All Procedures
Procedures serve as guiding, step-by-step documents for decision-making and related processes at all levels of the organization.
They serve the purpose of:
- standardizing Administrative processes
- encouraging transparency
- ensuring easy access to resources and other important information
- aiding in the promotion of understanding of University compliance as well as UW System, State, and Federal policies
The Office of Compliance and Risk Management works with subject-matter experts to ensure these documents are aligned with compliance best practices. Drafts are finalized and shared with institutional leadership for review and approval. Review all approved Procedures below.
If you have identified a gap in the current Procedures and would like to begin the process of creating one, visit the UWW 001: Development, Revision and Rescission of UW-Whitewater Policies and Procedures website or request a consultation meeting.
Please contact the Office of Compliance and Risk Management at ocrm@uww.edu or (262) 472-1772 if you have any questions.”
General Procedures
Development, Revision and Rescission of UW-Whitewater Policies and Procedures (Procedure #001.A)
Outlines the process for developing, revising, and rescinding institutional policies and procedures to ensure information is up-to-date, consistent, and understandable for campus stakeholders.
Delegation of Authority (Procedure #002.A)
Created to improve operations by more effectively and efficiently moving tasks through the process while maintaining compliance with UW System, state, and federal requirements.
Student Procedures
Reasonable Modifications (Procedure #114.A)
Developed for UW-Whitewater instructional staff to follow in the event that requests are received for reasonable modifications under the Section 504/ADA regulations.
Housing & Dining Contract Exemption (Procedure #160.A)
Identifies the students who are considered eligible for exemption from this requirement, and identifies the UW-Whitewater authority responsible for making such a determination.
Housing & Dining Contract Release (Procedure #161.A)
Identifies the students who may be released from this requirement, and identifies the UW-Whitewater authority responsible for making such a determination.
Human Resources Procedures
Discrimination Complaint (Procedure #312.A)
Outlines the informal and formal complaint procedures for employees and students who believe they have experienced discrimination or harassment in violation of Equal Employment Opportunity & Affirmative Action (Policy #312).
Service Animal (Procedure #316.A)
Identifies how individuals with service animals may request accommodations.
Background Check (Procedure #340.A)
Outlines the steps taken by the Office of Human Resources to conduct criminal background checks on each new hire at UW-Whitewater.
Telecommuting (Procedure #363.A)
Expands the flexibility in working arrangements for UW-Whitewater employees.
Financial Administration Procedures
Foreign Influence (Procedure #420.A)
Intended to update reporting guidelines for Section 117 of the Higher Education Act of 1965.
Travel Procedures
University Business Travel (Procedure #504.A)
Establishes clear guidelines in support of travel-related administrative processes.
Procurement Procedures
PCI Management (Procedure #611.A)
Ensures the appropriate management of Payment Card Industry (PCI) best practices at UW-Whitewater
Contract Management (Procedure #621.A)
Supports the implementation and continuous management of a shared folder for efficiently organizing finalized contracts.
Compliance and Risk Management Procedures
Hearing Protection Program (Procedure #714.A)
Identifies necessary processes regarding distributing hearing protection to students, faculty, and staff within the Music Department and the Audiology Department.
Grant Proposals and Agreements (Procedure #730.A)
Governs proposal development and submission for internal review and approval, and submission to sponsors.
Institutional Review Board (IRB) for the Protection of Human Subjects (Procedure #731.A)
Contains guidelines and instructions to assist investigators in the preparation of a protocol for submission, identifying which parts of the protocol to complete, and understanding the review process.
View the Institutional Review Board (IRB) for the Protection of Human Subjects Procedure
Establishing and Changing Centers, Institutes, and Center-like Units (Procedure #732.A)
Governs the application, review, and approval of establishing, changing, renewing, and closing Centers at UW-Whitewater.
View the Establishing and Changing Centers, Institutes, and Center-like Units Procedure
Template Application for Establishing and Changing Centers, Institutes, and Center-like Units (Procedure #732.B)
Application template for establishing, changing, renewing, and closing Centers at UW-Whitewater.
Research Misconduct (Procedure #733.A)
Sets forth the requirements for compliance with the University of Wisconsin-Whitewater policy on Research Misconduct, ensuring the highest ethical standards in the research of its faculty and staff.
Export Controls (Procedure #734.A)
Sets forth the requirements for compliance in research, scholarly, and other activities of the University of Wisconsin-Whitewater, which is subject to the United States Export Control laws and regulations.
Export Controls Technology Control Plan (Procedure #734.B)
Sets forth the security measures the department, principal investigator, and project personnel agree to implement in the performance of this project to prevent unauthorized foreign persons from gaining access to controlled technologies.
Records Management (Procedure #742.A)
Provides campus employees with uniform guidelines for the retention and disposition of public records in accordance with records management policies and best practices.
Fleet Management (Procedure #780.A)
Supports proper fleet management and related expectations for employees, volunteers, and students utilizing university vehicles.
University Marketing and Communications Procedures
Broadcast Email (Procedure #902.A)
Created to ensure clear and consistent application of the approval of broadcast email communications.
Information Security Procedures
Copyright Compliance (Procedure #1101.A)
Outlines UW-Whitewater's procedures for responding to copyright infringement claims in compliance with Title II of the Digital Millennium Copyright Act (DMCA).
Captioning and Open Access Technology (Procedure #1110.A)
Facilitates a culture of accommodation with intrinsic best practices for all members of the campus community, regardless of ability, by operationalizing inherent virtual and physical accommodations-related practices.
Virtual Event Open Access Quick Guide (Procedure #1110.B)
Provides a quick guide to proactively incorporate accessibility measures into events, ensuring equal access without requiring case-by-case requests.
Change of Role and Separation (Procedure #1130.A)
Outlines appropriate guidelines for the request, use, and management of shared user accounts.
Shared User Accounts (Procedure #1131.A)
Ensures that employee access to information technology resources and data is reviewed, and that an appropriate level of access is granted upon the change of an employee’s role at (or affiliation with) UW-Whitewater.