Delegation of Authority (Procedure #002.A)

The University of Wisconsin-Whitewater strives to perpetuate an environment of clear communication, ethical actions, and adherence to all UW- System policies, State, and Federal laws. Delegated authority that has been approved and signed by both the delegator and delegate denote a means by which the campus can more quickly and more effectively operate. Review of Delegations of Authority serve to obtain or remove Delegations of Authority as needed. Authority is distributed among members of the University to better serve the University as a whole. See our Contract Management Procedure for additional information. 

Office of Compliance and Risk Management.

Executive officers (examples of titles include Director, Dean, or Division Head) may be delegated authority through the written agreement and signatures of both parties on the Delegation of Authority Letter that clearly states the position being granted authority and the subject matter of the authority being given. Every signed Delegation of Authority letter must be returned to the Vice Chancellor of Administrative Affairs. Letters that are not delivered to the Vice Chancellor of Administrative Affairs cannot be filed and therefore render the Delegation of Authority null and void. 

I. Obtaining Delegation of Authority:

Members of the University of Wisconsin- Whitewater seeking to obtain delegation of authority can request a review by contacting the office of Administrative Affairs (adminaffairs@uww.edu). These requests will be prioritized in order of importance and by the time they were submitted to the office of Administrative Affairs. Once a review has been set the Vice Chancellor of Administrative Affairs will assess the grounds for Delegation of Authority and present it to the Chancellor. Should the Chancellor decide 1 there are grounds for Delegation of Authority a letter will be drafted for the appropriate authority and the position being given authority to sign. This letter will have to be returned to the Vice Chancellor of Administrative Affairs before the delegated authority can take effect. Should the Chancellor decide that there are no substantial grounds for Delegation of Authority that position will not be able to have authority in that subject matter. An additional review may be requested once more evidence for Delegation of Authority is presented. 

II. Transferring Delegation of Authority:

Members of the University of Wisconsin-Whitewater seeking to delegate authority that was delegated to them can request a review by contacting the office of Administrative Affairs (adminaffairs@uww.edu). These requests will be prioritized in order of importance and by the time they were submitted to the office of Administrative Affairs. Once a review has been set the Vice Chancellor of Administrative Affairs will assess the grounds for Delegation of Authority and present it to the Chancellor. Should the Chancellor decide that there are grounds for Delegation of Authority, a letter will be drafted for the appropriate authority and the position being given authority to sign. This letter will have to be returned to the Vice Chancellor of Administrative Affairs before the delegated authority can take effect. Should the Chancellor decide that there are no substantial grounds for Delegation of Authority, that position will not be able to have authority in that subject matter. An additional review may be requested once more evidence for Delegation of Authority is presented. 

III. Maintenance of Delegation of Authority:

The office of Administrative Affairs will prepare, maintain, and distribute all Delegation of Authority Letters. Delegations of Authority Letters that are approved and returned to the Vice Chancellor of Administrative Affairs will be scanned into the University’s software system in addition to having the hard copy filed. The Delegated Authority will also be added/removed/updated on the Delegation of Authority Chart, which can be found on the Administrative Affairs web page. On an as needed basis the Vice Chancellor of Administrative Affairs will work with pertinent stakeholders to assess obtaining or removing Delegations of Authority. Any changes to delegated authority will be made available for public viewing on the Delegation of Authority Chart, which is posted on the Administrative Affairs web page. 

Delegation of Authority

Contract Management Procedure

First approved: July 1, 2018
Scheduled Review: July 1, 2023