File Storage
UW-Whitewater provides storage for university related coursework or business. Google Drive is available to all students and employees. Employees are provided with network based storage. The chart below describes UW-Whitwater's storage offerings:
Google Drive |
Network Individual (G: Drive) |
Network Departmental (H: Drive) |
Network Shared (T:Drive) |
Website |
Workstation Hard Drive |
Webex Teams |
|
|
Shared course materials* |
X |
X | |||||
|
Store and collaborate on committee materials (no sensitive info) |
X |
X |
X |
X | |||
|
Store and collaborate on documents with private/sensitive information |
X |
X |
|||||
|
Share files with someone outside of UW-Whitewater |
X |
X | |||||
|
Author & Store University Content |
X |
||||||
|
Share content with a large audience |
X |
X | |||||
|
Storing Personal Content |
X |
||||||
|
Long Term Data Storage |
External hard drives, DVD-Rs and/or paper are the best options for long term data storage. If the archived data contains sensitive information, keep it under lock and key. |
||||||
* In addition to the Learning Management System currently available on campus
For special needs storage, contact the Technology Support Center (Helpdesk) for a consultation; helpdesk@uww.edu/262-472-4357
Students |
Google Drive |
Google Sites |
|
Store student documents |
X |
X |
|
Share with classmates or instructor |
X |
X |
Google Drive
This is UW-W's online storage location for files, accessible from ANYWHERE on or off campus. Google drive SHOULD NOT be used for sharing sensitive information.
Simply log into Google Drive with your Net-ID and upload/download files, create and edit files online and share files and folders with others.
Upon graduation, your UW-W Google Drive account will be deactivated. We suggest that your transfer your Google Drive data to your personal account prior to graduating or leaving UW-W. To do that, you can use Google Takeout. Follow these directions to transfer your Google account data/files: https://support.google.com/accounts/answer/6386856
Google Sites
This is UW-W's online storage location for files, accessible from ANYWHERE on or off campus through the use of a website. Google sites SHOULD NOT be used when sharing campus sensitive information.
Simply log into Google Sites with your UW-Whitewater email address and password, then select the Google Sites page you wish to edit or click the "Create" button to create a new site. Once on your Google Site page, you can easily edit your webpage, upload/download files, create and edit files online and share files and folders with others.
Your Google Sites account will remain active for approximately nine months after you are no longer an active student or employee. Please be sure to copy your files before your account expires.
Webex Teams
Webex Teams is a communication and collaboration tool that provides seamless engagement for students, faculty, and staff via an application that can be downloaded to a computer, mobile device, or accessed via we browser. Webex Teams allows users to share and store files. Each user has 5G of storage space. Once the cap is reached, the files will be deleted in a first-in first-out basis. You get download Webex Teams here: https://www.webex.com/downloads.html
Staff
Network Drives (H: drive, T: drive, G: drive)
Network drives are securely backed up and accessible from anywhere: classrooms, labs, and even from computers off campus. Visit Remote Access for information on how to connect remotely.
- H: drive is your department’s files
- Mac: dept.uww.edu
- T: drive is for your project and group files
- Mac: shared.uww.edu
- G: drive is for your personal work files
- Mac: A-G: data1.uww.edu, H-M: data2.uww.edu, N-S: data3.uww.edu. T-Z: data4.uww.edu
Archiving
UW-Whitewater's file storage options do not provide any automated archiving or records retention functions. Each department is responsible for determining their required records retention intervals and ensuring that files are maintained according to the appropriate records schedule. For more information on records management, visit the library's website.
Legal Access to Electronic Files / Records
UW Whitewater complies with all legal requests for information, including those requests for data included as part of a subpoena, e-discovery litigation action or Freedom of Information Act (FOIA) request.
In order to facilitate an appropriate transition of business records during a staff member's departure, ICIT can make a copy of a departing employee's email and network file storage available to the employee's supervisor. This is done only upon request, and must be requested within 7 days of the employee's end date and requires approval of Provost (or designee) in the case of faculty or Vice Chancellor of Administrative Affairs (or designee) in the case of all other staff.
You may submit a request for a project drive (T:) folder by contacting the TSC Helpdesk.
If the existing storage options do not meet your needs, please set up a consultation by contacting the TSC Helpdesk at 262-472-HELP(4357) or via email at helpdesk@uww.edu.
