All Procedures
Procedures serve as guiding, step-by-step documents for decision-making and related processes at all levels of the organization.
They serve the purpose of:
- standardizing Administrative processes
- encouraging transparency
- ensuring easy access to resources and other important information
- aiding in the promotion of understanding of University compliance as well as UW System, State, and Federal policies
The Office of Compliance and Risk Management works with subject-matter experts to ensure these documents are aligned with compliance best practices. Drafts are finalized and shared with institutional leadership for review and approval. Review all approved Procedures below.
If you have identified a gap in the current Procedures and would like to begin the process of creating one, visit the UWW 001: Development, Revision and Rescission of UW-Whitewater Policies and Procedures website or request a consultation meeting.
Please contact the Office of Compliance and Risk Management at ocrm@uww.edu or (262) 472-1772 if you have any questions.”
General Procedures
Development, Revision and Rescission of UW-Whitewater Policies and Procedures
Outlines the process for developing, revising, and rescinding institutional policies and procedures to ensure information is up-to-date, consistent, and understandable for campus stakeholders.
Delegation of Authority Procedure
Created to improve operations by more effectively and efficiently moving tasks through the process while maintaining compliance with UW System, state, and federal requirements.
Student Procedures
Reasonable Modifications Procedure
Developed for UW-Whitewater instructional staff to follow in the event that requests are received for reasonable modifications under the Section 504/ADA regulations.
Housing & Dining Contract Exemption Procedure
Identifies the students who are considered eligible for exemption from this requirement, and identifies the UW-Whitewater authority responsible for making such a determination.
Housing & Dining Contract Release Procedure
Identifies the students who may be released from this requirement, and identifies the UW-Whitewater authority responsible for making such a determination.
Academic Procedures
Human Resources Procedures
Service Animal Procedure
Identifies how individuals with service animals may request accommodations.
Telecommuting Procedure
Expands the flexibility in working arrangements for UW-Whitewater employees.
Background Check Procedure
Outlines the steps taken by the Office of Human Resources to conduct criminal background checks on each new hire at UW-Whitewater.
Discrimination Complaint Procedure
Outlines the informal and formal complaint procedures for employees and students who believe they have experienced discrimination or harassment in violation of Equal Employment Opportunity & Affirmative Action (Policy #312).
Financial Administration Procedures
Foreign Influence Procedure
Intended to update reporting guidelines for Section 117 of the Higher Education Act of 1965.
Travel Procedures
University Business Travel Procedure
Establishes clear guidelines in support of travel-related administrative processes.
Procurement Procedures
Contract Management Procedure
Supports the implementation and continuous management of a shared folder for efficiently organizing finalized contracts.
PCI Management Procedure
Ensures the appropriate management of Payment Card Industry (PCI) best practices at UW-Whitewater
Compliance and Risk Management Procedures
Hearing Protection Program Procedure
Identifies necessary processes regarding distributing hearing protection to students, faculty, and staff within the Music Department and the Audiology Department.
Export Controls Procedure
Ensures that all products, technologies, and services are transferred, transported, and/or utilized in compliance with United States regulations regarding export controls.
Records Management Procedure
Provides campus employees with uniform guidelines for the retention and disposition of public records in accordance with records management policies and best practices.
Fleet Management Procedure
Supports proper fleet management and related expectations for employees, volunteers, and students utilizing university vehicles.
Health and Safety Procedures
University Marketing and Communications Procedures
Broadcast Email Procedure
Created to ensure clear and consistent application of the approval of broadcast email communications.
Information Security Procedures
Copyright Compliance
Outlines UW-Whitewater's procedures for responding to copyright infringement claims in compliance with Title II of the Digital Millennium Copyright Act (DMCA).
Captioning and Open Access Technology Procedure
Facilitates a culture of accommodation with intrinsic best practices for all members of the campus community, regardless of ability, by operationalizing inherent virtual and physical accommodations-related practices.
Change of Role and Separation Procedure
Outlines appropriate guidelines for the request, use, and management of shared user accounts.
Shared User Accounts Procedure
Ensures that employee access to information technology resources and data is reviewed, and that an appropriate level of access is granted upon the change of an employee’s role at (or affiliation with) UW-Whitewater.