Policies

General


Graduate students who enroll in undergraduate level courses, and undergraduate students who enroll in graduate level courses, will be registered for such courses with a grade basis of Course Non Career. Grades earned will be part of the student's official academic record but the student will not earn course credit toward his/her undergraduate or graduate level program. These grades will not be computed into the student's term or cumulative grade point average. 


FERPA is the federal Family Educational Rights and Privacy Act that sets forth requirements regarding the privacy of student records. FERPA governs the release of student education records maintained by the University and access to these records.

Students are afforded certain rights concerning their education records, including:

    • the right to inspect and review the education records
    • the right to seek to have the records amended
    • the right to have some control over the disclosure of the information from the records

FERPA Information


For the purposes of fee calculation and enrollment verification, UW-Whitewater considers a graduate student to be registered on a full-time basis when the student is enrolled in at least nine (9) UW-Whitewater units during a fall or spring term and at least five (5) UW-W units during the summer term. An undergraduate student is considered full-time when he/she is enrolled in at least twelve (12) UW-W units during a fall or spring term and at least six (6) UW-W units during the summer term.

For purposes of financial aid, in accordance with federal regulations, a graduate student must be enrolled in a minimum of nine (9) units in any term (i.e., fall, spring, summer) to be considered full-time and a minimum of four-and-a-half (4.5 units) in any term to be considered half-time. An undergraduate student must be enrolled in at least twelve (12) units in any term (i.e., fall, spring, summer) to be considered full-time and a minimum of six (6) units in any term to be considered half-time. 





Undergraduate


Fall/Spring:

An undergraduate student's academic standing determines the maximum number of units in which he/she may enroll in a fall or spring term. Students admitted on academic probation or students with less than a 2.00 cumulative grade point average may enroll for a maximum of 15 units. New freshman with both a high school percentile rank and an ACT or SAT score below the 50 percentile are limited to 15 units. Students with a 2.00 cumulative grade point average or above may register for a maximum of 18 units. Exceptions to the number of units in any of the above circumstances require permission of the dean of the student's major.

Summer:

The unit (credit) restriction standard is the maximum of one unit (credit) per week for each of the three and six week sessions, with the exception that a student may enroll simultaneously in one three and in one six week course. During the summer term, students are limited to a total of 12 units (credits). Requests for overloads made by undergraduates require approval of the dean of the student's major.


The University of Wisconsin System Board of Regents Excess Credits Policy requires that resident undergraduate students who earn more than 165 credits toward their first undergraduate degree pay a surcharge for all credits beyond 165. The surcharge will approximately double the tuition that resident undergraduates pay and will be applied to students in the term following the one in which they reached the earned credit limit.

The Excess Credits Policy covers all earned credits from UW-Whitewater as well as earned credits from other UW System schools or Wisconsin Technical College System (WTCS) schools that are accepted toward the first baccalaureate degree. Credits transferred from other colleges outside the UW System or the WTCS do not count toward the 165 credit limit. In addition, advanced placement, retroactive credits, credits by examination, and remedial credits do not count toward this limit. A student may appeal for an exception to this policy only after the student has earned a minimum of 145 credits, not including credits in progress.  The student should submit the appeal packet, including the Excess Credit Appeal Form and a personal statement, to the Registrar's Office no later than 30 days before the start of the term in which the Excess Credits surcharge will be billed.  

See the Excess Credit Appeal Form (165 Credit Appeal) for additional information. Students who have questions about the policy should contact their college advisor.



