For the most up-to-date advising information, students should refer to the Academic Advising website at http://www.uww.edu/advising/
Advising is most effective when it is viewed as an ongoing process in which students and advisors work as partners. Students must conscientiously work with their advisors in order to develop comprehensive academic plans that lead to successful career planning. Ultimately, students have the responsibility for their own educational plans and for monitoring all requirements for graduation.
STUDENTS are responsible for developing their educational plans by
ADVISORS are responsible for providing guidance to students by
THE UNIVERSITY is responsible for guiding students to achieve their academic goals by
All students who are new to the campus (new freshmen and new transfers) must participate in an Orientation, Advising and Registration program. At this program, students will be advised for their first term at UW-Whitewater.
Students admitted under the “special student” classification and online-only students are not required to attend the orientation program or to seek advising assistance.
Readmitted students should contact their assigned academic advisor or the appropriate advising location.
For ongoing advising, freshmen students (students with less than 24 units) and students who have yet to declare a major will be assigned advisors at the Academic Advising and Exploration Center. (Freshmen, transfer, and continuing students in the College of Arts and Communication majoring in Art, Music, Theater/Dance, or Multimedia Digital Arts will be assigned a faculty advisor in their major department.)
After reaching sophomore status (24 units), students who have declared a major will be assisted by advisors within their college or by a faculty advisor within their major department.
Students should contact their advisors for help with course selections, managing academic concerns, and career planning. Students are encouraged to discuss program options such as study abroad, as well as internships or other related work experiences.
Arts and Communication (Center of the Arts 2029, 472-1934)
Business and Economics (Hyland 4300, 472-4900)
Education & Professional Studies (Winther 2003, 472-1585)
Letters and Sciences (White 122, 472-1550)
Minority Business and Teacher Preparation (Hyland 4302B, 472-3216)
There are many services to assist students with both academic and non-academic concerns. Please review other sections of this Catalog, or visit the UWW website at http://www.uww.edu/students/.
The Advisement Report (AR) is the official advising instrument. The AR includes an unofficial transcript followed by a match of a student’s academic course history against a prescribed set of degree program requirements. These requirements are based upon the requirement term on a student’s record, which is based on the date of declaration, and the requirement term of the requirements on the curriculum file. Students can access their AR on the UWW WINS Student Administration System.
Although the AR will match courses to requirements, it may not monitor all policies related to a student’s academic program. Students are responsible for understanding the policies that affect their degree by consulting the University Catalog and by working with the academic advising services as listed above.
DECLARING OR CHANGING A MAJOR OR MINOR
Students with fewer than 24 units (except Art, Music, and Theatre majors), as well as all undeclared students, process major changes at the Academic Advising & Exploration Center in Roseman 2054.
Students with 24 units or more (declared majors) and all arts majors should begin the process at the department office of their major and then take the form and advising file (if available) to the department office of the new major. (The AAEC in Roseman 2054 is the department office for undeclared students.)
Business majors, except freshmen, start at the Assistant Dean’s Office in the College of Business and Economics (Hyland 4300).
Official registration for any session is accomplished only after students have (1) been admitted and granted permission to register, (2) obtained advising as determined by the major department, and (3) completed the process via the WINS Registration system. Students may not attend a course/section without properly registering for it or adding it to their class schedules.
A student’s academic level is determined by the cumulative number of units satisfactorily completed, as follows:
Freshman 0 -23.9 units
Sophomore 24-59.9 units
Junior 60-89.9 units
Senior 90 units or more
SCHEDULE OF CLASSES
Published each term by the Registrar’s Office, the Schedule of Classes includes all policies, procedures, courses offered with their requisites, and other information pertinent to registration.
Students who participate in priority registration may make schedule changes via the online WINS Registration System through the deadline dates. The last day to add a 17-week course is the sixth day of classes. The last day to add a short course (or 8-week course) is the second class period. Students must have written approval of the dean of the course to add a class after the deadline has passed. Additionally, the University reserves the right to close registration before the deadline if its enrollment capacity has been reached.
Students may drop courses through the sixth week of the Fall/Spring term. Short-term courses may be dropped through Friday of the week in which 33% of the course is completed. Drops must be done through the WINS Registration System. Note the fee reduction schedule for dropped courses in the Schedule of Classes, as there may be a charge for any course dropped after the first week of classes.
