Committed to creating opportunities for student success the Dean of Students office takes a challenging and supportive educational approach to the development of the whole student.
We value safety, respect, integrity, empathy, and transparency. We value inclusion and equity as we serve all students with respect, compassion and open mindedness. We enrich the academic experience by engaging and involving students through authentic outreach and services.
The Dean of Students Office is the central campus resource for addressing student inquiries and complaints. We advocate, support, and advise students as they navigate through their educational journey here at the University of Wisconsin-Whitewater. We empower students to achieve success in their academic, social, and personal development on campus. Staff members are available to respond to general and specific questions and concerns about university life, transitional issues, policies, procedures and University services.
This includes support with:
Dean of Students
watsone@uww.edu
CARE Team Case Manager
browningar29@uww.edu
Student Conduct Coordinator
grovesr@uww.edu
Student Conduct Coordinator
rothea15@uww.edu
Executive Assistant II
hilliark@uww.edu
Graduate Students
studentlife@uww.edu
DOS office Staff
deanofstudents@uww.edu
Interested in having the Dean of Students Office facilitate a training for your group or office? Please complete this form with your preferences and we'll get back to you within the week about options.
Only current student, faculty or staff members at UW-Whitewater may file a report via this form. UWW does not accept anonymous academic misconduct reports. Once the report is received, a university staff member will investigate the incident. Please know that you, and the witnesses you identify in the report, might be contacted to provide further information. University conduct records are protected by the Family Educational Rights and Privacy Act, therefore any information regarding the outcome of this report will not be shared with you without the direct written consent of the student(s) involved.
If you have any questions regarding filing an incident report, please contact the Dean of Students Office, 262-472-1533 or deanofstudents@uww.edu.
To report an Academic Misconduct: https://cm.maxient.com/reportingform.php?UnivofWisconsinWhitewater&layout_id=21.
Members of the UW-Whitewater community may use this form to report concerning behavior directly to the CARE Team. The Reporting form is securely transmitted to the CARE Team Case Manager in the Dean of Students Office. The Case Manager reviews all concerns submitted and shares them with the CARE Team members. CARE Team members review the reports and determine an appropriate course of action for each situation using team protocols, professional knowledge and past precedent.
The Case Manager may contact individuals who have submitted a concern to obtain more detailed information. All concerns will be investigated and action will be taken to address them in a manner that provides a high level of care for each individual and protects our campus community. Due to FERPA privacy constraints, members of the CARE Team will not be able to share information about the team's response with individuals who report concerns.
This form should be used only by a Campus Security Authority (CSA) on campus. To report robbery, aggravated assault, burglary, motor vehicle theft, arson, or other crimes that have been reported to you, please choose the appropriate form below. If the crime is regarding sexual misconduct (sexual assault, dating violence, domestic violence, stalking), please use the Sexual Misconduct Reporting Form. This form is delivered directly to the UWW Police Department. If you are a victim or observe the following crimes listed, contact the police immediately at 262-472-4660 or dial 911.please choose the appropriate form below, providing as much information and detail as possible.
The University of Wisconsin-Whitewater is committed to addressing student concerns. The Dean of Students Office encourages students to address matters directly with individuals or departments of concern.
Students may fill out this form when they have been unable to satisfactorily resolve a matter on their own or when they do not know to whom to bring their concern. The Dean of Students Office staff will follow up with all students who seek to submit a complaint, express a concern, or share feedback. We strive to reply to all requests within three (3) business days.
To submit a Comment, Complaint or Suggestions: https://cm.maxient.com/reportingform.php?UnivofWisconsinWhitewater&layout_id=20.
What is a Hate/Bias Incident?
Any physically or verbally harmful act that is motivated by (or appears to be motivated by, in whole or in part) any quality/qualities of someone's identity (such as race, religion, gender, sexual orientation, disability, etc).
What is the purpose of this form?
The purpose of this form is to monitor the occurrence of hate/bias incidents both on and off campus. Submitting this form may or may not result in criminal or university action, depending on the type of incident and the victim's/target's willingness to take further action. Submitting this form does not constitute a formal complaint.
Information obtained through these reports will assist UW-Whitewater in responding to and tracking incidents of bias and hate. Reports may be anonymous; however, anonymous reports may limit the university's ability to respond to the incident. If you prefer to report an incident in person, please contact the Chief Equity, Diversity, and Inclusion Officer in Hyer Hall 425.
If you need to report a crime not related to a hate/bias incident, you can contact the UW-Whitewater Police at 262-472-4660.
The University of Wisconsin System Administrative Policy 136 requires all students to provide disclosure about felony convictions or expulsions, dismissals and/or suspensions from a post-secondary institution for non-academic reasons prior to participating in a study away program, domestic travel or an overnight stay that is related to the course curriculum. This policy seeks to ensure that all UW System institutions provide a safe and secure environment for members of the university community. Students who disclose a prior felony, conviction or post-secondary disciplinary record will not be automatically barred from participating in the programs/activities. All disclosures will be reviewed by the Institutional Review Committee, who will be responsible for rendering a decision regarding the student's eligibility to participate. If you are traveling, please submit this form two weeks prior to your scheduled departure date.
At the University of Wisconsin-Whitewater, Whitewater and Rock County campuses*, faculty, staff, and students acknowledge that the highest priority of this institution is an ongoing commitment to continuous enhancement of all intellectual and personal development. This includes dedication to an open and honest exchange of ideas; immersion in the learning experience every day; acceptance of the highest standards of personal integrity; and openness to new opportunities that will expand individual horizons.
As citizens within this community, we expect to work towards our intellectual and personal goals in a fashion that adds to the campus-wide pursuit of excellence and fosters our ability to view life as an ongoing process of education. We will collaborate to create a respectful atmosphere in which the organized, thoughtful and honest pursuit of knowledge can thrive.
*Hereinafter, campus refers to both UW-Whitewater and Rock County campuses.
All members of the UW-Whitewater community have the responsibility to demonstrate basic respect for all individuals. We communicate this respect in all aspects of behavior, including our expressed ideas, our associations with others in social groups and organizations, and our interactions with others in the classroom environment. A fundamental objective of the university is increased contact with and understanding of individuals who are different from ourselves, and exposure to ideas that challenge our preconceptions. Members of the UW-Whitewater community have a responsibility to promote and a right to expect:
As members of the UW-Whitewater community we are subject to the highest standards of personal integrity. Personal integrity is reflected by our respect of the dignity and privacy of others and our adherence to standards of intellectual integrity.
Members of the UW-Whitewater community have a responsibility to promote and a right to expect:
Members of the UW-Whitewater community have a shared responsibility to sustain and develop the quality of the educational environment in all areas of campus life.
In curricular matters, members of the UW-Whitewater community have a responsibility to promote, and a right to expect:
A positive educational environment is created when faculty and staff:
A positive educational environment is created when students:
Members of the UW-Whitewater community have a shared responsibility to sustain and develop an environment that nurtures learning and teaching. Learning is not confined to the classroom, laboratory, and library. It occurs in many contexts: residence halls, student organizations, service learning experiences, and staff development. In this community, we learn from a variety of people: faculty, professional staff, and students.
Members of the UW-Whitewater community have a responsibility to promote and a right to expect:
We acknowledge that we are all here by choice, and as part of that choice, we agree to commit ourselves to the principles that are an integral part of the goals and mission of the UW-Whitewater.
This document expresses a philosophy that supports the policies and processes of the University. The following resources state specific policies of the University:
Regent Policy Document(s):
Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
The purpose of this policy is to communicate the Board of Regents’ commitment to academic freedom and freedom of expression, and expectations for those who violate these freedoms.