Connect to Network Storage from a Mac
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Determine which storage server and share you need to connect to:
Personal Data (G: drive for Windows users)
There are four different servers. Select which server you need based on the first character of your Net-ID.
- A-G – Data1.uww.edu
- H-M – Data2.uww.edu
- N-S – Data3.uww.edu
- T-Z – Data4.uww.edu
The names of the shares on the servers match the short names of the servers (Data1, Data2, Data3, and Data4).
Once connected to the share, open the folder named with the first character of your Net-ID, then the folder name that matches your Net-ID.
Departmental Data (H: drive for Windows users)
There is one server for departmental data: Dept.uww.edu
The names of the shares on the server represent the different departments on campus.
Shared Data (T: drive for Windows users)
There is one server for shared data: Shared.uww.edu
- From Finder, select "Go Connect to Server"
- In the Connect to Server window, type the server name you wish to connect to preceded by "smb://" (e.g. smb://data1.uww.edu).
- When prompted to authenticate, enter your Net-ID and password.
- Once you are connected to the server, mount the appropriate share as identified in Step 1.
Connect to Web Storage
- For instructional, organizational and personal websites please use Blogs@uww, powered by WordPress.
For access to our previous web storage documentation:
UW-Whitewater offers Kumo, a tool that simplifies access to the cloud storage service Google Drive. With Kumo enabled, your Google Drive will show up as the M: drive on the workstation, allowing you to save and open files just like you can with your other mapped drives. Check out our FAQs for more information about Kumo.
Kumo is now available on PC for students in all general access labs. Faculty and Staff that are interested in gaining access to Kumo can do so by submitting a request to the Help Desk.
Where:
- Pre-installed on all lab and classroom Windows workstations
- Can be installed through Novell Zenworks on campus-owned Windows workstations
- Virtual Private Network (VPN) when off campus
- Not available for personal and mobile devices at this time
Available to:
- Students (PC only, computer lab machines)
- Faculty (PC only)
- Staff (PC only)
Benefits of using Kumo:
- On demand use. Kumo does not sync data like the Google application
- Available for all campus-owned Windows workstations
- No need to use alternative portable storage devices such as flash-drives
- Simple file management through mapped drive
- Eliminates data transfer and storage on campus network drive
Kumo FAQs
Easy access to your Google Drive files when using a lab computer or campus-owned workstation. You could use a thumb drive, but wouldn't it be better if you could always be connected to your files in the cloud? This site lets you configure your options for doing just that.
You do not have to use an internet browser to access your Google Drive when using Kumo. Your google drive files will be available on the M: drive.
No, your Google Drive will not change. However, Google Drive allows for characters such as \ or / in folder names and possibly files. These characters will not show up on the mapped Kumo drive as Windows does not allow those characters in folder and file names.
Please contact the Help Desk at helpdesk@uww.edu or (262)472-HELP(4357) if you require assistance. You can also use this guide as a reference.
Your change will be synced within 30 seconds. You might need to refresh the window in order to see it. You can do this by clicking on the window and either pressing the F5 key, or right-clicking and selecting Refresh.
Google Drive is the only cloud storage option that can currently be used with Kumo.
No, you can access your cloud storage via a browser if you prefer. Kumo is an additional way to easily access your cloud storage from a UW-Whitewater campus computer.
'Kumo' is a Japanese (hirigana) word that means both 'cloud' and 'spider'. We thought the juxtaposition fit well with our goal to connect you to your 'web' of stuff.
Very. All file transfers to and from the storage providers are encrypted. And at no time do we ever see or store your usernames and passwords. When you authorize Kumo to access your files, technicians receive bits of information from the storage provider that is later used to confirm that authorization. This is the only thing stored on campus. You can revoke our authorization at any time at the website of the storage provider or by clicking the 'Deauthorize' button.
We do record some usage data, including the file size and begin/end times of the transfer. This data is recorded strictly for internal reporting of aggregate usage so that we can monitor and improve the service. We do not record the names of your files, nor do we record anything about the content of your files (other than the size.) We are not at all interested in what it is that you're moving around. The full list of what we record is as follows:
- Your user ID
- The ID of the storage provider to which you were uploading or downloading
- The amount of data transferred, in bytes
- The start and end times of the data transfer
- Whether the transfer was an upload or a download
- Whether the transfer succeeded
No. Google Drive should not be used for sensitive data. Please refer to the data storage page and the UW-Whitewater Data Storage Policy for more information on what should and should not be stored on Google Drive..