A “W” grade will appear on student academic records (transcripts) for all courses dropped after the tenth day of instruction. This “W” grade notation will also appear on the records of students who withdraw from the University after the tenth day. The fifth day of classes will be the deadline for short-term courses and for Summer term courses.
Students will be held responsible for the completion of all courses for which they are registered unless they officially withdraw from the University or officially drop the course(s) by the proper procedures. Students who never attend or stop attending a course are responsible for dropping that course.
Prerequisite (prereq): Requirements that need to be met before taking a particular course. For example, ENGLISH 101 is a prereq of ENGLISH 102.
Corequisite (coreq): A course that must be completed prior to, or during the same term, as another course. For example, BIOLOGY 120 has a coreq of MATH 141.
Unrequisite (unreq): A course for which credit cannot be earned because the content overlaps with the specified course. For example, HISTRY 355 has an unreq of RELIGST 355.
The average minimum course load to graduate in eight Fall/Spring terms is 15 unit hours. A maximum of 18 units may be taken if students are in good standing. There is a 12-unit maximum for all students in Summer term and a 6-unit maximum for special students without credentials during the regular terms. Students will be limited to 15 units per Fall/Spring term if they have less than a 2.00 grade point average or are admitted on probation. Permission of the dean of the college in which students are enrolled must be received before they can carry more than the maximum units allowed according to their academic standing.
UW SYSTEM STANDARD FOR WORK PER UNIT
The UW System standard for work per unit (credit) is that students are expected to invest at least 3 hours of combined in-class and out-of-class work per week for each academic unit (credit) of coursework. Thus, a 3-credit course will typically require a minimum of 9 hours of work per week (144 hours per semester).
EXCESS CREDIT POLICY
The University of Wisconsin System Board of Regents Excess Credits Policy requires that resident undergraduate students who earn more than 165 credits toward their first undergraduate degree pay a surcharge for all credits beyond 165. The surcharge will approximately double the tuition that resident undergraduates pay and will be applied to students in the term following the one in which they reached the earned credit limit .
The Excess Credits Policy covers all earned credits from UW-Whitewater as well as earned credits from other UW System schools or Wisconsin Technical College System (WTCS) schools that are accepted toward the first baccalaureate degree. Credits transferred from other colleges outside the UW System or the WTCS do not count toward the 165-credit limit. In addition, advanced placement, retroactive credits, credits by examination, and remedial credits do not count toward this limit.
COURSE REPEAT POLICY
The privilege of repeating coursework allows students to retake courses in which they initially encountered difficulties. A course can be repeated only once. Students may not take the same course for credit and grade replacement more than once unless the course is identified in the Undergraduate Catalog as “Repeatable.” If a course is identified in the Catalog as repeatable, the limitations on the number of times or maximum number of credits may be applied to the major/minor, degree or graduation credits will be indicated.
UW-Whitewater does not guarantee the right to repeat any course. Courses may be deactivated, discontinued, or offered on a different schedule.
Repeating Courses for Grade and Credit Replacement
A course in which a grade of C- or below (C-, D+, D, D-, F or NC) was originally earned may be repeated once for grade and earned credit replacement. The grade and credits earned for the repeated course will replace those earned in the initial attempt when calculating grade point average and credits toward degree. For example, if a student repeats a course in which a grade of D was earned and receives a B in the repeat, only the B and the credits earned in the repeat will be included in the GPA and credits toward the degree; if the student receives an F, only the F will be included in the GPA and the student loses the credits for the course. Students may not repeat for credit or grade replacement any course in which they earned a grade of C or higher, or S (see REPEAT FOR NO CREDIT explanation below).
The following conditions apply to repeats for grade and earned credit replacement:
All attempts of repeated courses, including the grades, remain on academic records and transcripts even though they may not be included in the GPA calculation or earned credits. Students should be aware that graduate schools and other institutions to which they might wish to transfer may not accept repeats and may include all grades in calculating GPA for admission.
Student athletes, veterans and international students should check with the appropriate UW-W school officials before repeating courses as it may affect their eligibility or financial benefits.
