Financial Aid
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Dates of Importance


2022-2023 Dates of Importance

Below are important dates regarding your 2022-2023 Financial Aid.

( Please note that dates are subject to change and this document will be updated if dates change.)

October 1, 2021 2022-2023 FAFSA Becomes Available
January 1, 2022 2022-2023 FAFSA Priority Deadline
  • This is the date by which we recommend you have the FAFSA completed and all documents submitted to the Financial Aid Office.
May 15, 2022 2022-2023 Parent PLUS Loan Application becomes available
  • The Parent PLUS loan must be applied for each year. The application is available online at StudentAid.gov
Second week of August Fall 2022 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date (it may not include housing and meal plan charges yet) and is dependent upon the University of Wisconsin System Board of Regents finalizing tuition rates.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using cost.uww.edu.
August 1, 2022 Recommended date all loan processing is complete to ensure funds arrive before the term due date
  • If accepting a Federal Direct Loan, ensure the entrance counseling, Master Promissory Note, and Annual Student Loan Acknowledgement are completed by this date.
  • If applying for a Parent PLUS Loan, a Graduate PLUS Loan, or a Private/Alternative Loan, we recommend your application be submitted by this date.
August 17, 2022 Fall 2022 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using cost.uww.edu.
September 5, 2022 Accepted and fully processed fall financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
September 6, 2022 First day of the fall term
  • If you would like the Financial Aid Office and/or the Student Accounts Office to discuss your financial aid/student account information with anyone but you, the student, you need to complete the Release of Financial Information form. This is available in both the Financial Aid and Student Account tile in WINS.
September 8, 2022 Fall E-refunds are initiated
  • If receiving more financial aid than charges for fall, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you. 
September 15, 2022 Refund checks are mailed
  • If receiving more financial aid than charges for fall, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
September 16, 2022 All fall term charges due (if not using payment plan)
September 19, 2022 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on September 19, 2022 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second 8 week session.
September 21, 2022 Billing statement is emailed
October 1, 2022 2023-2024 FAFSA Becomes Available
October 14, 2022 Fall payment plan – first installment due
November 1, 2022 Financial Aid Winterim application becomes available
November 1, 2022 Deadline to submit a Satisfactory Academic Progress Appeal for fall 2022 term
November 11, 2022 Fall payment plan – second installment due
December 14, 2022 Winterim term billing stement is emailed
January 3, 2023 Spring 2023 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using cost.uww.edu.
January 6, 2023 Winterm term charges are due
January 11, 2023 Spring 2023 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using cost.uww.edu.
January 23, 2023 Accepted and fully processed spring financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
January 23, 2023 First day of the spring term
January 26, 2023 Spring E-refunds are initiated
  • If receiving more financial aid than charges for spring, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you.
January 31, 2023 Refund checks are mailed
  • If receiving more financial aid than charges for spring, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
February 3, 2023 All spring term charges due (if not using payment plan)
February 3, 2023 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on February 3, 2023 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second 8 week session.
February 8, 2023 Billing statement is emailed
March 1, 2023 Financial Aid Summer application becomes available
March 3, 2023 Spring payment plan – first installment due
March 31, 2023 Spring payment plan – second installment due
April 1, 2023 Deadline to submit a Satisfactory Academic Progress Appeal for spring 2023 term
May 22, 2023

First disbursement for summer occurs overnight

  • Students will see aid credit toward balance on WINS the next morning
  • If not enrolled in Session 1, aid will not disburse until the first session the student is in
May 26, 2023

Summer Term Due Date

  • Tuition is due for all session currently registered for.
June 1, 2023

Summer E-refunds are initiated

  • If receiving more financial aid than charges for fall, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 5 additional days for your bank to make those funds available to you.
June 6, 2023

Refund checks are mailed

  • If receiving more financial aid than charges for fall, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.

2023-2024 Dates of Importance

Below are important dates regarding your 2021-2022 Financial Aid. (Please note that dates are subject to change and this document will be updated if dates change.)

