UW - Whitewater Conference & Event Services

"One contact, one contract, one bill!"

Our office is your one-stop-shop for conference and event planning! Work with our staff to plan your next conference, summer camp, meeting or event here on campus or anywhere you need our support and expertise.  We can assist with off-campus event registration too!

From start to finish, we can take care of financial management, facility reservations, and registration services and on-site services such as catering, audio visual and parking. See how we can offer a wide variety of services within your budget, increase participant satisfaction and simplify your role as host.

Services

Registration Services

Register quickly, easily, and securely.

Simplify your event by utilizing our online registration services. Our basic services include participant registration, secure payment processing, roster management, and final reconciliation. Our services exemplify our commitment to total event registration support. Available for events on or off campus.

Our Services:

  • Respond to telephone and email inquiries
  • Receive and track payments made by mail, fax or phone
  • Develop a customized online secure registration system
  • Email attendee confirmations
  • Maintain financial information on attendees, vendors and sponsors
  • Pay conference and event-related invoices
  • Supervise set up of the onsite registration area
  • Answer questions and resolve problems during the program
  • Process on-site registrations and payments
  • Sell any event tickets or program-related materials onsite

Facilities

Finding the right meeting space is never a problem when you have the resources of a university at your disposal. Our campus offers hundreds of meeting spaces ranging from classrooms, auditoriums and theatres, boardrooms, gyms, fieldhouses, outdoor recreation facilities and overnight accommodations. Most meeting spaces offer flexible room configuration and are equipped with built-in technology. Standard classrooms come fully equipped with whiteboards, overhead projectors, screens and computers. And since connecting with others during a meeting has never been more important, we offer webcasting services that allow you to include a global audience. View our Facility Rental Rates.

Catering

Our catering department is dedicated to providing the highest quality service to the faculty, staff, students and guests of UW-Whitewater. Our services include served meals, buffet meals, receptions, coffee and snack breaks, picnics & a la carte menu planning. The catering department is comprised of a well-trained culinary staff and service personnel under the direction of a professional management team. Our experience, knowledge and expertise enables us to provide all of the necessary ingredients to ensure the success of your event.  Can’t find something you’re looking for? Ask us about a custom menu for your event! 

Logistics & Planning

To develop successful meetings or events, you need a combination of skills and expertise. Good logistical planning is one of the most crucial aspects of meeting delivery. We offer comprehensive planning services to ensure that your program runs smoothly and efficiently. Our team will help organize your program from beginning to end, providing support along the way. You'll be working with event planners who:

  • Act as a reliable and flexible resource
  • Respond to the challenges and needs of the event
  • Provides creative budget-conscience solutions
  • Continually strive to exceed our customers' expectations

Do you need additional help? Our team can also help:

  • Prepare nametags, ribbons, and other marketing materials
  • Create informational welcome packets
  • Printing services (signs, invitations, programs and custom maps)
  • Merchandise (bags, wearables, flash drives)
  • Accommodations, both on and off campus
  • Transportation and parking services
  • On-site event management
  • On-site tech support
  • Audiovisual coordination

CEUs or PDHs Available – Enhance your non-credit professional development conference, workshop or event by offering Continuing Education Units or Professional Development Hours.