Academic Staff Assembly
ASA staff resources photo of the university center

Instructional Academic Staff Promotions 2021-2022

    Welcome to the Instructional Academic Promotions page. Within, you will find all information regarding the process and timeline for your application and links to the required application documents. Additionally, you will find the scoring criteria with the scoring rubric link and an explanation of the levels for promotion which have base salary implications. 

    • The Instructional Academic Staff Promotion Policy should be reviewed before completing this application.
    • In particular, please review the degree and length of service equivalency requirements.
    • Any questions on these issues should be referred to Human Resources and Diversity.
    • Completed applications must be electronically submitted to the Personal Application Folder. Please contact ASA Promotions Chair, Susan Chandler, chandles@uww.edu, to have a personal folder created and assigned to you. That is the folder where you will electronically upload all of your application documents. 
    • All electronic applications must be submitted by 11:59pm, Wednesday, December 15, 2021 
    • NO hardcopy documents will be accepted. Only electronic documents submitted to your personal folder will be accepted for this application.
    • Only complete applications that conform to stated specifications will be considered by the Promotions Committee.
    • The Academic Staff Assembly’s Promotions Committee will present summarized results to the Academic Staff Assembly. 
    • The Chair of the Academic Staff  Assembly will forward all applications and results of committee deliberations to the Provost by the third Friday of February. 
    • Applicants receive notification regarding the final promotion decision from the Office of the Chancellor.

    Level to Level Promotion Requirements

    • There are four levels of Instructional Academic Staff at UW-Whitewater: Levels 1 - 4.
    • All Instructional Academic Staff are considered Level 1 until promoted.
    • Applications for promotion may be submitted in the year immediately prior to the years of service requirement having been met.
      • Any questions regarding whether or not the years of service requirement has been met should be referred to the Office of Human Resources and Diversity.
    • If granted, the new promotion shall become effective at the beginning of the subsequent contract year.
    • The monetary amount of the salary increase for promotion to each level will be determined by the Chancellor and is based upon the amount of promotion funds available.
    • Promoted Instructional Academic Staff receive a permanent base salary adjustment.
    • All applicants receive notification regarding the promotion decision from the Chancellor's Office.

    Level 1 to Level 2

    • Possess a completed master’s degree OR a bachelor’s degree plus a professional credential recognized in the field as an advanced level of competence.
    • Be in at least the third year of full-time equivalent service as Instructional Academic Staff at UW-Whitewater.

    Note: There is no minimum service time in Level 1 for Instructional Academic Staff holding a recognized terminal degree at the time of hire. 

    Level 2 to Level 3

    • Meet all requirements for promotion to Level 2.
    • Be in at least the sixth year of full-time equivalent service as Instructional Academic Staff at UW-Whitewater, with a minimum of three full-time equivalent years having been served in Level 2.

    Note: There is no minimum service time in Level 2 for Instructional Academic Staff holding a recognized terminal degree at the time of hire. However, that applicant must have at least three full-time equivalent years as Instructional Academic Staff at UW-Whitewater before being eligible for promotion to Level 3.

    Level 3 to Level 4

    • Possess a recognized terminal degree.
    • Meet all requirements for promotion to Level 3.
    • Be in at least the ninth year of full-time equivalent service as Instructional Academic Staff at UW-Whitewater, with a minimum of three full-time equivalent years having been served in Level 3.

    SOURCE: Office of the Provost and Vice Chancellor for Academic Affairs

    NOTE: Confirmation from the chair and College that the degree in question is treated as a terminal degree in that discipline must be included with the application packet. Please refer to the UW Whitewater Faculty Personnel Rules Section III. H.2.a.ii.  ( http://www.uww.edu/Documents/facsenate/Faculty Personnel Rules 2017-2018 - 8.23.17L.pdf)

    Promotion Application

    Before applying for promotion, Instructional Academic Staff should carefully review the above promotion criteria. In particular, close attention should be paid to the degree and length of service requirements. Any questions regarding full-time equivalency (if a potential applicant is not employed as a 100% FTE Instructional Academic Staff) should be referred to the Office of Human Resources and Diversity.

    Submission Process

    Note that you will NOT be submitting your Purple Book for this application. Rather, you will use the materials you have already gathered for your Purple Book for much of the materials needed to complete this Promotion Application.