Appeal for Third Attempt of a Course
Students who wish to enroll in a third attempt of a course must file an approved university appeal. Contact the Registrar’s Office ((262)472-1570 or email@example.com) in Roseman 2032 for information about the appeal process.
Repeat for No Credit
Under certain circumstances, students may need to repeat courses in which a C grade or above was earned. For example, a student may need to repeat a course if a grade of B is required for the student to proceed to a higher level course or to remain in a major. In such cases, repeat grades will be considered only as qualifying students to continue, and the repeats will not be counted for grade replacement or earned credit. All enrollment attempts will be recorded on academic records and transcripts, with the non-credit attempts identified as No Credit.
Graduate students are allowed to repeat at most two courses in their degree programs. Courses may be repeated only once. When a course is repeated, the original course and grade remain on the transcript; however, the last grade and units earned replace the original and are the only ones used in computing the overall grade point average and the grade point average in the major or emphasis. Students who have been dropped from a degree program may not use the course repeat process to gain readmission into that degree program.
A course taken for undergraduate credit may not later be changed to graduate credit. Courses taken for undergraduate credit may not be taken for graduate credit, although exceptions may be granted by the degree program coordinator when the field of knowledge has changed to the degree that the course content has changed substantially from the first time the student took the course to the present. Graduate courses may not be retaken unless indicated otherwise in the Graduate Catalog.
Students who wish to audit courses must obtain the audit registration form from the Registrar’s Office, acquire the instructor’s written approval (and, in some cases, the department’s), and return the completed form to the Registrar’s Office by the published deadline to add classes. Students registering for audit courses may do so on a space-available basis and cannot change the courses to graded basis during the term of enrollment. Off-campus courses, College of Business and Economics courses, and Distance Education courses cannot be audited. Auditing of Department of Art and Design courses may be limited.
For purposes of audit, there are two categories of students per UW-System policy: (1) students who are taking courses on an audit-only basis, with no courses for credit, and (2) students who are taking a combination of courses for credit and courses for audit.
Students who are auditing courses only may do so under the following stipulations:
Audit and Unit Combination Enrollees
Students who are taking a combination of courses for regular credit and for audit will pay the regular fees for all units based upon the fee chart. The following stipulations will also apply:
SENIORS TAKING GRADUATE COURSES
UW-Whitewater undergraduate students with senior status may be allowed to complete up to 9 graduate units at UW-Whitewater, provided they have completed at least 90 units with at least a 2.75 overall grade point average (or 2.90 over the last half of their course work), have the written recommendation of the department chairperson of their undergraduate major, and have a graduate application on file in the Graduate Studies Office. Students may download this form at http://www.uww.edu/gradstudies/application.php.
Eligibility for this privilege must be established with the Graduate Studies Office and is not available to seniors at other institutions or to students who already possess a bachelor’s degree. Seniors may not use graduate-level units to satisfy requirements for the bachelor’s degree, and undergraduate fees will be charged for their graduate-level work.
An undergraduate student with extenuating circumstances that merit an appeal for a late add or late drop may petition for such at the department of the course. The approval of the course instructor, the chair of the course, and the dean of the college of the course is required for a late add, and the approval of the course instructor, the chair of the course, and the dean of the college of the student’s major is required for a late drop (Important note: for a late drop, if the student is a veteran, international student, or a student athlete, related signatures as noted on the form are required). The Late Add and Late Drop forms are available at the department offices.
WITHDRAWAL FROM THE UNIVERSITY
Students who find it necessary to withdraw from all courses and leave the University during a term or session should contact the Registrar’s office to initiate a withdrawal. The contact can be done in one of the following three ways:
The email, letter, or fax should contain the student’s full name, 7-digit UW-W ID number, the term (e.g., Fall 2011), and a brief statement indicating the student’s intent to withdraw from the term indicated. The withdrawal will be processed as of the date the email was sent, the postmark date of the mailed letter, or the day the letter is faxed to the above number.
Failure to officially withdraw when leaving the University may result in students receiving failing grades in those courses for which they were enrolled. This may cause a problem with an attempt to return to the University or to transfer to another institution. If students must withdraw for medical or family emergency reasons, they may appeal to the Office of Student Life. Information concerning the medical withdrawal process can be found at http://www.uww.edu/dean-of-students/students/withdrawal.html .