The Board of Regents of the University of Wisconsin System has a longstanding tradition of support for academic freedom, dating back to 1894 and the famous “sifting and winnowing” statement contained in the University of Wisconsin Board of Regents’ Final Report on the Trial of Richard Ely. The Board of Regents of the University of Wisconsin System hereby reiterates its commitment to the principle of academic freedom and affirms its commitment to the principle of freedom of expression.
Academic freedom includes the freedom to explore all avenues of scholarship, research, and creative expression, and to reach conclusions according to one’s own scholarly discernment. Freedom of expression includes the right to discuss and present scholarly opinions and conclusions on all matters both in and outside the classroom. These freedoms include the right to speak and write as a member of the university community or as a private citizen without institutional discipline or restraint, on scholarly matters, or on matters of public concern. The UW System is committed to these principles and provides all members of the university community the broadest possible latitude to explore ideas and to speak, write, listen, challenge, and learn. Of course, different ideas in the university community will often and quite naturally conflict. But it is not the proper role of the university to attempt to shield individuals from ideas and opinions they, or others, find unwelcome, disagreeable, or even deeply offensive. Although the university greatly values civility, concerns about civility and mutual respect can never be used as justification for closing off discussion of ideas, however offensive or disagreeable those ideas may be to some members within the university community.
The freedom to debate and discuss the merits of competing ideas does not mean that members of the university community may say whatever they wish, wherever they wish. Consistent with longstanding practice informed by law, institutions within the System may restrict expression that violates the law, that falsely defames a specific individual, that constitutes a genuine threat or discriminatory harassment, that unjustifiably invades substantial privacy or confidentiality interests, or that is otherwise directly incompatible with the functioning of the university. In addition, the institutions may reasonably regulate the time, place, and manner of expression to ensure that it does not disrupt ordinary activities. But these are narrow exceptions to the general principle of freedom of expression, and it is vitally important that these exceptions never be used in a manner that is inconsistent with each institution’s commitment to a completely free and open discussion of ideas.
These principles carry responsibilities. Academic freedom carries the responsibility for the faithful performance of professional duties and obligations. All members of the university community at each of the institutions in the University of Wisconsin System share in the responsibility for maintaining civility and a climate of mutual respect. Although members of the university community at each institution are free to criticize and contest the views expressed on campus, they may not obstruct or otherwise interfere with the freedom of others, including speakers who are invited to campus, to express views they reject or even loathe. Freedom of expression also carries the obligation to make clear that when speaking on matters of public interest or concern, one is speaking on behalf of oneself, not the institution.
Each institution in the University of Wisconsin System has a solemn responsibility not only to promote lively and fearless exploration, deliberation, and debate of ideas, but also to protect those freedoms when others attempt to restrict them. Exploration, deliberation, and debate may not be suppressed because the ideas put forth are thought by some or even by most members of the university community (or those outside the community) to be offensive, unwise, immoral, or wrong-headed. It is for the members of the university community, not for the institution itself, to make those judgments for themselves, and to act on those judgments not by seeking to suppress exploration of ideas or expression of speech, but by openly and vigorously contesting the ideas that they oppose. Indeed, fostering the ability of members of the university community to engage in such debate and deliberation in an effective and responsible manner is an essential part of each institution’s educational mission.
Accordingly, the University of Wisconsin System Board of Regents expresses its expectation that the principles of academic freedom and freedom of expression will be upheld because today, as previously stated by Regents on September 18, 1894: “Whatever may be the limitations which trammel inquiry elsewhere, we believe the great state University of Wisconsin should ever encourage that continual and fearless sifting and winnowing by which alone the truth can be found.”
Chapters UWS 17 (Student Nonacademic Misconduct Procedures) and UWS 18 (Conduct on University Lands) of the Wisconsin Administrative Code and other relevant Administrative Code provisions, UW System and UW institution policies, and State statutes govern the conduct of students, employees, and visitors on all real property owned or leased by, or otherwise under the control of the Board of Regents. These Administrative Code provisions, statutes and policies provide UW institutions with authority to address disruptive behavior by students, employees, and visitors.
Chapter UWS 17.09 describes misconduct that may subject a student to discipline, including but not limited to: disruption of university-authorized activities; dangerous conduct; unauthorized use of or damage to property; violation of criminal law; serious and repeated violations of municipal law; violation of university rules; and violation of Chapter UWS 18. Chapter UWS 17.10(1) contains a range of disciplinary sanctions for students under the jurisdiction of the institution who engage in violent or other disorderly conduct that materially and substantially disrupts the free expression of others. Chapter UWS 18 describes misconduct that may subject a student or an employee to discipline, and that may subject students, employees, and campus visitors to municipal fines or criminal sanctions, including but not limited to Chapter UWS 18.10 (offenses against public safety), Chapter UWS 18.07 (use of campus facilities), and Chapter UWS 18.11 (offenses against public peace and order). Chapter UWS 18.13describes forfeiture penalties for violation of certain sections of Chapter UWS 18.
Students charged with misconduct by the University shall be provided the procedural protections in Chapter UWS 17 and parallel UW institution policies. Those protections include, but are not limited to: the right to a written report detailing the alleged misconduct, describing all information available to the university regarding the alleged misconduct, and specifying the sanction sought; the right to a hearing before an impartial hearing examiner or hearing committee; the right to question adverse witnesses; the right to present information and witnesses; the right to be heard; the right to be accompanied by an advisor who may be an attorney; and the right to an appeal.
A formal investigation and disciplinary hearing is required the second time a formal complaint alleges a student has engaged in violent or other disorderly misconduct that materially and substantially disrupted the free expression of others. Any student who has twice been found responsible for misconduct that materially and substantially disrupted the free expression of others at any time during the student’s enrollment shall be suspended for a minimum of one semester. Any student who has thrice been found responsible for misconduct that materially and substantially disrupted the free expression of others at any time during the student’s enrollment shall be expelled. This paragraph shall be effective upon amendment of Chapter UWS 17 of the Wisconsin Administrative Code under Chapter 227 of the Wisconsin Statutes to include a parallel provision. The report regarding repeat violators described in Section 5 of this policy will not be required after the effective date of the amendment to Chapter UWS 17.
Employees charged with misconduct described in Chapter UWS 18 and UW institution policies governing employee conduct shall be provided the procedural protections in applicable Wisconsin Administrative Code sections and UW institution policies.
Students and employees have the freedom to discuss any problem that presents itself, as the First Amendment of the U.S. Constitution and Article I of the Wisconsin Constitution permit. Students and employees shall be permitted to assemble and engage in spontaneous expressive activity as long as such activity does not materially and substantially disrupt the functioning of an institution.
Protests and demonstrations that materially and substantially disrupt the rights of others to engage in or listen to expressive activity shall not be permitted and shall be subject to sanction. This policy shall not prohibit administrators, faculty, or other instructors from maintaining order. Access to UW institutions for purposes of free speech and expression shall occur within the limits of reasonable viewpoint-neutral and content-neutral restrictions on time, place, and manner of expression and the provisions of Chapter UWS 21(Use of University Facilities) of the Wisconsin Administrative Code.
UW institutions may restrict expressive activity not protected by the First Amendment of the U.S. Constitution or Article I of the Wisconsin Constitution, including any of the following:
Nothing in this policy shall be construed to prevent institutions from regulating speech or activity as allowed by law.
Annual Report: The Wisconsin Constitution recognizes in Article I, Section 3, that “Every person may freely speak, write, and publish his sentiments on all subjects, being responsible for the abuse of that right,” and in Article I, Section 4, that the “[R]ight of the people peaceably to assemble, to consult for the common good, and to petition the government, or any department thereof, shall never be abridged.” The First Amendment to the U.S. Constitution provides parallel protection for these rights. Upholding the constitutional rights of persons who have differing viewpoints can be challenging within the academy and elsewhere.
