Satisfactory Academic Progress (SAP)The Financial Aid Office at UW-Whitewater is required by federal regulations to monitor that all students are making Satisfactory Academic Progress (SAP) towards completion of their degree. In order to receive financial aid, students must comply with the three eligibility standards of satisfactory progress. Students who fail to meet these standards will not be eligible for federal, state, or institutional financial aid. SAP is monitored at the end of each spring semester and summer term. The Financial Aid Office monitors progress separate from the Academic Standards Office; therefore, a student who is eligible to attend a semester based on Academic Standards may not be eligible for financial aid for that same semester.
Grade Point Average
All freshmen are required to have at least a 1.5 cumulative grade point average by the end of their first academic year. All undergraduate students (including transfer students) are required to have a cumulative 2.0 grade point average by the end of their second academic year. Special students are required to maintain a cumulative 2.0 grade point average at all times, and graduate students are required to maintain a cumulative 3.0 grade point average and/or be in good standing in their program.
Minimum Credits Completed (Pace)
All undergraduate and graduate students must successfully complete 67% of cumulative attempted credit hours. Attempted credit hours include the total number of credits the student has been enrolled as of the 10th day of each Fall and Spring term. Summer and Winterim courses are counted as attempted credits if the student receives any grade.
The successful completion of a credit attempt is credit for which a grade of A, B, C, D*, or S is received. A grade of F, W, U, I, NC, or N represents unsatisfactory completion of a course. *A grade of D for a graduate student is not considered successful completion of the credit(s) attempted.
Maximum Time Frame
The total maximum time frame for undergraduate and graduate students receiving financial aid cannot exceed 150% of the published length of the program. For example, a program requiring 120 credits for graduation would allow 180 credit attempts (120 X 150% = 180). When enrolled in degree programs that have a published minimum credit requirement for graduation of greater than 120 credits, financial aid eligibility may be extended.
SAP Statuses and Appeal Process
A probation status is assigned to students who failed to meet SAP standards, submitted an appeal, and the appeal was approved. A student on probation will receive financial aid for one term after which the student's academic progress will be monitored to determine if SAP standards have been met.
Students who do not meet the SAP standards will be ineligible for financial aid until such time that an appeal is approved or the student regains eligibility. A student on probation who fails to meet SAP standards by the end of one term, will become ineligible. A student who is academically dismissed will be ineligible for aid until the student is reinstated to the university after which an SAP appeal may be required.
Students who are ineligible may submit the SAP Appeal Form for the appropriate term. Appeals must explain in detail the reason(s) for not meeting the academic progress standards and what has changed in the student's situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation.
The SAP Committee reviews appeals the first 3 months of each semester. Appeals must be submitted prior to November 1, for fall, April 1, for spring and July 1, for summer. Appeals must be reviewed and approved prior to receiving any financial aid. It is the student's responsibility to submit an appeal in a timely fashion. Students are always responsible for all charges on their student bill regardless of financial aid.
Appeals are approved if it is determined that the student will be able to meet SAP standards after the subsequent payment period or the student submits an academic plan which, if followed, will ensure that the student is able to meet SAP standards by a specific point in time.
If a student believes the satisfactory academic progress status is incorrect due to a grade change, late grade, or completion of an incomplete, it is the student's responsibility to contact the Financial Aid Office.