Records Requests

To conveniently serve students, prospective employers and other organizations that require degree and enrollment information, the UW-Whitewater has authorized the National Student Clearinghouse to act as its agent for confirmation of student enrollment and degree verifications. This service is available 24 hours a day, seven (7) days a week.

Students may purchase a copy of their diploma should extenuating circumstances cause the need for a replacement or if a duplicate diploma is desired here

NOTE: diplomas will not be issued if a student has a hold or outstanding obligation to the University.  

For questions about the Replacement Diploma process, please contact the Registrar's Office.

FERPA rights cease upon a student's death. Accordingly, the disposition of UW-Whitewater education records pertaining to a deceased student is not a FERPA issue but a matter of institutional policy. UW-Whitewater does not permit the release of education record information of a deceased student for 25 years after his/her death unless authorized by the executor/executrix of the deceased student's estate, or the student's parents, or the student's next of kin if the student's parents are also deceased and an executor/executrix has not been appointed. However, deceased student educational records may be shared with UW-Whitewater school officials who have a legitimate educational interest as defined in the University of Wisconsin - Whitewater FERPA policy. Records may also be made available for UW-Whitewater research purposes.

For questions regarding this policy or to acquire information regarding how submit a records request, please contact the Registrar's Office.

On-line Order Request Form


  • Requestor (person/organization) name, address, and contact information (phone, email).
  • The date by which the student list information is needed.
  • A statement indicating that the requestor will be responsible for payment of all costs (see paragraph below for charges) associated with preparing and sending the information in the format requested.
  • Requester's signature and date.

Enrollment requests will include the following information:

  • Student Name
  • Mailing Address
  • Home Phone
  • Campus Email
  • Academic Level
  • Declared Major
  • Status (Full/Part-time)
  • Degrees Conferred (including dates/anticipated dates)

The registrar, or his/her designee, is the final authority for approving/denying requests for UW-Whitewater student information. Each list requested is $300.00 (charges are subject to change without notice). Payment for the student list must be paid in full before the data will be provided. If the request is not paid within thirty (30) days of invoicing, the request will be deleted and a new request must be submitted.

UW-Whitewater student information shared with a requestor and/or organization includes student education records protected by the Family Educational Rights and Privacy Act, 20 U.S.C 1232g et seq. (FERPA). The information shall be used by the requestor and/or organization only for the purposes approved by the University. The requestor and/or organization shall not transmit, share or disclose the information with any third party unless written consent from the appropriate University authority is obtained and such re-disclosure is permissible under FERPA. Failure to comply with the requirement not to transmit, share or disclose information, except for the approved purposes, could prohibit the requestor and/or organization from receiving any student information from the University for a period of not less than five (5) years. In addition, the requestor and/or organization agrees to indemnify and hold the University harmless for any loss, cost, damage or expense suffered by the University as a direct result of the requestor and/or organization's failure to comply with the requirement not to transmit, share or disclose information, except for the purposes approved by the University.