Procurement Policies
Acquisition Procedures of Materials & Services (Policy #600)
Requires the identification of a fund, program, and organization code for charging any item or service to a particular department or area. All purchase activity must include an authorized signature and/or signatures, which are assigned when an organization code is issued.
View the Acquisition Procedures of Materials and Services Policy
Precautions (Policy #601)
Establishes that printed materials must be requested through Requisition, regardless of dollar amount. Employees who make unauthorized procurement purchases may be held personally liable for the cost.
Types of Orders (Policy #602)
Defines the purchasing methods available to campus departments, which include procurement cards, quick orders, and requisitions. Outlines the purchasing limit for each method and the required steps for a requisition to get approved.
PCI Management Procedure (Policy #603)
Provides a framework for ensuring PCI best practices are consistently followed to protect cardholder information and places clear expectations around merchants’ roles in this process.
Disposal & Sales of University Property (Policy #606)
Establishes procedures for managing surplus and replacement property, in compliance with Wisconsin Department of Administration regulations. Assigns responsibility to the Director of Procurement Services for all property disposal activities.
Contract Management Procedure (Policy #612)
Outlines the procedure for implementing and continuously managing a shared folder for finalized contracts. This policy applies to all University employees who are granted access to the contract management shared folder.
P-Card Audit Procedure (Policy #618)
Ensures controls are in place to mitigate the potential risks associated with the Procurement Card Program, including inappropriate use, fraud, inaccurate coding allocation, and noncompliance with the State of Wisconsin and UW System Administration purchasing policies.