Transcripts & Enrollment Verifications

PLEASE NOTE: If you are requesting a transcript from ROCK COUNTY CAMPUS for information PRIOR TO FALL 2019 – DO NOT USE THIS LINK. You will need to obtain your transcript from UW-Colleges as Whitewater main campus does not have access to your transcripts. Please use the UW-Whitewater at Rock County instructions in the dropdown below this one.

Click here to Request Official Transcripts

Official transcripts are intended for the designated recipient(s) only as they contain confidential information.  Please ensure that the intended recipient's mailing information is correct when requesting an official transcript.  If you are not an intended recipient of this document, please notify the Registrar's Office immediately.  Use, dissemination, distribution, or reproduction of an official transcript by unintended recipients is prohibited.

What is UW-Whitewater’s resend policy?

All resend requests (paper or PDF) must be submitted through Credentials Solutions Customer Support at 1-847-716-3005. Customers must wait 14 days from original transcript request before submitting a resend request. Requests must be submitted within 30 days of your original order date.

The Registrar’s Office may issue paper resends on a case-by-case basis for extenuating circumstances. All paper transcript resends must be mailed to the same address as listed on the original order form. We will only issue a resend once per order. All subsequent transcripts will require a new order.

Customers must have a valid reason for resend. Examples of reasons not accepted include but are not limited to:

• Customer opened envelope and transcript is no longer considered official
• Transcript was missing grade information that was not yet posted (The order form requires you to specify when to release your transcript. Unless you indicate to wait until after the current term is completed we will always send a current transcript as-is.)
• Customer accidentally sent transcript to themselves instead of another recipient

Former UW College (UWC) students will order an official UW Colleges transcript online. As of October 1, 2019, UW Extended Campus (UWEX) will become the custodian of former UWC students who attended a UW College campus prior to September 1, 2019. When UWEX takes over the transcript ordering process, we will continue to use Credentials Inc to accept transcript orders online.

• Order your transcript online
• Check the status of your order

As of this fall, the majority of former UW College students do not have access to their unofficial transcripts (we will here locally until December 2019). There are a few exceptions:

• Students enrolled in spring 2019 or summer 2019 may still have access to their UW Colleges portal account through December 2019.
• A student living near a UW Branch Campus can visit the Campus Solutions Center and request an unofficial transcript in person (with a photo ID). We are not sure how long this in-person service will be available (see notes below).

Please note:

• The above options may go away after this fall, as Shared Services is still working on a long term solution for us to manage former UWC student records. We currently are using PRISM and Credential to process transcript orders, but we do know the solution beyond 2020.
• A transfer student who is shopping institutions can order a PDF copy of their transcript using the links above. The student could order one transcript and then send the PDF unofficial transcript to other institutions or have the transcript sent directly to the institution, which would then make it an official transcript request.
• Beginning October 1, 2019 the current UW Colleges website will go away and will be replaced with a new landing page. The new landing page will include information relevant to former UW Colleges students like the procedure for requesting a transcript, accessing catalogs and course syllabi, ordering replacement diplomas, and paying off outstanding debt. You can log in and view the site draft here: https://www.wisconsin.edu/uwc/.

CURRENT STUDENTS can access their unofficial transcripts through WINS following the steps below:

1. Log into WINS.
2. Click ACADEMICS > TRANSCRIPTS.
3. Click REQUEST UNOFFICIAL TRANSCRIPT.
4. Click VIEW REPORT.

• NOTE: be sure pop-up blockers are turned off.
• NOTE: to print your Unofficial Transcript, use the print icon in your tool bar, or use the print function under the File menu, or press Crtl + P.

PAST STUDENTS must request an official transcript using the below link.

Click here to Request Official Transcripts

If your name has changed and you would like your academic record (transcript) to reflect this change, please click here:

Biographical Information Change (Birth Date, Legal Name, Home Address) 

The University of Wisconsin-Whitewater has authorized the National Student Clearinghouse (NSC)* to act as its agent for confirmation of student enrollment and degree verifications. This service is available 24 hours a day, seven days a week.

 *NOTE: Microsoft Edge is not compatible with National Student Clearinghouse (NSC).

Current Enrollment Verification**

Students may obtain an official enrollment certificate through their WINS after the beginning of each semester. Students are connected to the NSC website where they may choose either a Current enrollment or All enrollment under the Obtain an enrollment certificate option to generate a PDF official enrollment certificate that the student may print to provide to a requestor. These certificates are official and nationally accepted for enrollment verifications.

International students, who do not have a social security number, must make a request directly through the Registrar's Office for proof of enrollment.

The University of Wisconsin-Whitewater’s Registrar's Office does not monitor a student's anticipated graduation date nor require students to graduate within a specific time, therefore an anticipated graduation date cannot be independently verified and is not included on the enrollment certificate.

**If students are in need of their request to be on UW-Whitewater letterhead and include the Registrar's signature, an official transcript should fulfill that request. Follow the "Official Transcript Request" above. Fees will apply.

 Future Enrollment Verification***

Students needing verification of enrollment prior to the beginning of the semester may print a copy of their Advanced Registration certificate to provide to a requestor until the official enrollment verification becomes available after the beginning of the semester through the National Student Clearinghouse (NSC). If an Advanced Registration certificate is not available, the student may print a copy of their schedule from WINS.

***If students are in need of their request to be on UW-Whitewater letterhead and include the Registrar's signature, an official transcript should fulfill that request. Follow the "Official Transcript Request" above. Fees will apply.

Good Student Verification****

For most insurance companies, students can provide an unofficial transcript from WINS to demonstrate the GPA required; no forms or signatures are needed. Any different needs should be directed to the Registrar's Office for review; a signed release may be required. Normal processing of special requests is two business days.

****If students are in need of their request to be on UW-Whitewater letterhead and include the Registrar's signature, an official transcript should fulfill that request. Follow the "Official Transcript Request" above. Fees will apply.

TriCare Enrollment Verification

 If you are in need of a letter from the school's Registrar's Office stating that yourself and/or child is enrolled full-time in an accredited college in pursuit of an Associate's Degree or higher.  Please contact the Veterans Service’s Office.  You can email vetservices@uww.edu or call 262-472-4720.

For additional information or to validate the Certified Electronic diploma. 

The University of Wisconsin-Whitewater has authorized the National Student Clearinghouse (NSC) to act as its agent for confirmation of student enrollment and degree verifications. This service is available 24 hours a day, seven days a week.

 *NOTE: Microsoft Edge is not compatible with National Student Clearninghouse (NSC).

Degree Verification

Agencies or employers requesting verification of a student's degree or enrollment should request this information directly through the National Student Clearinghouse DegreeVerify service.

The University of Wisconsin-Whitewater’s Registrar's Office does not monitor a student's anticipated graduation date nor require students to graduate within a specific time, therefore an anticipated graduation date cannot be independently verified.

Students who need verification of an earned degree should request a copy of their transcript.

Students needing one term of information (courses, grades, GPA) can proceed accordingly:

Current Students

Students may obtain their grades through WINS following the steps below:

• Log into WINS.
• Click GRADES.
• Click the correct TERM.
  • NOTE: If a class does not show a grade, grades may not have been posted yet.

Past Students

Students will need to order an official transcript.