Digital Signage and Movie Preview (Policy #1244)

This policy establishes the requirements for use of digital signage system managed by the University Center and located within the University Center, Esker and Drumlin. Requirements for movie preview slides shown prior to UC movie showings are listed as well.

University Center Assistant Director of Marketing and Creative Strategies

A. Overview

The University Center will be accepting submissions for digital signage and movie previews. The University Center reserves the right to refuse the inclusion of any movie preview or digital signage request.

Space is limited and as such each department may submit up to 3 slides per semester and slides may be displayed for a maximum of two weeks for digital signage and one week for movie previews. Weeks are defined as MondaySunday for digital signage and Wednesday-Saturday for movie previews.

B. Guidelines

1. Only recognized student organizations and campus departments are eligible to submit files for the digital signage and/or movie previews to
   promote their organization or event.
2. Movie previews will run before all four showings of the movie scheduled that week. Submissions are due to the University Center's Assistant Director of Marketing and Creative Strategies by the Wednesday before. For example, if you wanted your image in the movie that starts September 6, then it would be due by August 30. Failure to submit your slide by that Wednesday will result in your image not being shown. Please do not submit earlier than the week before.
3. Digital signage will run M-S. The slide may only run for 2 weeks max.
4. Student organizations and departments are responsible for the creation of their own slides. All slides are due by the Sunday before the slide will run since digital signage gets updated every Monday morning.
5. File names should indicate the name of the group and the week the slide is to be shown. Example: UC02_16.jpg. Please do not put spaces in
   the title of the slide.
6. Files can be created in Microsoft PowerPoint. Slides must be 16:9 ratio. To set up your slide with those dimensions: File – Page Setup – Format “on screen show 16:9.” To save: File – Save slide as a picture - .jpg. If slides are created in Adobe software, the file size should be 1920x1080px and saved at 72dpi. If a slide is saved as CMYK and not RGB, the slide will not display on the monitors.
7. Please fill out either the digital signage or movie preview form located on the UC’s website. If you want your slide shown in both, you will need to submit two different forms. If there is anything wrong with your slide, the University Center's Assistant Director of Marketing and Creative Strategies will email you.

Revision #1: January 15, 2020

Questions regarding the interpretation of this policy should be directed to:

University Center Assistant Director of Marketing and Creative Strategies

Phone: 262-472-1239

Email: fiscoj@uww.edu