The UW System shall report annually to the Board of Regents regarding the efforts of its institutions to uphold the principles expressed in this policy and to fulfill the Board’s Commitment to Academic Freedom and Freedom of Expression. The UW System’s report shall describe any affirmative steps its institutions have taken in furtherance of the Board’s Commitment, as well as any material barriers to these freedoms within the System and steps being taken to remove those barriers. The report also shall describe any formal complaints of violations of these freedoms during the reporting period and the administrative response to those complaints, including any disciplinary proceedings involving students or employees. The report shall comply with all federal and state law privacy protections for students and employees.
Report Regarding Repeat Violators: Until the proposed Chapter 227 rulemaking described in section 2 of this policy is completed, if a UW institution does not suspend or expel a student who has been found responsible through the student disciplinary process on two or more occasions of materially and substantially disrupting the expressive rights of others at any time during the student’s enrollment, the UW institution’s chancellor shall report to the Board of Regents regarding the disciplinary process and decision. The report shall comply with all federal and state law privacy protections for students.
Each UW institution shall not take action, as an institution, in such a way as to require students or employees to express a particular view on a public policy issue.
Each UW institution shall include in orientation for freshman and transfer students information regarding freedom of expression consistent with this policy.
Each UW institution annually shall provide notice to all enrolled students and employees informing them of this policy.
This policy supersedes and nullifies any provisions in the policies of a UW institution that improperly restrict speech at that institution and are, therefore, inconsistent with the policy. Each UW institution shall remove or revise any such provisions in its policies to ensure compatibility with this Board policy.
Related Documents
¹ Sources: Richard Ely Trial Committee Final Report, September 18, 1894, University of Wisconsin Board of Regents; Report of the Committee on Freedom of Expression at the University of Chicago; Johns Hopkins University Statement on Academic Freedom; Princeton University Statement on Freedom of Expression; Purdue University Commitment to Freedom of Expression
Res. 10600, adopted 12/15/2015; Res. 10906, adopted 07/07/2017; Res. 10952, adopted 10/06/2017, created Regent Policy Document 4-21.
Last review: 09/23/2022
Scheduled Review for Student Handbook: 07/01/2023
Policy Responsibility Information | |
---|---|
Division | Student Affairs |
Department | Dean of Students |
Contact Information | (262) 472-1533 |
Original Issuance Date | December 2015 |
Effective Date | December 2015 |
Revised Date | September 2022 |
ALCOHOL AND OTHER DRUG USE POLICY
Congress has enacted the Drug-Free Workplace Act of 1988 which requires the University, as the recipient of federal grants and contracts, to establish and maintain policies designed to create a drug-free workplace. This policy is to comply with these requirements.
For review of our full, policy, click here: Alcohol and Other Drug Use
Regent Policy Document(s):
(Department) and Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
Alcohol Policy at UW-Whitewater
The alcohol policies on campus have been summarized and collected on this site to make it easier for individuals to familiarize themselves with the rules and guidelines that affect the greatest number of situations.
This list is not exhaustive. Updates or modifications may take place from time to time. For the most up-to-date information, be sure to follow the links back to the current websites of the responsible divisions.
Click on any of the links to view the respective alcohol policies and laws.
University Housing
University Events
Disciplinary Procedures
Tailgating Policy for UWW Athletics
Student Athletic Policy
All City of Whitewater and State of Wisconsin laws regarding alcohol are fully enforceable on campus. In addition, the City of Whitewater has ordinances that are enforceable on city property. Students should be aware of the applicable laws, which include the following:
Alcohol_Drug Statement of Understanding Revised July 2022
Last review: 08/25/2022
Next scheduled review: 07/01/2023 | Dean of Students
Student Affairs
Dean of Students Office
05/05/2021
Amnesty Through Responsible Action is part of University of Wisconsin-Whitewater’s comprehensive environmental approach to address high-risk behaviors. Because the health and safety of the members of the UW-Whitewater community is of primary concern, we want to remove the perceived barriers that prevent students from seeking immediate medical attention. This program has been designed for the student who is concerned for the well-being of a fellow student and enables the university to more effectively address the issue of civility and good citizenship with our students.
In cases where individuals are incapacitated due to alcohol and/or other drugs, it is imperative that someone calls for medical assistance. In the interest of student safety, this program serves to remove or reduce punitive consequences faced by students in violation of Non-Academic Misconduct (UWS 17 and/or UWS 18).
Amnesty Through Responsible Action allows the student who required medical assistance to receive medical attention without a violation of UWS 17 and/or UWS 18. It would also provide relief from similar violations for those who assisted the student in need.
These guidelines apply to disciplinary actions related to the personal consumption of alcohol and/or other drugs by the injured student or those providing medical aid or making a report. The guidelines do not operate to provide amnesty for offenses or violations related to alcohol, use or possession of other drugs illegally, or other crimes, and they may not apply to students involved in repeated violations of university alcohol and/or other drug policies.
NOTE: Relief from disciplinary action will not be granted to students who do not seek medical assistance. Students who are confronted by University Staff (e.g. RAs, Hall Directors, University Police) will be addressed under the normal student conduct process and applicable laws.
Amnesty Through Responsible Action is designed to create an environment where all University of Wisconsin-Whitewater students look out for one another. This policy encourages students and student organizations to seek help for students they observe have consumed alcohol or other drugs to levels of extreme intoxication or other medical emergency. Conditions include vomiting, loss of balance, unresponsiveness or other conditions that may require medical intervention.
When a person's life is in danger due to alcohol and/or other drug consumption, University of Wisconsin-Whitewater students are expected to seek immediate assistance, including calling 9-1-1. The purpose of these guidelines is to foster student responsibility and learning, while simultaneously ensuring the safety of our students and community.
"Any person who renders emergency care at the scene of any emergency or accident in good faith shall be immune from civil liability for his or her acts or omissions in rendering such emergency care."
To read Wisconsin's Statute: Wis. Stat 895.48(1)
Wisconsin law prohibits the issuing of citations for alcohol beverages violations to certain underage victims in connection to sexual assault or certain other crimes and prohibits certain disciplinary sanctions if the underage person is a student.
To read Wisconsin's Law: 2018 Wisconsin Act 279
When a person calls on behalf of an individual who requires life-saving emergency evaluation, the caller will not be subject to disciplinary actions from the university IF the following conditions are met:
Future or repeat incidents will be handled on a case by case basis and may be referred to the Dean of Students Office or University Police.
Failure to call for assistance in an alcohol and/or other drug related emergency is a very serious matter and could be considered an “aggravating circumstance” factored into disciplinary action against the student should violations of Non-Academic Misconduct (UWS 17 and/or UWS 18) occurred in relation to the incident.
When a student requires life-saving emergency evaluation and/or treatment at a medical facility for an overdose of alcohol and/or other drugs, the student will be required to meet with a staff member from the Dean of Students Office to discuss the incident and to connect with appropriate resources and support. The student will be required to complete an alcohol and/or other drugs education program through the Dean of Students Office. Any fees associated with the education program will be waived.
In the event of a student in need of life-saving medical evaluation, the Dean of Students Office may contact a Parent/guardian.
When the student’s behavior involves other UWS 17 and/or UWS 18 violations, or the student exhibits a pattern of problematic behavior with alcohol and/or other drugs, they may be subject to additional disciplinary action.
Future or repeat incidents will be handled on a case by case basis and may be referred to the Dean of Students Office or University Police.
Amnesty Through Responsible Action may also apply in the following situations:
Student Organizations: Student organizations should seek immediate medical assistance for their members or guests when any potential life-safety issue is observed, including medical emergencies related to the use of alcohol and/or drugs.
A student organization that seeks immediate assistance from appropriate sources will not be charged with violations of the Student Organization Code of Conduct. The organization may be required to complete educational programming required by the Dean of Students Office.
