Forms
| Overall Club Info | Important Dates | Notification of upcoming events | - | - |
| Club Sports Manual | Rules/guidelines of Club Sports | - | - | |
| Contact | President Agreement | Understanding for what we ask of you, the President | 9/15/2012 | Not an official Club Sport until filled out. |
| Club Officer Agreement | Understanding for what we ask of you, the Club Officers | 9/15/2012 | Not an official Club Sport until filled out. | |
| Club Officer Contact | having your contact information available to the office | 9/15/2012 | No use of SUFAC account until turned in or updated. | |
| Handouts | Membership List | Ability to track club members through waivers and JOIN | All of these forms must be turned in as soon as they are made available to all of the members part of the club | No travel or use of facilities and budgets until turned in (JOIN must be updated as well). |
| Waivers | Understanding UWW is not liable for any incident caused by Club Sports | NO ONE CAN PARTICIPATE IN CLUB EVENTS UNTIL A WAIVER IS SIGNED. | ||
| Dues Contract | Proof for the officers or individual member what is required to pay to participate | Suggested form but not mandatory. | ||
| Driver Authorization | Approval by UWW for specific students to drive during club functions | No individual part of the club can drive until they are cleared by the university. | ||
| Financial | Creating/Updating Budgets | Ability to help track your clubs financials a little closer | - | - |
| Tax Exempt | Proof that you as UWW entity have non-taxable rights while traveling within the state | - | - | |
| Stu/Fac Example | What your monthly Stu/Fac printout will look like | Will receive copy once a month | - | |
| Stu/Fac Deposit | Form used to deposit money into your Stu/Fac account | - | - | |
| Taxable and Non-Taxable Items | A listing of all the different items that need to be labeled as either taxable or non-taxable when depositing money into your Stu/Fac account | - | - | |
| Stu/Fac Check Request | Form used to request funds be taken out of your Stu/Fac account | - | Funds must be cleared by Club Sports Director before they are allocated. | |
| Stu/Fac Account Change of Info | Form used to update who is/is not allowed to deposit and withdraw money from the Stu/Fac account | Anytime a new officer is elected | No use of the account until account holder’s info has been updated. | |
| SUFAC Example | What your monthly SUFAC printout will look like | Clubs will receive a copy once a month | - | |
| Travel Expense Report | Form used to reimburse individuals out of your SUFAC account | Within one business day after traveling | No reimbursements will be allocated if not filled out. This must be done as soon as you return from your trip. | |
| Travel/Competition | Travel Checklist | Checklist of what to do before and after traveling with club | - | - |
| Travel Itinerary | Let’s the Club Sport Office know where you are traveling to and the information about the trip | Two days PRIOR to leaving for any traveling | No club will be allowed to travel until an itinerary and roster for the trip are filled out. If failure to turn in, future traveling may be cancelled. | |
| Post-Travel Report | Update about what happened during the clubs trip | Within one business day after traveling | No club will be allowed to travel following a trip where a report is not handed in. | |
| Home Event Planning | Gives the Club Sports office a heads-up as to what will be happening when you host your event | Two days prior to hosting event | Future home events will not be allowed if there is failure to inform the office of an upcoming event and plans. | |
| Weekly Update | Form used to update the Club Sports office on what your club accomplished or did during that particular week | Due every Monday by 6pm | Access to accounts and the ability to host an event / travel to an event will be cancelled or restricted. | |
| Coach/Instructor | Coach/Instructor Agreement | Similar to a club members waiver, a coaching agreement portrays what is/is not asked of a coach | Prior to any involvement of Coach/Instructor | Similar to waivers, no coach is allowed to be part of the club if a coach/instructor agreement is not filled out. |
| Miscellaneous | These MUST be filled out every time you are having something printed with either the words “UW-Whitewater” or “Warhawks”. It must get approved before you print the final product | BEFORE you have anything printed | Failure to get approval to use anything associated with UW-Whitewater will restrict your access to use it in the future. | |
| Accident Report | This must be filled out any time there is some form of injury either in a practice or game | Immediately after accident occurs | ||
| Club Petition / Issues | Anytime there are any issues with a club that needs to be brought, this form can be submitted, along with sitting down the Club Sports Director | - | - | |
| Year-end Annual Report | This form is to be filled out at the end of the year. It explains what all your club accomplished throughout the school year. | Last Monthly meeting of school year | Failure to turn in a year-end report will restrict all access to being considered a Club Sport the following year. |
*Note that all forms can also be found in paper form in room 100 of the Williams Center