Special permission is not needed to enroll for a course on a satisfactory/no credit basis. The S/NC option may be selected by using WINS. See Course Add and Drop, Grade Basis Change, and Refund Deadlines in the Schedule of Classes for each semester for last day to add or change to S/NC. The S/NC stipulations are as follows:

  • The S/NC option will be limited to a maximum of fifteen (15) credits in an undergraduate degree program. Developmental courses (e.g., MATH 40 or ENGLISH 90) that do not count toward the minimum credits necessary for graduation and credit courses offered only on an S/NC basis are not included in the fifteen unit limitation.
  • Courses that are used to fulfill a student's major/minor requirements, lower/upper BBA degree requirements, any College of Business and Economics course attempted by a BBA student, and General Education core courses may not be taken on an S/NC basis unless the course is offered only on an S/NC basis by the department. Proficiency, General Education options, unique major/minor, and elective courses may be taken on an S/NC basis.
  • The S/NC option is available to any student without regard to grade point average or class standing. The decision to take a course for S/NC must be recorded on WINS by the deadline published in the Schedule of Classes. After the deadline to change the grading basis, the S/NC basis will not be changed to a conventional grade basis or vice versa.
  • Satisfactory (S) is the equivalent of a grade of C or better (C- is not acceptable). The S will be recorded on the academic record but it will not be computed in the grade point average. Course work that does not merit a C or better will be graded NC. The NC grade will appear on the academic record but the course credits will not be counted in earned credits or the grade in the grade point average.
  • The S/NC option cannot be used to repeat a course taken for a conventional (e.g., ABCDF) grade. Veterans should refer to the VA Educational Assistance section of either the Schedule of Classes or the University Catalog, or check with the Veterans Certifying Official in the Registrar's Office.

*Awarded in Fall and Spring terms only*

Undergraduate students having earned a 3.400 or above term grade point average with no grade below C (e.g., C-, D+, D, D-, F, I, NN, or NC), will be granted Term Honors for that term. To be considered for Term Honors, students must have successfully completed a minimum of 12 unit hours of work for the term, at least 9 of which must have been taken on a regular/conventional letter grade basis.


Graduate

Graduate students are allowed to repeat at most two courses in their degree programs. Courses may be repeated only once. When a course is repeated, the original course and grade remain on the transcript; however, the last grade and credits earned replace the original and are the only ones used in computing the overall grade point average and the grade point average in the major or emphasis. Students who have been dropped from a degree program may not use the course repeat process to gain readmission into that degree program.

A course taken for undergraduate credit may not later be changed to graduate credit. Courses taken for undergraduate credit may not be retaken for graduate credit, although exceptions may be granted by the degree program coordinator when the field of knowledge has changed to the degree that the course content has changed substantially from the first time the student took the course to the present. Graduate courses may not be retaken unless indicated otherwise in the Graduate Catalog.


Fall/Spring:

A graduate student in good standing may register for up to 15 units, while a student on probation may not take more than 12 units. Graduate Assistants must register for at least nine, and no more than 12, graduate units. Up to three units of individual studies may be taken in a term. Requests for exceptions to these limits must be made in writing to the Graduate School.

Summer:

The unit (credit) restriction standard is the maximum of one unit (credit) per week for each of the three and six week sessions, with the exception that a student may enroll simultaneously in one three and in one six week course. During the summer term, students are limited to a total of 12 units (credits).

Overload requests by graduate students must be approved by the dean of the School of Graduate Studies and Continuing Education. Note: Graduate students may not carry more than 3 units (credits) of individual studies in a single term. Not more than 4 units (credits) in individual studies, not more than 6 units (credits) of special studies, and not more than a combined total of 9 units (credits) of individual studies, workshops, and special studies may be applied toward the completion of a degree. Departments retain the prerogative of allowing fewer than 9 of these types of units (credits) to apply toward their respective graduate degrees.



  • Graduate students registered for a course on a pass/fail basis will receive either a grade of S or F.
  • A grade of S denotes the student has passed the course; a grade of F indicates failure.
  • Grades of F count in computing grade point averages; S grades do not count. Instructors decide what constitutes a grade of pass for their courses.
  • Workshops may be taken on a pass-fail basis. Other courses made available by departments on a pass-fail only basis are so indicated in advance in the Course Offerings portion of the Schedule of Classes.
  • Since the decision whether a course taken on a pass-fail basis will count in a degree program rests with the major or emphasis department or college, students should attain appropriate permission prior to taking a course pass/fail.