The organization may be held accountable for other violations of the Code of Conduct related to the incident (e.g. endangering the health or safety of others, etc.).
Student organizations that fail to seek immediate medical assistance for members or guests in need of attention could be charged with violations of the Code of Conduct.
Victims of Crime: In cases where a student has been a victim of sexual assault and/or a violent crime while under the influence of alcohol and/or other drugs, neither the Dean of Students Office, University Housing, nor UW-Whitewater Police Department will pursue disciplinary actions against the student victim (or against a witness) for their improper use of alcohol (e.g., underage drinking) and/or other drugs. A student victim who is under the influence of alcohol and/or other drugs at the time of a sexual assault and/or violent crime is entitled to university and community assistance and encouraged to seek help.
UW-Whitewater is appreciative to UW-Madison for providing resources used to implement this policy
“I am fully supportive of students and student groups actively ensuring the well-being of others by taking responsible steps to seek assistance for individuals who are intoxicated and/or impaired. Our police department looks forward to active participation in this program and City of Whitewater police officers will assess on a case-by-case basis.”
Aaron Michael Raap
Chief of Police
City of Whitewater
April 20, 2021
Bicycle, Skateboard, and Rollerblade Regulations PDF
The University of Wisconsin-Whitewater Police Department provides free bicycle registration to anyone on campus or in the community. This free service is available 24 hours a day by visiting the University Police Department located on the first floor of Goodhue Hall. All bicycles located on campus should be registered. Students may obtain a brochure of bicycle rules and regulations at the time of registration.
Bicycles must be parked at bicycle racks and lockers located throughout campus. Bicycles may not be parked or kept inside buildings, obstruct free passage of vehicles, pedestrians or people entering buildings, on sidewalks, in motor vehicle spaces, chained to trees, handrails, shrubbery or other fixtures per §UWS 18.08(3) of the Wisconsin Administrative Code. (Chapter UWS 18) The University Police will confiscate bicycles found in violation of the above.
To ensure bicycles are not abandoned on campus for long periods of time, “Bicycle Sweep” will be implemented in May of each year. This initiative will notify bicycle users of the annual removal sweep, identify abandoned bicycles and arrange for their removal.
Annual “Bicycle Sweep” to remove abandoned bicycles.
During the first week of May, all UWW students and personnel will be notified of the “Bicycle Sweep” and all bicycles will be marked by University Police staff.
One week after the semester has concluded, all bicycles that have not been moved, and are marked, will be removed from the bicycle racks by University Housing or Facilities Planning and Management staff. A removal list containing the bicycle make, model, serial number and registration number will be provided to the University Police staff for a records check. The bicycles will be stored at University Surplus for six weeks and then disposed of according to University procedure.
Bicycling, skateboarding, and rollerblading is permitted on campus, but NOT in certain locations. The performance of various “trick riding”, airborne maneuvers (known as aerobatic riding), or stunts is prohibited when and where those actions may result in injury to any person or cause damage to property. (UWW Skating & Bicycling Policy)
For more information, contact University Police Department at 262-472-4660.
Regent Policy Document(s):
Student Activities and Involvement and Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
All fundraising activities for Student Organizations and Student Committees, including raffles, must be approved prior to occurrence, by UC-Student Activities & Involvement Information on the University policy for campus sales and fundraising may be obtained from Student Activities & Involvement at (262) 472-6217 or at uww.edu/connect
Last review: 09/02/2022
Next scheduled review: 07/01/2023 | Dean of Students
Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
Chapter UWS 21 Use of University Facilities
UWS 21.01 Declaration of policy. It is the policy of the Board of Regents that the facilities of the university are to be used primarily for purposes of fulfilling the university's missions of teaching, research and public service. University facilities are not available for unrestricted use for other purposes. In order to preserve and enhance the primary functions of university facilities, the Board of Regents adopts this chapter to govern the use of university facilities. History: Cr. Register, December, 1986, No. 372, eff. 1-1-87; 2015 Wis. Act 330 a. 20: am. Register April 2016 No. 724, eff. 5-1-16.
For full review of this policy, please reference: Chapter UWS 21: Use of University Facilities
Last review: 11/15/2022
Scheduled Review for Student Handbook: 07/01/2023
Policy Responsibility Information | |
---|---|
Division | Student Affairs |
Department | Dean of Students |
Contact Information | (262) 472-1533 |
Original Issuance Date | Historical information unavailable |
Effective Date | Historical information unavailable |
Revised Date | Unavailable |
Computers and Computer Based Information Access PDF
UW-Whitewater encourages faculty, staff and students to use university computer equipment and software in their educational pursuits and responsibilities. However, misuse of computer equipment, software, or information accessible through the UW-Whitewater website and network is subject to Chapter 293, Laws of 1981, 943.70, Computer Crimes. Computing & Network usage policies and guidelines of UW-Whitewater are available for review on the university web page (see: http://www.uww.edu/icit/governance/policies-agreements).
The University of Wisconsin-Whitewater Network is a shared resource; therefore access to networks and computer systems owned or operated by UW-Whitewater requires certain user responsibilities and obligations and is subject to the University policies and local, state, and federal laws. Appropriate use should always be legal and ethical, reflect academic honesty, show consideration and restraint in the consumption of shared resources, respect intellectual property, rights to privacy and to freedom from intimidation and harassment. All UW-Whitewater students, staff, and faculty can obtain access to computer resources through an individual account (Net-ID). Having an account is a privilege, in exchange for which you must agree to certain responsibilities:
The following actions are considered unacceptable and participation in them may result in disciplinary actions and the loss of your account and privileges:
Logging onto your UW-Whitewater account on the network constitutes agreement to the above guidelines and policies and standards listed below. As a user, you are accountable for your actions when accessing network services.
Please see Regent Policy Document 14-8, Consensual Relationships Policy, also included below:
This policy describes the Board of Regents’ expectations with respect to consensual romantic or sexual relationships where a power differential exists. This policy covers all UW System employees, students, and affiliated individuals.
The purpose of this policy is to ensure that the employment and academic environment is free from real or perceived conflicts of interest when UW employees, students, and affiliated individuals, in positions of unequal power, are involved in consensual romantic or sexual relationships.
It is the policy of the University of Wisconsin System Board of Regents that consensual relationships that might be appropriate in other circumstances are not appropriate when they occur between (1) an employee of the university and a student over whom the employee has or potentially will have supervisory, advisory, evaluative, or other authority or influence, or (2) an employee of the university and another employee over whom the employee has or potentially will have supervisory, advisory, evaluative, or other authority or influence. Even where negative consequences to the participants do not result, such relationships create an environment charged with potential or perceived conflicts of interest and possible use of academic or supervisory leverage to maintain or promote the relationship. Romantic or sexual relationships that the parties may view as consensual may still raise questions of favoritism, as well as of an exploitative abuse of trust and power.
The following two types of consensual relationships are addressed in this policy: (1) employee with a student; and (2) employee with another employee.
It is a violation of this policy for an instructor to commence a consensual relationship with a student currently under their instruction, and may result in disciplinary action against that employee. If an instructor or other employee fails to meet the requirements for disclosing the relationship with a student or another employee, or fails to cooperate in the actions described above, such a failure constitutes a violation of this policy and may result in disciplinary action taken against that employee. If the employee is also a student, it may also result in disciplinary actions under Chapter UWS 14 and/or 17, Wis. Admin. Code.
To report potential violations of this policy, individuals should contact either the Director of Human Resources or the Title IX Coordinator.
Retaliation against persons who report concerns about potential violations of this policy is prohibited.
Each UW institution shall publish this policy in a location accessible to faculty, staff, students, and the public.
Each institution shall educate faculty, staff, and students on the requirements of the policy.
Each chancellor or his or her designee shall be responsible for implementing institutional procedures consistent with this policy.