    • No hard copies of applications will be accepted.
    • One original complete application must be electronically submitted to the your Personal Application Folder by 11:59pm,  Wednesday, December, 15, 2021.
    • Letters of recommendation from Department Chair(s) and Dean electronically submitted to yourPersonal Application Folder no later than Monday, January 31, 2022, 11:59pm.
    • If you have any questions regarding submission, contact ASA Promotions Committee Chair, Susan Chandler, chandles@uww.edu .
    • Applicants will receive an email that their application packet has been received.
    • The Promotions Reviewers will begin evaluating application packets.


    The following application materials must be electronically uploaded to your Personal Application Folder assigned to you by the Promotion Committee Chair, Susan Chandler no later than Wednesday, December 15, 2021, 11:59pm.

    • Application Cover Page: ASA Promotion Cover Page
    •  Academic Staff/Supervisor Distribution of Effort Agreement”  from the past 3 years
    • Teaching Load Criteria completed on the Promotions Committee Evaluation Rubric
    • If applying to move  between levels that were granted in past promotions; i,e, Level I to II, etc., include a copy of each  promotion memo you received from the Office of the Provost or Office of the Chancellor, verifying your promotion at the time it was granted. 
    • Three years of  Peer Performance Reviews or an explanation should a review(s) be missing uploaded to your Personal Application Folder
    • "Academic Staff/Supervisor Distribution of Effort Agreement" (present documents from the last 3 years) uploaded to your Personal Application Folder
    • Student Evaluation Summary Page for every course you taught in the past 3 years, including the student evaluation comments uploaded to your Personal Application Folder
    • Completed 2021-22 Promotions Narrative Formwith the narration criteria completed
      • Activities: Description Narrative (3 page max)
      • Service Activities if required OR if applicant wants service activities to be included as part of their promotion application  (1 page max)
      • Research Activities if required OR if applicant wants research activities to be included as part of their promotion application (1 page max)
      • Other Activities if required OR if applicant want other activities to be included as part of their promotion application (1 page max)
      • Self Evaluation Narrative (3 page max)

    In addition to the above application packet, a letter of recommendation from the applicant’s Department Chair(s) and College Dean must accompany this application. Guidelines for these letters are given below. These letters must be electronically uploaded to the applicant’s Personal Application Folder assigned by the Promotions Committee Chair, Susan Chandler, (NOTE: this is a different deadline than the above application) 

    Monday, January 31, 2022, 11:59pm

    • Letter of Recommendation - Department Chair(s) (2 page max)
    • Letter of Recommendation - College Dean (1 page max)

    Guidelines for the above Letters of Recommendation are:   

    • Be printed on department letterhead 
    • Address the overall quality of applicant’s teaching/job performance
    • A clear recommendation to promote ORnot to promote the applicant, and why the recommendation is such
    • If required, university, college, department and/or program service the applicant engages as part of the normal duties and responsibilities contained in the individual's “Academic Staff/Supervisor Distribution of Effort Agreement”(advising, committee  membership, honors, projects, teaching, etc.) 
    • If required, the applicant’s engagement in professional growth and research as contained in the individual’s Academic Staff/Supervisor Distribution of Effort Agreement
    • If required, the applicant’s community service either job related or non-job related as contained in the individual’s Academic Staff/Supervisor Distribution of Effort Agreement

    Evaluation Process

    • Six Instructional Academic Staff will serve as reviewers
    • Each reviewer will assess all application packets using the 2021-22 Promotions Committee Evaluation Rubric 
    • Reviewers' total rubric scores will be added together and averaged to attain the Average Composite Score

    Application Timeline

    • The Promotions Committee’s Tabulator will forward all promotion packets, including application materials, scores, recommendations and ranking justifications to the Chair of the Academic Staff Assembly. 
    • Committee recommendations must include a justification for the ranking of each applicant. The Chair of the Academic Staff Assembly will forward those packets to the Office of the Provost.
    • The Promotions Committee Tabulator will also report the summary of results, including the date of transmittal of results to the Provost, to the Academic Staff Assembly.
    • Applicants will receive notification regarding the promotion decision from the Chancellor's Office

    Supersedes all previous ASA Promotions Materials

    Application released by Academic Staff Assembly on November 10, 2021