Instructional, Communication & Information Technology

Email

Microsoft Outlook is available as a part of the Microsoft Office suite. Outlook allows you to send and receive email messages, manage your calendar, store the names and numbers of your contacts, schedule meetings (both in-person and via Webex) and track your tasks.

The uww.edu email account is provided for all UW-W students, instructors, and staff.

Students

Instructors

Staff

Email Login (O365)
Email Login

Email Features

Outlook Email Features
  • Easy-to-manage inbox
  • Flag important messages for followups 
  • Search previous sent mail and contacts
Calendar Tool
  • Manage your day-to-day calendar
  • Create and join meetings, tasks, and appointments
  • Full Webex integration for easy video-conferencing
Manage your Contacts
  • Create and manage your contacts
  • Edit and customize distribution lists
  • Personalize your contact card

Getting Started with Email

Student email accounts are automatically created when a student is accepted to UW-Whitewater. Official university correspondence including billing, course information, and announcements will be sent to the UW-Whitewater email address. Email accounts of students who are not enrolled in classes are deleted automatically after nine months of non-enrollment. Please retrieve any important email messages during that grace period.

Students can access email via Outlook Web Access (OWA) at post.uww.edu and receive 600 MB of storage and will receive a warning when within 100MB of the quota limit.

Please note: Email is not for storing or sharing large files. To see alternative options on how to store files visit File Storage.

Managing Your Mailbox

It is very important to monitor your mailbox size. Every message in your account is counted. Remember to periodically empty your Sent Items, Deleted Items, and Drafts folders. Messages in these folders, as well as your attachments, count against your limit.

  • Students are given 600 MB of storage and will receive a warning when within 100MB of the quota limit.
  • You can  request an email quota increase. Requests that meet an established set of conditions will be granted automatically, and other requests will be routed to the Help Desk for review and consultation.

NOTE: Email is not a suitable service for storing or sharing large files. If you need to distribute large files, consider an alternative such as sharing the information in  Google Docs. To preserve system capacity, the university's mail system may limit the maximum size of an email attachment.

Spam Filtering

This service filters incoming messages to remove those that are identified as spam. Messages that have a high probability, but are not certain to be spam are put in quarantine and the user is given a daily report. Additional information about spam filtering is available under Cyber Defenses within IT Security.

How-To Guides and Training

View all Email KB Articles

Employees are provided with a UW-Whitewater email address once an HR record is created. Employees do not need to wait for their start date to begin using their UW-Whitewater email. Official university correspondence will be sent to this email address.

Microsoft Outlook is installed on every campus computer. You can also access your UW-Whitewater email account through a web-based version of email and calendar called Outlook Web Access (OWA) at post.uww.edu.

OWA works in a web browser and you do not need to install anything.  OWA synchronizes the information with Microsoft Outlook. Any information you enter through OWA (sent and received emails and calendar appointments) will also be available when you access your email and calendar using the desktop software (Outlook). Employees receive 1GB of email storage and receive a warning when they are within 100MB of their quota limit. The file attachment limit is 25 Mb. 

Email is not for storing or sharing large files. If you need to share or store large files online, there are alternative storage options available for File Storage.

Managing Your Mailbox

It is very important to monitor your mailbox size. Every message in your account is counted. Remember to periodically empty your Sent Items, Deleted Items, and Drafts folders. Messages in these folders, as well as your attachments, count against your limit.

  • Staff are given 1 GB of storage and will receive a warning when within 100MB of the quota limit. The file  attachment limit is 25 Mb. 
  • You can request an email quota increase.  Requests that meet an established set of conditions will be granted automatically, and other requests will be routed to the Help Desk for review and consultation.

NOTE: Email is not a suitable service for storing or sharing large files. If you need to distribute large files, consider an alternative such as sharing the information -  File Storage. To preserve system capacity, the university's mail system may limit the maximum size of an email attachment.

Spam Filtering

This service filters incoming messages to remove those that are identified as spam. Messages that have a high probability, but are not certain to be spam are put in quarantine and the user is given a daily report. Additional information about spam filtering is available under Cyber Defenses within IT Security.

How-To Guides and Training

View all Email KB Articles

Departments may request a departmental email account for business functions that require communications to be sent or received on behalf of a department or business unit. Departmental email accounts do not take the place of personal accounts and each departmental account must have a designated owner.

Departmental accounts receive 1GB of email storage and will receive a warning when they are within 100MB of their quota limit.

Employees requiring access to departmental accounts can have these accounts configured as additional mailboxes through Microsoft Outlook. Departmental accounts are also accessible via Outlook Web Access (OWA) at post.uww.edu.

Users can create personal mailing lists from their outlook account (UW-Whitewater email). Simply go into the Contacts portion of Outlook and select "New Contact Group" to create a new mailing list.

Users can also request the creation of an Outlook distribution list or request an external distribution list using the Listserv service. The below chart describes when to use each type of list:

Who is sending to this list? Who is a member of this list? Recommended List Type
Only me Internal or external contacts Personal Mailing List
Only UW-Whitewater contacts Only UW-Whitewater contacts Distribution list
Any list member Internal or external contacts Listserv

How-To Guides and Training

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