UPS Operational Policy GEN 8, “Consensual Relationships”
UPS Operational Policy GEN 28, “Sexual Misconduct”
R PD 14-2, “Sexual Violence and Sexual Harassment”
RPD 14-6, “Discrimination, Harassment, and Retaliation”
History: Res. 5867, adopted 07/12/1991, created Regent Policy Document 91-8; subsequently renumbered 14-8; Res. 10787, adopted 12/08/2016, amended Regent Policy Document 14-8.
DISCRIMINATION, HARASSMENT AND RETALIATION POLICY
The University of Wisconsin-Whitewater strives to foster an environment of respect for all members of the university community free from discrimination and harassment. Incidents of discriminatory conduct are detrimental to the individuals directly involved and diminish the university community. UW-Whitewater is committed to the elimination of discrimination and discriminatory harassment toward anyone in the UW-Whitewater community. In accordance with federal and state laws and University of Wisconsin System policy, this policy outlines expectations of conduct and procedures applicable to students, employees, and guests of UW-Whitewater.
SCOPE
This policy applies to all areas of UW-Whitewater programs, activities, employment practices and operations, including the conduct of all students and employees that arises out of their employment, educational or academic status, as well as to the conduct of all guests, visitors, vendors, contractors, subcontractors and others who do business with UW-Whitewater.
BACKGROUND
Regent Policy Document 14-6 states that institutions shall have, “1) policies and procedures consistent with this Board policy for the prevention and prohibition of discrimination, harassment and retaliation against students or employees; and 2) procedures in place to ensure prompt and corrective action whenever discrimination, harassment or retaliation may occur.” “Each institution shall develop a process to notify prospective and current students, student organizations, job applicants and employees of its institutional policies and procedures regarding discrimination, discriminatory harassment, and retaliation.” Please see Procedures section below.
DEFINITIONS
Discrimination: Conduct that adversely affects any aspect of an individual’s employment, education, or participation in UW-Whitewater’s activities or programs or has the effect of denying equal privileges or treatment to an individual on the basis of that individual’s protected status or another category as defined in this policy.
Discriminatory Harassment: A form of discrimination consisting of unwelcome verbal, written, graphic or physical conduct that: 1. Is directed at an individual or group of individuals on the basis of the individual or group of individuals' actual or perceived protected status, or affiliation or association with person(s) within a protected status (as defined above): and 2. Is sufficiently severe or pervasive so as to interfere with an individual’s employment, education or academic environment or participation in institution programs or activities and creates a working, learning, or living environment that a reasonable person would find intimidating, offensive or hostile. To constitute prohibited harassment, the conduct must be both objectively and subjectively harassing in nature. Harassment may include but is not limited to verbal or physical assaults, threats, slurs or derogatory or offensive comments that meet the definition set forth in this policy. Harassment does not have to be targeted at a particular individual in order to create a harassing environment, nor must the conduct result in a tangible injury to be considered a violation of this policy. Whether the alleged conduct constitutes prohibited harassment depends on the totality of the particular circumstances, including the nature, frequency, and duration of the conduct in question, the location and context in which it occurs, and the status of the individuals involved.
Retaliation: Adverse action taken against an individual in response to, motivated by or in connection with an individual’s complaint of discrimination or discriminatory harassment, participation in an investigation of such complaint and/or opposition to discrimination or discriminatory harassment in the educational or workplace setting
Sexual Harassment: Conduct on the basis of sex that satisfies one or more of the following:
POLICY STATEMENT
It is the policy of UW-Whitewater to maintain an academic and work environment free from discrimination, discriminatory harassment, and retaliation for all students, employees and guests.
UW-Whitewater will not tolerate discrimination or harassment by or toward students, employees, and guests on the basis of sex, race, religion, color, creed, disability, sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, pregnancy, political affiliation, arrest or conviction record, veteran’s status, or any other prohibited basis defined by federal or state law or UW System policy.
Retaliation toward an individual for filing a complaint of discrimination or discriminatory harassment, participation in an investigation of such complaint and/or opposition to discrimination or discriminatory harassment in the educational or workplace setting is also a form of harassment and is therefore prohibited.
Use of institution technology (computers, e-mail systems, voice mail system, and webpages) for the purposes of discrimination, discriminatory harassment, or retaliation is also prohibited. Such behaviors will not be tolerated and will be handled in accordance to the procedures outlined in this policy.
Any person who believes they have been subjected to this type of prohibited activity should immediately report it to the appropriate institution officials or offices as listed in “Procedures” section below. Students who file a complaint under this policy have the right to appeal of the chancellor’s or dean’s decision to the Board of Regents, as permitted under Wisconsin Statute §36.12(2)(b).
The following protections shall apply to this policy in regard to an individual’s protected status:
Students - No student may be denied admission to, participation in or the benefits of, or be discriminated against in any service, program, course or facility of UW-Whitewater because of the student's race, color, creed, religion, age, sexisms, sexual orientation, gender identity or expression, national origin, ancestry, disability, pregnancy, marital or parental status, military service, veteran status, or any other category protected by law, including physical condition or developmental disability as defined in Wisconsin Statute §51.01(5).
Employees - No employee or prospective employee may be discriminated against on the basis of race, color, creed, religion, age, sexisms, sexual orientation, gender identity or expression, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest or conviction record, military service, veteran status, use or non-use of lawful products off university premises during nonworking hours, declining to attend a meeting or participate in any communication about religious matters or political matter, or any other category protected by law.
PROCEDURES
Procedures for Reporting Discrimination or Harassment:
Any member of the university community who has been either a target of or a witness to discrimination or harassment has a right to take action either by confronting those involved directly or by reporting the incident to a university official (as described under "1. Complaint Intake"). While every effort will be made to respect both the confidentiality and the wishes of the complainant, university officials have an ethical and legal obligation to take action to prevent and stop illegal harassment or discrimination and may therefore be compelled to take some action, even if the complainant is unsure of what action is desired. Incidents reported to university officials will be handled in a manner that protects the privacy and due process rights of everyone involved. Specific incidents of alleged discrimination or discriminatory harassment will be reviewed on a case-by-case basis in accordance with the procedures outlined below. Due consideration will be given to the protection of individual First Amendment rights to freedom of speech, expression, and academic freedom.
The following procedures have been established to provide a framework for handling such concerns.
Complaint Intake
Informal Resolution
Formal Procedures
The Appellate Administrator has 30 days from date of receipt of an appeal to respond and shall sustain the decision unless the Appellate Administrator finds any of the following:
RESPONSIBILITIES
Position/Office: Title IX Coordinator, Dean of Students / Office of Dean of Students, Chief Human Resources Officer / Human Resources Department / University Police, Chief of Police Responsibilities: The above-mentioned positions and offices have the responsibility to maintain and consistently manage the implementation of this policy.
CONTACTS
Those designated to recieve questions and feedback on the policy
Subject |
Contact |
Phone |
Fax/Email |
Chief Human Resources Officer |
Connie Putland |
262.472.1024 |
putlandc@uww.edu |
Dean of Students |
Elizabeth Watson |
262.472.1533 |
watsone@uww.edu |
Title IX Coordinator |
Vicki Schreiber |
262.472.1024 |
schreibv@uww.edu |
Chief of University Police |
Matthew Kiederlen |
262.472.4660 |
kiederlm@uww.edu |
Updated 01.13.2023
Administrative Affairs and Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
Students should be familiar with procedures to follow during emergency evacuations from buildings. This is particularly critical for students with disabilities who may need assistance in existing buildings. Any student needing assistance should please contact their Residence Life staff and instructors during the first week of each semester. For details, see emergency.uww.edu
Employees and family members can sign up to receive emergency text messages through this application. (Students are automatically signed up to receive emergency text messages and can add/verify their phone number in WINS.)
