Camps and Conferences PAY BALANCE DUE

Sponsor a Registrant at UW-Whitewater Camps and Conferences

You can sponsor a registrant and cover all or partial fees. Give an event at UW-Whitewater as a gift, award or for professional development to any registrant(s) you choose.  We have received requests in the past from schools, companies, organizations, friends and family members that would like to send their chosen registrant to an event.  They would like to sponsor them financially, but are not the guardian (if registrant is a minor) and/or do not have all the details we need to register them for the event.  If you choose to support a registrant, we will send you a promo code for them to use to register and send an invoice to you after they attend the event or we can invoice you sooner, if needed (gifts, before fiscal year end, etc.).

Complete the online registration promo code request to start the process.  We will contact you to review your request with you.

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The registration will ask for the following:

  • Account Information: First Name, Last Name, Address, Email and Phone - provide the information on the person (friend, member of organization) in charge of processing payment and providing the promo code to the registrant.
  • Name of party giving sponsorship - provide your name or organization that will be funding the sponsorship.  
  • Who will receive this sponsorship: Individual, school or group name - provide the name of the individual(s) you would like to receive the sponsorship.  If you are seeking to support a group you may indicate anyone from a certain area.  For example, if you want to give anyone who attends Cambria-Friesland Schools or anyone who lives in the city of Cambria, you may indicate that here.
  • How much would you like to give per sponsorship - provide the dollar amount you would like to give.  If you would like to cover all fees you may indicate "All fees".  You may also elect to pay for partial registration costs.  The registrant will be responsible to make any payments remaining and you will not be responsible.
  • Number of sponsorships you would like to give, if supporting a group- provide the number of times the promo code can be used.  For example, if you would like to give 5 sponsorships for the amount determined above you would list '5' and would be available to the first 5 who register and use the promo code.  If you would like to give to anyone from a specific area without specifying a maximum number, you would list 'unlimited'.
  • Event they can use the sponsorship for - provide the event name you would like them to be able to use the funding for.  Example: Flute Camp, Boy's Fundamental One Camp, etc.
  • Date of Event(s)- provide the date of event listed on our websites.  
  • How would you like to pay for this sponsorship - indicate check, credit card or wire transfer. 
  • Additional Information you would like to provide to help process your request- provide any information you would like us to know that we did not already ask.

Note:  Due to confidentiality,  we will only be able to share the name and school of the registrant attending who uses the sponsor's promo code.   Additional information cannot be shared with the sponsor.

Confirmation Emails

Once you register, a confirmation email will be sent to your email account. Contact if you do not receive this confirmation email. Historically email accounts used from and are blocked from receiving notifications from us or may end up in your spam folder. You are able to register using these accounts; however, you will not receive confirmation emails from us. 

How to get an Active Promo Code

We will contact you via email to verify the details of your sponsorship.  Once we have the correct details, we will provide you with the promo code you may give to the registrant.  The registrant will need to go to our website and register online for the sponsored event.  They will use the promo code at check out and the fees you are covering will be removed from their bill.  They will be responsible for any payments left over, if any.

A few days before the event happens, we will contact you to verify enrollment and that you still want to provide a scholarship.  If you no longer want to sponsor an individual using your promo code, we will remove your promo code and charge the registrant(s); you will not be responsible for payment.

After the event is over, we will notify you of the attendance of the registrant(s) you sponsored and send you an invoice for payment. If you choose to use a credit card we will provide a link to the account holder to submit payment.  If you decided to use a wire transfer, we will contact the account holder  regarding payment information. If you decided to use a check, we will request that the account holder send payment made out to UW-Whitewater to Camps and Conferences, 800 West Main Street, Roseman Hall Room 2005, Whitewater, WI 53190.  Please include on the check in the memo line the name of the event and registrant supporting.

Maximum Registrations

Each event has a maximum number of registrants we can accept.  Should the event you want to sponsor a registrant for be full, we will contact you to see if you would like them to attend another event; if you do not, we will cancel your request and you will not be responsible for payment to any other event the registrant may choose to attend.

Special Notice

The University of Wisconsin-Whitewater is committed to equal opportunity in its educational programs, activities and employment policies, for all persons, regardless of race, color, gender, creed, religion, age, ancestry, national origin, disability, sexual orientation, political affiliation, marital status, Vietnam-era veteran status, parental status and pregnancy.

If you have any disabling condition that requires special accommodations or attention, please advise us well in advance. We will make every effort to accommodate your special needs.

Registering for this event you understand that the University may take photographs and or videos of event participants and activities. You will  be required to agree at the time of registration that the University of Wisconsin-Whitewater shall be the owner of and may use such photographs and or videos relating to the promotion of future events.  You will relinquish all rights that you may claim in relation to use of said photographs and/or videos.