Facility Use and Event Insurance
Facilities and Grounds Use Policies and Guidelines
Facility and grounds use is regulated by the institution’s Facilities and Grounds Policy (UWW 740), and by Chapter UWS 18 and Chapter UWS 21 of the Wisconsin Administrative Code.
Any events or facility uses that involve minors or youth programs must complete the training requirements outlined on the Youth Compliance Services website and fulfill the necessary event insurance requirements.
UW-Whitewater Event Insurance Requirements
The University of Wisconsin - Whitewater evaluates insurance requirements for third-party facility use based on the nature of the proposed use and the associated level of risk. Third parties may be required to provide proof of insurance before their event is approved or upon request from the University.
If Insurance is Required:
Third parties required to provide proof of insurance must submit a Certificate of Insurance (COI) demonstrating the minimum coverage requirements below. Depending on the nature of the proposed use and associated risks, additional coverages may be required. Additionally, the COI must include an endorsement naming the “Board of Regents of the University of Wisconsin System, its officers, employees, and agents" as an Additional Insured under the general liability and any other policies specified by the university.
The University reserves the right to require proof of insurance or additional coverage for any event or activity based on the proposed use of university facilities and associated risks.
Minimum Coverage Requirements:
| Coverage Type | Minimum Limit |
|---|---|
| Worker’s Compensation | Statutory Limits |
| Commercial General Liability Each Occurrence | $1,000,000 |
| Gen. Aggr. Incl. Prdts/CO | $2,000,000 |
| Automobile Liability Combined Single Limit (when applicable) | $1,000,000 |
| Professional Liability (when applicable) | $1,000,000 |
| Liquor Liability (when applicable) | $1,000,000 |
Additional Requirements for Youth Activities:
In addition to the minimum coverage requirements, third parties hosting events involving minor participants may be required to obtain the following additional coverages:
| Coverage Type | Minimum Limit |
|---|---|
| Sexual Assault/Molestation (SAM) Each Occurrence | $1,000,000 |
| Gen. Aggregate | $2,000,000 |
Obtaining Coverage:
Third parties that are unable to obtain annual policies that meet the University's required levels of coverage are encouraged to review the following short-term policy options. The Office of Compliance and Risk Management (OCRM) is available to provide consultation regarding insurance requirements and coverage options.
- Standard Event Coverage: TULIP
- SAM Coverage: URMIA Camps Insurance Program
Students and Student Organizations:
Most student and student organization activities are not covered under the State's Self-Funded Liability Program. Accordingly, students and student organizations may be required to provide proof of insurance prior to utilizing UW-Whitewater facilities. Questions regarding insurance requirements may be directed to the Office of Compliance and Risk Management.