For information regarding Evacuations for Individuals with Disabilities
For additional information regarding emergency procedures
Last review: 09/02/2022
Scheduled Review for Student Handbook: 07/01/2023
Policy Responsibility Information | |
---|---|
Division | Administrative Affairs |
Department | UW-Whitewater Police |
Contact Information | (262) 472-5746 |
Original Issuance Date | 08/20/2021 |
Effective Date | Historical information available on the webpages listed above |
The University of Wisconsin-Whitewater (UWW) is committed to maintaining a learning and working environment that is free of sexual misconduct. Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. §§ 1681 et seq., and its implementing regulations, 34 C.F.R. Part 106, prohibit discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance. Sexual misconduct includes sexual harassment, sexual violence, sex-based misconduct, relationship violence, discrimination based on pregnancy, and the failure to provide equal opportunities in employment, admissions, or any educational programs or activities.
Title IX Sexual Misconduct and Non-Title IX Sexual Misconduct
The current rule treats all allegations of sexual misconduct the same. The new federal regulations narrow the scope of conduct to which Title IX protections apply. However, the federal regulations specify that schools are not prohibited from addressing a broader scope of conduct under institutional codes of conduct. Under the new rule, allegations of sexual misconduct that do not fall within the scope of Title IX will continue to be addressed using student and employee conduct codes. Inquiries or complains may be addressed to Vicki Schreiber, Title IX Coordinator, 800 W. Main, Hyer Hall 330, UW-Whitewater 262-472-2143 titleix@uww.edu or through the Dean of Students Office.
In accordance with Title IX regulations, the University has designated Vicki Schreiber as the University's Title IX Coordinator. She is charged with monitoring compliance with these regulations. Questions regarding Title IX, as well as concerns and complaints of non-compliance, may be directed to her. She is responsible for receiving employees' complaints of sexual harassment, including sexual assault, sexual violence or other sexual misconduct, against other employees. The Dean of Students office is responsible for receiving student complaints of sexual harassment, including sexual assault, sexual violence or other sexual misconduct, against other University students.
Contact Information
Vicki Schreiber, Ph.D.
Title IX Coordinator
800 W. Main, Hyer Hall 330
UW-Whitewater
262-472-2143
titleix@uww.edu
Dean of Students Office
Anderson 2130
(262) 472-1533
Fax: (262) 472-1275
deanofstudents@uww.edu
Definitions
The current rule defines sexual misconduct, such as sexual harassment and sexual assault, under the corresponding statutory definitions in the Wisconsin Statutes. The new federal regulations require adoption of definitions for sexual assault, dating violence, domestic violence, and stalking from the federal Clery and Violence Against Women Acts and adds a definition of “sexual exploitation” to the list of sexual misconduct.
Additionally, the new federal regulations define sexual harassment for Title IX purposes to include quid pro quo and “unwelcome conduct that a reasonable person would determine is so severe, pervasive, and objectionably offensive.”
The current rule allows the University of Wisconsin - Whitewater to address allegations of sexual misconduct when the conduct occurs on university property, at university-sponsored events, or the conduct affects a substantial university interest. The new federal regulations narrow that definition to the following elements: (1) the school has actual knowledge of sexual harassment; (2) that occurred within the school’s education program or activity; (3) against a person in the United States. The regulations go on to define “education program or activity” to include situations over which the school exercised substantial control as well as buildings owned or controlled by student organizations officially recognized by a university, such as many fraternity and sorority houses.
The University reserves the right to:
There will not be changes implemented in this policy without discussion and endorsement by the Event Review Committee. The current approved version of the policy will always be available at the following web address: https://uww.edu/policies .
Safety Support Requirements of all events will be established by the use of a rubric. The categories of the rubric are, but not limited to:
Once the rubric is completed, support requirements and expectations will be established by the University Police Event Coordinator.
General Safety Event Requirement may include:
The Event Fund exists in order to reduce the costs for recognized student organizations to sponsor events on campus. The Event Fund is established with funding annually provided by the following offices: Chancellor’s Office, Office of the Vice Chancellor for Administrative Affairs, Office of the Vice Chancellor for Student Affairs, University Center, and UC-Student Activities & Involvement.
UWW Police Services will not charge event sponsors for the cost of Campus Service Officers when they are the only support staff required. Event sponsors are expected to pay for the Campus Service Officers and University Police Officers assigned. In addition, recognized Student Organizations are eligible to receive up to $300 per event from the Student Event Fund to offset the cost of staffing. In all cases, additional charges may be incurred (additional security, equipment, etc.) when alcohol is served at an event.
Event Fee Payment: Post event an itemized bill will be provided to the Sponsor and the remaining balance, if there is one, will be due 14 day post event. University sanctions may be placed on groups not fulfilling financial responsibilities associated with events. Departments will need to supply an org code and a chargeback will be initiated by University Police.
Event Cancellation – Severe or Hazardous Weather: When weather conditions make it dangerous for guests or event workers to travel to and from the event a sponsor may decide to cancel an event. Cancellations must be made in consultation with the University Police Event Coordinator and the Building Supervisor, or their designees. In these cases, if a recognized student organization is sponsoring the event, they will not be charged for the cost of the Campus Service Officers or University Police Services (monies in the Student Event Fund will be used to pay for staffing costs incurred by University Police Services). If a University Department is sponsoring the event in question, the department will be charged for the staffing costs incurred by the University Police Services.
Complete exemptions will rarely be given but reductions of required safety measures are possible.
Sponsors who believe their event is not included in the scope of this policy must email police@uww.edu to request a policy waiver. Waivers are granted, in consultation with Building Supervisor of where the event will take place, by the Chief of University Police or their designee. For full consideration, waiver requests and completed paperwork must be received 21 days in advance of the event.
Exemptions by Department Departments may annually earn exemption from this process by providing documentation of proof that the following training has been provided to those students/staff that manage the events being forwarded to the Chief of Police or their designee by completing a Departmental Event Exception form 21 days prior to any events being held:
Summer camp and conference event planners should submit event plans to University Police a minimum of 25 days prior to camps or conferences arriving to campus in order to be considered exempt.
An Event Advisory Committee, chaired by the University Center Executive Director or their designee, will meet each November, or more often if necessary, to review the Events Policy. Changes to the process or policy cannot be made without both Committee and Administrative approvals. If changes are needed to the Event Policy, the chair will call a meeting to discuss the proposed changes and ramifications on stakeholders.
The Committee will consist of:
Law:
Regent Policy Document(s):
UWW Police Department and Dean of Students office
Any individual who observes a violator's refusal to adhere to this policy and UWS 18.08 should report the violator to the University Police. This policy may be enforced through citations issued by the UW-Whitewater Police Department, as applicable, through non-academic misconduct sanctions with respect to students, through cancellation of contracts such as housing contracts with students, and/or through appropriate disciplinary processes applying to employees.
This policy applies to all UW-Whitewater students, faculty, staff, and guests
This Policy defines restrictions for firearms and dangerous weapons on UW-Whitewater property and in connection with UW-Whitewater activities.
The Wisconsin Administrative Code at UWS 18.10(3) prohibits a person from carrying, possessing, or using any dangerous weapon on university lands or in university buildings or facilities, unless it is for law enforcement purposes or the person receives written approval of the Chancellor. Chapter 18 permits police to confiscate and remove dangerous weapons from university lands.
On July 8, 2011, Governor Scott Walker signed 2011 Wisconsin Act 35 into law. Effective November 1, 2011, it is lawful in the State of Wisconsin for licensed individuals to be armed with a concealed weapon, or to carry particular weapons in an open or concealed manner, as long as there is no indication of a criminal or malicious intent. This law provides certain exemptions for schools and universities, however, which are implemented further in this policy.
UW-Whitewater is committed to maintaining a safe campus environment and to ensuring that it acts to the extent possible to shield its students and employees from harm, including from firearms and other dangerous weapons on university property and in connection with university activities and events.
