Medical Withdrawal

STEPS TO REQUEST A MEDICAL WITHDRAWAL FROM UW-WHITEWATER

 A Medical Withdrawal is granted in rare instances where a student is faced with a serious and unexpected condition that completely precludes them from being able to function as a student and in which the regular university withdrawal process is not appropriate.  The deadline for the regular university withdrawal is very liberal and students are encouraged to utilize the regular university withdrawal process to ensure withdrawal deadlines are met. Instructions on how to withdraw from a term can be found at www.uww.edu/registrar/wins/student-wins-how-tos#withdraw-from-a-term

Students may apply for a Medical Withdrawal up to one year after the end of the term in question; however, no tuition refunds will be considered for medical withdrawal applications that are submitted after the semester is completed.  To be considered for a tuition refund, the application and all supporting documents must be received before the end of the term for which the student is applying.

STEPS

1.  Complete the Medical Withdrawal application, which can be obtained in the Dean of Students Office (Andersen Suite 2130) or found online.   The form must be completed in full and must be accompanied by both a personal written statement and the supporting documentation cited below.

 Attach a written statement that thoroughly addresses each of the following points:

a.  Describe the medical condition/circumstances that required you to withdraw from the university.

b.  Explain in detail how/why the medical condition/circumstances prevented you from completing the academic term.

c.  Detail the dates of the onset of your medical condition/circumstances, along with the dates of any treatment you received, if applicable. 

d.  If you stopped attending classes, explain why and when. (Please note: nonattendance does not exempt you from academic and financial responsibilities.)

e.  If you stopped attending classes, explain what other campus services you continued to utilize (such as purple points, meal plan, Health and Counseling, attendance at student events).

 Make sure that your written statement thoroughly addresses every point (a-e) above.  If it does not, your application will not be considered complete.

Supporting Documentation

a.  You must include a letter from your health care provider(s) or other pertinent sources. The documentation should be on clinic  letterhead and your health care provider must address each of the following areas:

i.  Describe the diagnosed medical or psychological condition or circumstances, and indicate when treatment commenced.

ii. Explain how the condition impacts this student.  Does it completely preclude the student from attending classes and completing the semester?  If so, please describe how and why.

In the case of pre-existing, recurring, or chronic health conditions, documentation must show that the recurrence or worsening of the condition(s) began after initiation of the term for which the withdrawal is requested.

b.  You must provide written confirmation from each of your instructors of your last date of attendance (if you stopped attending classes).  The best way to do this is to ask them to send an email message with the information to deanofstudents@uww.edu.

2.  Submit all materials to the Dean of Students Office.  Only medical withdrawal applications that are complete and contain all of the above materials will be reviewed.

3.  After the materials are received, your request will be evaluated by the Medical Withdrawal Review Committee and you will be notified when it has been approved or denied.  The Medical Withdrawal Review Committee meets once per month and the deadline for the application materials to be complete is three business days in advance of the meeting.

 IMPORTANT NOTES:

• International students, student athletes, students with a disability, and students who are receiving financial aid, veteran’s, and/or other benefits and who are considering withdrawing from the university are encouraged to meet with the appropriate official (e.g., international student advisor, director of athletics, staff from the Center for Students with a Disability,  financial aid advisor, or veteran’s benefit coordinator) before withdrawing since there may be legal, certification, and/or repayment consequences associated with doing so. 
• Medical withdrawal results in withdrawal from all classes.  Students who are considering the medical withdrawal process and wish to drop some, but not all, of their classes for a term should instead contact their course instructors for information about requesting course late drops.
• The Medical Withdrawal Review Committee’s decision may result in a full, partial, or no tuition refund.  Students are encouraged to monitor their student account for remaining charges, and are responsible for paying their balance in full.  University adjustments should be completed within 2 weeks of the Committee’s decision.

If withdrawing from the university, please complete the following steps:  

• Return your books to Textbook Rental.
• Make arrangements with your Resident Assistant and Complex Director to check out of your room, if living in residence halls.  You will be charged until you have removed all of your items and have formally checked out.
• Return parking permit for your vehicle to the Visitor’s Center. 
• Cancel Food Plan and/or Purple Point Account at the HawkCard Office, UC-250, (262) 472-1437.
• Notify the Veteran’s Coordinator, if receiving Veteran’s Benefits, at the Registrar’s Office, RS-2032, (262) 472-1580.
• Return any borrowed materials from the University Library.
• Pay/fulfill all outstanding bills and university obligations.

 All questions, correspondence, and documentation should be addressed to:

Dean of Students Office | 800 West Main Street | Andersen Suite 2130 | Whitewater, WI  53190

Phone:  (262) 472-1533 | Fax:  (262) 472-1275 | deanofstudents@uww.edu