October 1, 2022 2023-2024 FAFSA Becomes Available
January 1, 2023 2023-2024 FAFSA Priority Deadline
  • This is the date by which we recommend you have the 2023-2024 FAFSA completed and all documents submitted to the Financial Aid Office.
May 15, 2023 2023-2024 Parent PLUS Loan Application becomes available
  • The Parent PLUS loan must be applied for each year. The application is available online at StudentAid.gov.
August 1, 2023 Recommended date all loan processing is complete to ensure funds arrive before the term due date
August 22, 2023 Fall 2023 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date (it may not include housing and meal plan charges yet) and is dependent upon the University of Wisconsin System Board of Regents finalizing tuition rates.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using cost.uww.edu.
September 4, 2023 Accepted and fully processed fall financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
September 5, 2023 First day of the fall term
  • If you would like the Financial Aid Office and/or the Student Accounts Office to discuss your financial aid/student account information with anyone but you, the student, you need to complete the Release of Financial Information form. This is available in both the Financial Aid and Student Account tile in WINS.
September 7, 2023 Fall E-refunds are initiated
  • If receiving more financial aid than charges for fall, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 5 additional days for your bank to make those funds available to you.
September 14, 2023 Refund checks are mailed
  • If receiving more financial aid than charges for fall, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
September 15, 2023 All fall term charges due (if not using payment plan)
September 18, 2023 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on September 18, 2023 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second 8 week session.
September 21, 2023 Billing statement is emailed
October 1, 2023 2024-2025 FAFSA Becomes Available
October 13, 2023 Fall payment plan – first installment due
November 1, 2023 Financial Aid Winterim application becomes available
November 1, 2023 Deadline to submit a Satisfactory Academic Progress Appeal for fall 2021 term
November 10, 2023 Fall payment plan – second installment due
January 1, 2024 2024-2025 FAFSA Priority Deadline
  • This is the date by which we recommend you have the FAFSA completed and all documents submitted to the Financial Aid Office.
January 5, 2024 Winterim Charges Due
January 10, 2024 Spring 2024 term billing statement is emailed
  • Billing statements are emailed to student’s UW-W email address. This statement will only include charges posted to date.
  • This invoice will not include financial aid, but you can view your financial aid in WINS.
  • You can estimate your charges at any time using cost.uww.edu.
January 22, 2024 Accepted and fully processed spring financial aid begins paying eligible charges on your UW-W WINS student account
  • This process occurs overnight so you will see your financial aid credit toward your UW-W charges in WINS the next morning.
  • Only accepted and fully processed financial aid will credit your WINS account.
  • In order for financial aid to pay the charges on your WINS student account, you must be registered for the same number of credits for which you were awarded aid.
  • From this date forward, financial aid will credit your WINS account every Monday and Wednesday evening.
January 22, 2024 First day of the spring term
January 25, 2024 Spring E-refunds are initiated
  • If receiving more financial aid than charges for spring, and if you signed up for E-refunds, the UW-W Cashier’s Office initiates refunds on this day.
  • It may take 3-5 additional days for your bank to make those funds available to you.
February 1, 2024 Refund checks are mailed
  • If receiving more financial aid than charges for spring, and if you are not signed up for E-refunds, the UW-W Cashier’s Office will begin mailing refund checks on this day.
February 2, 2024 All spring term charges due (if not using payment plan)
February 2, 2024 Financial Aid enrollment lock-date
  • Your enrollment will be locked this evening and your financial aid will be revised based on your enrollment at that time.
  • If you are enrolled for fewer credits on February 2, 2024 than when your aid was initially disbursed, you may end up owing some or all of your financial aid back to UW-Whitewater.
  • Because financial aid cannot be adjusted for any credits added after this date, be sure to register for all courses prior to this date, even courses that start in the second 8 week session.
February 7, 2024 Billing statement is emailed
March 1, 2024 Spring payment plan – first installment due
March 1, 2024 Financial Aid Summer application becomes available
March 29, 2024 Spring payment plan – second installment due
April 1, 2024 Deadline to submit a Satisfactory Academic Progress Appeal for spring 2022 term
Location

Financial Aid Office
University of Wisconsin-Whitewater
130 Hyer Hall
800 West Main Street
Whitewater, WI 53190

Contact Us

Phone: (262) 472-1130
Fax: (262) 472-5655
Email us!
Meet the Staff

Office Hours

Lobby Open: 
Mon-Fri: 8 AM - 4:00 PM
Phones Answered:
Mon-Fri: 8 AM - 4:30 PM 

Walk-in Advising

Mon, Tues, & Wed: 9 AM-4 PM
Thursday: 12:30 PM - 4 PM
Friday: 9:00 AM - 12:30 PM
*May be with remote Advisor