Individuals are prohibited from carrying firearms and dangerous weapons into buildings or portions of buildings that are owned, occupied, or controlled by UW-Whitewater. UW- Whitewater shall place signs in prominent places near all of the entrances to UW- Whitewater buildings notifying the UW-Whitewater community and visitors of this ban. This ban on firearms and dangerous weapons inside UW-Whitewater buildings applies equally to Licensees.
Employees of UW-Whitewater, including student employees, are prohibited from carrying firearms or other dangerous weapons while engaged in any employment activity on behalf of UW-Whitewater, whether on or off campus.
This ban does not apply to firearms or other dangerous weapons carried solely in the employee’s own motor vehicle.
No individual may possess firearms or any other dangerous weapons in the residence halls.
No individual may possess firearms or any other dangerous weapons in UW-Whitewater owned or operated vehicles. UW-Whitewater may place signs in prominent places in UW- Whitewater vehicles as appropriate notifying the campus community of this ban.
No individual may possess firearms or any other dangerous weapons at UW-Whitewater special events (see definition above), except in vehicles driven or parked in a parking facility in connection with the event. UW-Whitewater shall place signs in prominent places at UW-Whitewater events notifying the campus community of this ban.
The above bans on firearms and dangerous weapons do not apply to sworn law enforcement personnel. In addition, from time to time, the Chancellor or Chancellor’s designee may grant exemptions under unique, limited circumstances (e.g., if an unloaded firearm is required as part of an artistic performance or if a firearm or weapon is required in a laboratory by a research project). Persons seeking such an exemption should first consult with the UW-Whitewater Police Chief, who shall refer the request for an exemption along with the Chief’s recommendation to the Chancellor or Chancellor’s designee. Such an exemption must be obtained from the Chancellor or Chancellor’s designee in writing, in advance.
Q1: What is the difference between firearms, guns, dangerous weapons, and concealed carry weapons?
“Firearm” is defined as a weapon that acts by force of gunpowder. “Gun” is the same as firearm.
“Dangerous weapon” is defined as any firearm, whether loaded or unloaded; any device designed as a weapon and capable of producing death or great bodily harm; any ligature or other instrumentality used on the throat, neck, nose or mouth of another person to impede, partially or completely, breathing or circulation of blood; any electric weapon; or any other device or instrumentality which, in the manner it is used or intended to be used, is calculated or likely to produce death or great bodily harm.
“Concealed Carry Weapons” or “CCWs” are those weapons that a Licensee may carry in a concealed fashion, except as prohibited in certain locations. CCWs are: a handgun, electric weapon, a knife other than a switchblade knife, or a billy club. UW-Whitewater use of different terms in the UW-Whitewater Policy on Firearms and Dangerous Weapons is intentional.
Q2: Who is a concealed carry licensee or “Licensee”?
A “Licensee” is an individual holding a valid license to carry a concealed carry weapon issued in Wisconsin, or an individual who is not a resident of Wisconsin, who is 21 years or over and who holds a valid license to carry a concealed carry weapon in another state.
Q3: What weapons are Licensee’s permitted to carry?
A handgun, electric weapon, a knife other than a switchblade knife, or a billy club.
Q4: Where are firearms (guns) prohibited?
Firearms are prohibited in UW-Whitewater buildings, or portions of buildings owned, occupied, or controlled by UW-Whitewater, including residence halls, and at special events (see Q11 below). Firearms are also prohibited outside of UW-Whitewater buildings on all UW-Whitewater grounds, except for a handgun carried in a concealed manner by a Licensee, and except in personal vehicles. All employees, including those who are Licensees, are barred from carrying firearms while in the course of performing duties for UW-Whitewater, on or off campus, except in personal vehicles.
Q5: Where are dangerous weapons prohibited?
Dangerous weapons are prohibited in UW-Whitewater buildings, or portions of buildings owned, occupied, or controlled by UW-Whitewater, including residence halls, and at special events (see response to Q11 below). Dangerous weapons are also prohibited outside UW-Whitewater buildings on UW-Whitewater grounds, except for CCWs that are carried in a concealed manner by a Licensee, and except in personal vehicles. All employees, including those who are Licensees, are barred from carrying dangerous weapons while in the course of performing duties for UW-Whitewater, on or off campus, except in personal vehicles.
Q6: Can students bring firearms or dangerous weapons to class?
No, as long as the class is held in a building owned, occupied, or controlled by UW-Whitewater.
Q7: Can instructors or faculty bring firearms or dangerous weapons to class?
No. UW-Whitewater employees are subject to the same bans on firearms and dangerous weapons that apply to all other individuals in UW-Whitewater buildings. In addition, employees are barred from carrying firearms and dangerous weapons while in the course of performing duties for UW-Whitewater, on or off campus, except that any individual may store firearms or dangerous weapons in their personal vehicles.
Q8: Can student residents or visitors or employees bring firearms or dangerous weapons into the residence halls?
No. Student residents, visitors, and employees may not bring firearms or dangerous weapons into residence halls that are owned, occupied, or controlled by UW-Whitewater; violations can result in contract terminations or other discipline.
Q9: Can employees or students have firearms or dangerous weapons in their personal vehicles?
Under Wisconsin law, UW-Whitewater does not ban firearms or dangerous weapons in personal vehicles.
Q10: Can employees, students, or visitors possess firearms or dangerous weapons in UW-Whitewater owned or operated vehicles?
No. Employees, students and visitors may not possess firearms or dangerous weapons in any UW-Whitewater owned or operated vehicle.
Q11: Can employees, students, or visitors bring firearms or dangerous weapons to UW- Whitewater special events?
No, except in vehicles driven or parked in a parking facility. A “special event” is an event that is open to the public, indoor or outdoor, is for a duration of not more than 3 weeks, and either has designated entrances to or from the event that are locked when the event is closed or requires an admission.
Q12: If I need to bring a firearm or dangerous weapon into a campus building for a specific UW-Whitewater purpose (e.g. a theatre event involving use of an unloaded weapon, or a research project), can I get special permission to do so?
Special requests should be directed to the UW-Whitewater Police Chief, who will forward the request along with his or her recommendation to the Chancellor or Chancellor’s designee. Such permission must be obtained from the Chancellor or Chancellor’s designee in writing and in advance.
Q13: Do the prohibitions apply to law enforcement?
No. Sworn law enforcement officers, including UW-Whitewater police officers, are exempt from the prohibitions.
Q14: Can I get special permission to bring a firearm or dangerous weapon to UW- Whitewater if I am licensed and have had appropriate training?
No. Exceptions will not be made on this basis.
Q15: Will signs be posted explaining the prohibitions?
Yes. Prior to the effective date of the new law, UW-Whitewater will post conspicuously post signs stating the prohibitions at the entrances to all UW-Whitewater buildings.
Q16: Are stun guns or Tasers permitted on campus?
Stun guns and Tasers are both electric weapons that are considered to be within the definition of “dangerous weapons.” They thus are prohibited in UW-Whitewater buildings, or portions of buildings owned, occupied, or controlled by UW-Whitewater, including residence halls, and at special events (see response to Q11 above). They also are prohibited outside UW-Whitewater buildings on UW-Whitewater grounds except when carried in a concealed manner by a Licensee, and except in personal vehicles. All employees, including those who are Licensees, are barred from carrying stun guns and Tasers while in the course of performing duties for UW-Whitewater, on or off campus, except in personal vehicles. Law enforcement is not subject to the prohibitions on electric weapons.
Q17: Is pepper spray permitted on campus?
