File Storage

UW-Whitewater provides storage for university-related coursework or business. Google Drive is available to all students and employees. Employees are provided with network-based storage. The chart below describes UW-Whitwater's storage offerings:

	Google Drive	Network Individual (G: Drive)	Network Departmental (H: Drive)	Network Shared (T: Drive)	Website	Workstation Hard Drive	Webex Teams
Shared course materials*	X						X
Store and collaborate on committee materials (no sensitive info)	X		X	X			X
Store and collaborate on documents with private/sensitive information			X	X
Share files with someone outside of UW-Whitewater	X						X
Author & Store University Content		X
Share content with a large audience					X		X
Storing Personal Content						X
Long Term Data Storage	External hard drives, DVD-Rs, and/or paper are the best options for long-term data storage. If the archived data contains sensitive information, keep it under lock and key.

* In addition to the Learning Management System currently available on campus

For special needs storage, contact the Technology Support Center (Helpdesk) for a consultation; helpdesk@uww.edu/262-472-4357

Students	Google Drive	Google Sites
Store student documents	X	X
Share with classmates or instructor	X	X

Google Drive

This is UW-W's online storage location for files, accessible from ANYWHERE on or off-campus. Google drive SHOULD NOT be used for sharing sensitive information.

Simply log into Google Drive with your Net-ID and upload/download files, create and edit files online and share files and folders with others.

Upon graduation, your UW-W Google Drive account will be deactivated. We suggest that your transfer your Google Drive data to your personal account prior to graduating or leaving UW-W. To do that, you can use Google Takeout.  Follow these directions to transfer your Google account data/files: https://support.google.com/accounts/answer/6386856

Google Sites

This is UW-W's online storage location for files, accessible from ANYWHERE on or off-campus through the use of a website. Google sites SHOULD NOT be used when sharing campus sensitive information.

Simply log into Google Sites with your UW-Whitewater email address and password, then select the Google Sites page you wish to edit or click the "Create" button to create a new site. Once on your Google Site page, you can easily edit your webpage, upload/download files, create and edit files online and share files and folders with others.

Your Google Sites account will remain active for approximately nine months after you are no longer an active student or employee. Please be sure to copy your files before your account expires.

Webex Teams

Webex Teams is a communication and collaboration tool that provides seamless engagement for students, faculty, and staff via an application that can be downloaded to a computer, mobile device, or accessed via web browser. Webex Teams allows users to share and store files. Each user has 5G of storage space. Once the cap is reached, the files will be deleted on a first-in-first-out basis. You get download Webex Teams here: https://www.webex.com/downloads.html

Staff

Network Drives (H: drive, T: drive, G: drive)

Network drives are securely backed up and accessible from anywhere: classrooms, labs, and even from computers off-campus. Visit Remote Access for information on how to connect remotely.

• H: drive is your department’s files
  • Mac: dept.uww.edu
• T: drive is for your project and group files
  • Mac: shared.uww.edu
• G: drive is for your personal work files
  • Mac: A-G: data1.uww.edu, H-M: data2.uww.edu, N-S: data3.uww.edu. T-Z: data4.uww.edu

Archiving

UW-Whitewater's file storage options do not provide any automated archiving or records retention functions. Each department is responsible for determining their required records retention intervals and ensuring that files are maintained according to the appropriate records schedule. For more information on records management, visit the library's website.

Legal Access to Electronic Files / Records

UW Whitewater complies with all legal requests for information, including those requests for data included as part of a subpoena, e-discovery litigation action or Freedom of Information Act (FOIA) request.

In order to facilitate an appropriate transition of business records during a staff member's departure, ICIT can make a copy of a departing employee's email and network file storage available to the employee's supervisor. This is done only upon request, and must be requested within 7 days of the employee's end date and requires approval of Provost (or designee) in the case of faculty or Vice Chancellor of Administrative Affairs (or designee) in the case of all other staff.