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Chargebacks

Campus Work Order Chargeback Policy

Definitions and examples of chargeable Physical Plant Services are provided by University of Wisconsin System through Financial and Administrative Policies. Questions not answered in the University System web pages may be directed to Facilities Planning & Management for further discussion and clarification.

Internal Services Chargebacks: http://www.uwsa.edu/fadmin/fppp/fppp24.htm
Physical Plant Services Chargebacks: http://www.uwsa.edu/fadmin/fppp/fppp25.htm
Physical Plant Services Chargebacks-Attachment: http://www.uwsa.edu/fadmin/fppp/fppp25at.htm

Non-Chargeable Facilities Services

Maintenance Work
Maintenance work is defined as any preventive or corrective work performed to maintain existing facilities and infrastructure in accordance with campus and University System standards. Maintenance work will be performed from work orders issued by respective departments/repair centers:

Maintenance work requests will be coded as appropriate by campus zone (i.e. RL, PP, UC) and include the relative org code at the time of work order issuance. Maintenance work requests coded by campus zone (i.e. RL, PP, UC) can be assigned to central maintenance pool staff or any campus maintenance staff, as appropriate, for completion. Work order assignments require staff supervisor approval prior to issuance.
Only material charges are assessed to respective departments/repair centers for preventive or corrective non-chargeable maintenance work.

Utility Service Maintenance
Preventive or corrective work performed to maintain utilities services (electric, gas, steam, water, parking/security lighting) to campus buildings and zones are Facilities Planning and Management support and costs responsibilities. Services for infrastructure utilities and communications are completed as non-chargeable work orders.

Examples of work orders coded as non-chargeable include:

Chargeable Facilities Services

Projects (Including Upgrades & Remodeling Work)
Project work is defined as any work performed to create new program space, new facilities or new services beyond the original/current design of the facility. Project work, once established as such, is coded and tracked as a chargeable work order. Chargeable work orders assess all labor costs, at an established rate, and material costs to the relevant department/repair center org code, typically upon services completion.

Non-Maintenance Work
Chargeable work orders are generated for all maintenance services not considered preventive or corrective by University of Wisconsin System definition. Chargeable work orders assess all labor costs, at an established rate, and material costs to the relevant department or repair center org code.

Examples of chargeable work orders include:

Event Support Services
Work requests for event support equipment and event support services will be coded as chargeable work orders, and include the relevant org code at the time of issuance.

Cost Recovery
Material and supply costs are typically assessed to the department, repair center or zone upon work completion for all chargeable and non-chargeable service activities.

Chargeable work orders are utilized to recover all related labor and material costs associated with chargeable services including projects, remodeling/retrofits as determined appropriate, non-maintenance work, and events. Budget reports will demonstrate expenses and credits for chargeable facilities services (PC) activities.

Maintenance work orders (PP, RL, UC) are utilized to recover actual labor costs associated with work performed to maintain existing campus facilities and infrastructures.

Reports will delineate the difference between labor resource investments (in hours and dollars) and labor resource returns for the Central Maintenance Pool, each department and each zone or repair center. Labor resource investment deficits will be recovered through fund transfer activities.

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