At UW-Whitewater, there are two options for the storage of electronic documents: a local drive on the individual's workstation or network-based file storage. Information Technology Services (ITS) provides the infrastructure and resources for network-based file storage and encourages the use of these resources.
All appropriate use guidelines in the UW-Whitewater Network Infrastructure Policy apply to the use of network-based file storage. In addition, all UW-Whitewater staff and students with file-storage accounts should:
The policies for unacceptable use and associated access restrictions that apply to the UW-Whitewater network infrastructure also apply to network-based file storage.
For instructional purposes, the university provides faculty and students with file storage resources for the following functions:
Non-instructional resources for file storage are also provided to meet the business, academic and research needs of campus organizational units, with both private and shared areas of document storage. If an individual or department has special needs for file storage, contact ITS to help find a solution to best meet your needs.
Storing documents on the network offers the following advantages over local drive storage:
UW-Whitewater's file storage options do not provide any automated archiving or records retention functions. Each department is responsible for determining its required records retention intervals and ensuring that files are maintained according to the appropriate records schedule. For more information on records management, visit the library's website.
UW Whitewater complies with all legal requests for information, including those requests for data included as part of a subpoena, e-discovery litigation action or Freedom of Information Act (FOIA) request.
Global policies are maintained to set guidelines expected behavior of all campus community members while using shared network and computer resources.