course materials for students."

*You will receive email reminders of these dates with ample time to get us the necessary information.

  • Textbook Rental adoption policy requires that titles be retained for a three year period.
  • Books are not automatically updated when a new edition becomes available. A request for a new edition may be submitted as a new book order, subject to the three year adoption policy.
  • Requests for a new text may be submitted as a new book order: 1) when a new edition of an existing text becomes available 2) when the existing text goes out of print.
  • All books will be purchased from used book companies when available. A request for all new books will be evaluated on an individual basis.
  • The book designated as the "main" text for a course will not be subjected to a maximum dollar amount (within reason).  There is a $20 minimum amount.  Any textbooks less than $20 will have to be ordered through the University Bookstore for students to purchase.
  • If multiple texts are requested for a course the total value of the list price cannot exceed $90.  A request for multiple texts exceeding the $90 limit can be submitted for review. 
  • Supplemental texts are not covered by Textbook Rental may be ordered through the University Bookstore by contacting Jane Crouch at 262-472-1280 or emailing crouchj@uww.edu
  • Faculty are asked not to use textbooks in rental as "recommended" titles. This can cause shortages for courses that are using those books as their primary text.
  • When a New Book is acquired, the old text will be discarded.  Discard options include: 
      • Selling books to used book companies.
      • Selling books to students at a reduced rate.
      • Sending books to the academic department upon request. These requests are subject to limitations determined by the wholesale value of the book.
      • Sending books to the Reserve Library in accordance with their policies.
  • Any textbook that has not been used for three years will be discarded upon notification of the department chairperson. 
  • Textbooks for graduate courses, workshops, seminars and other one-time offerings are not available through Textbook Rental. Contact the University Bookstore at 262-472-1280 or email crouch@uww.edu\

Renewing a Rental

  • Every member of the Faculty must submit a Renewal of the textbooks they intend to use every semester.  Doing so eliminates a large amount of errors generated every semester, ensures Rental's inventory is accurate, and that our students pick up the proper textbooks.
  • There is a deadline every semester for turning in renewals.  These deadlines are guided by the Federal Higher Education Opportunity Act (HEOA), requiring all textbook information be made available to students by the time they register for classes.  You will receive email reminders of these dates with ample time to get us the necessary information.
  • Renewing your textbook is done through the Textbook Rental Requisition website.  
  • You may also email your requests to lemam@uww.edu.
  • Renewals are subject to the same $ values and limits as new requisitions are.
  • Supplemental texts not covered by Textbook Rental may be ordered through the University Bookstore at 262-472-1280 or email Jane Crouch at crouchj@uww.edu 
  • Any textbook that has not been used for three years will be discarded upon notification of the department chairperson.
  • Textbooks for graduate courses, workshops, seminars and other one-time offerings are not available through Textbook Rental.

Misc Policies

  • Textbook Rental does not acquire desk copies for Professors.  Each faculty member needing a desk copy must contact the publisher directly.
  • Textbook Rental does not lend out books to Faculty members.

Location

Moraine Hall - Lower Level
724 W. Starin Road
Whitewater, WI 53190

Contact Information

Phone: (262) 472-1302
Fax: (262) 472-1383
E-mail Us!
(262) 472-5637

General Hours

During the semester, Textbook Rental hours are 8 AM - 4:15 PM M-F.  The Textbook Rental is closed on weekends.