Pepper spray that is lawful in Wisconsin is not considered to be a dangerous weapon. As long as it is not misused, it may be carried on campus by employees, students, and visitors. For more information about lawful pepper spray in Wisconsin, see the information published by Wisconsin’s Bureau of Consumer Protection at: http://ww2.wisconsin.gov/san/agency/upload/doa/consumer/pepsp157.pdf.
UW-Whitewater Policy on Carrying Weapons or Firearms
Office of the Vice Chancellor for Administrative Affairs
https://www.uww.edu/policies/policy-on-carrying-weapons-or-firearms
Alcohol, Drugs and Weapons
UW-Whitewater Campus Police
https://www.uww.edu/adminaffairs/police/parents-visitors#alcohol-drugs-tobacco-and-weapons
Firearms and Weapons
UW-Whitewater University Housing
https://www.uww.edu/housing/policies#firearms
For more information related to the Firearms and Dangerous Weapon Policy please contact UW-
Whitewater Chief of Police at 262-472-4660.
Concealed Carry Weapon or CCW is a weapon that a Licensee may carry in a concealed fashion, except as prohibited in certain locations as detailed in this policy. CCWs are: a handgun, electric weapon, a knife other than a switchblade knife, or a billy club. (Wis.Stat. 175.60(1)(j))
Dangerous Weapon means any firearm, whether loaded or unloaded; any device designed as a weapon and capable of producing death or great bodily harm; any ligature or other instrumentality used on the throat, neck, nose or mouth of another person to impede, partially or completely, breathing or circulation of blood; any electric weapon as defined in Wis. Stat. 941.295(1c)(a); or any other device or instrumentality which, in the manner it is used or intended to be used, is calculated or likely to produce death or great bodily harm. (Wis. Stat. 939.22(10))
Firearm means a weapon that acts by force of gunpowder. (Wis. Stat. 167.31(1)(c))
Licensee means an individual holding a valid license to carry a concealed carry weapon or CCW issued in Wisconsin, or an individual who is not a resident of Wisconsin, who is 21 years or over and who holds a valid license to carry a concealed weapon in another state. (Wis. Stat. 175.60(1))
School means a public school, parochial or private school, or tribal school, as defined in Wis. Stat. 115.001(15m), which provides an educational program for one or more grades between grades 1 and 12 which is commonly known as an elementary school, middle school, junior high school, senior high school, or high school. (Wis. Stat. 948.605(1)(b), 948.61(1)(b)
Special event means an event that is open to the public, indoor or outdoor, is for a duration of not more than 3 weeks, and either has designated entrances to or from the event that are locked when the event is closed or requires an admission. (Wis. Stat. 943.13(1e)(h))An annual report by the University, the ASFR informs the University community about important procedures, policies, and crime prevention programs, including crime statistics for the previous three years for reported Clery crimes that occurred on campus property, non-campus property, or public property of the University (see definitions below). The ASFR is available online and can be printed out, or a printed copy may be obtained in person from the University Police Department.
Last review: 08/15/2022
Scheduled Review for Student Handbook: 07/01/2023
Policy Responsibility Information | |
---|---|
Division | Administrative Affairs |
Department | Office of the Vice Chancellor | UWW Police Department |
Contact Information | Chief of Police | (262) 472-4660 |
Original Issuance Date | Historical information unavailable |
Effective Date | August 2022 |
Revised Date | August 2022 |
Rules and Policies Statement
The information contained in this publication is based upon current regulations and policies of UW-Whitewater as of January 1, 2023. Wisconsin Statutes, administrative rules, resolutions of the Board of Regents of the University of Wisconsin System, court decisions, opinions of the Attorney General, regulations and policies of the University of Wisconsin-Whitewater, and any other rules or decisions from an authoritative source applicable to the university, are among the sources of information in this publication. They are subject to change without notice. (information retrieved from: http://uww-public.courseleaf.com/welcome-to-whitewater/#rulesandpoliciesstatementtext)
For review of the full policy, pleaes click here: General Academic Policies / Grade Appeals
STUDENT GRIEVANCE PROCEDURES
A grievance is a complaint by a student involving the interpretation, application, or alleged violation of College policies and procedures. A grievance action may be initiated by a student against another student, an instructor, an administrator, or a member of the classified staff.
For review of student grievance policies, please click here: Grievance Procedure
In compliance with UWS Policy 136, UW-Whitewater requires students to provide disclosures about the following prior to living in university housing, participating in study abroad programs or domestic travel study programs:
For full review of this policy, please click here: UWS Policy 136
(Department) and Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests.
These general guidelines exist to clarify the parameters to which individuals and groups are subject when they post or display printed material in or on any of the University buildings and grounds. For the purposes of this policy statement, printed materials shall refer to posters, flyers, pictures, signs, brochures, and other such material of this nature. Building supervisors may determine other guidelines that would better address the needs of their buildings. Individual building guidelines must comply with the general guidelines. The authority for this policy is derived from the Wisconsin Administrative Code, University of Wisconsin System, Chapter UWS 18.06 (17).
Interior and exterior walls/doors/windows of University buildings (unless specifically labeled “approved” by the Building Supervisor), light poles, outdoor furniture, or other vertical surfaces, trees, and other vegetation are not to be utilized for the posting of materials.
All materials designed to promote the excessive consumption of alcoholic beverages, or any printed materials that promote illegal activity will not be permitted. The determination of what is appropriate shall be made by the appropriate Building Supervisor and/or the Vice Chancellor for Administrative Affairs, in accordance with the University, UW System or other laws/policies.
The sponsoring department or organization's (Sponsor) name shall appear on all printed materials.
Allowed Sponsors:
Only those postings that meet criteria above are allowed. The University reserves the right to remove any postings not meeting above criteria. Any sponsor found to be abusing the posting privilege by not following the policy or through disreputable practices will have their postings removed and may be prohibited for future access by the University.
Bulletin Boards
It is the responsibility of each Building Supervisor, or designee, to allocate and administer bulletin board space within their respective building. Bulletin boards should be clearly labeled with intended use. Each Building Supervisor shall allot bulletin board space for general student organization use and for campus/community use. The respective Building Supervisor, in consultation with the units affected, shall determine bulletin board space for colleges, departments, administrative offices, and other uses. Working together with the Building Supervisors in classroom buildings, each academic department will identify bulletin boards to be used for departmental and student organization notices. All remaining bulletin boards and those not identified for departmental use shall be open for public posting within policy stipulations. Each building shall have a specified location for use by members of the Whitewater Chamber of Commerce for approved postings.
All bulletin boards shall be adequately identified as to their authorized use. University staff and Facilities Planning and Management (FP&M) staff shall make an effort to remove daily (except in the University Center, Esker, Drumlin, Moraine, and the Residence Hall) printed materials that are improperly posted, outdated, or promote the excessive consumption of alcoholic beverages or illegal activity. Postings may not be posted on the same bulletin board for more than 2 weeks.
FP&M staff shall clear all general bulletin boards from academic buildings once per semester unless determined otherwise by the Building Supervisor. All materials shall be discarded. FP&M staff shall remove these above-mentioned materials from all outdoor, signboards or kiosks.
Postings should not be larger than 11” x 17” (except where marked as allowed, i.e. Large Format Posters). Duplicate posting materials are not allowed on any one bulletin board.
Classroom Chalkboards/Write-On Board
Classroom chalkboards/write-on boards are instructional tools to be utilized by faculty/staff. During class time, use of the classroom chalkboards is at the discretion of the instructor. The Building Supervisor may decide whether or not to have the custodian clean the material off the boards each night.
User Supplied Table Tents
Table Tents or other materials that may be appropriate to distribute on table tops, are permissible in certain facilities. Recognized student organizations, Campus departments and approved sponsors wishing to distribute table tents should contact the appropriate Building Supervisor. Table tents for the University Center, Esker and Drumlin are approved through the SAI Staff, room #146. Because a limited number of tents are allowed at any one time, dates are assigned on a first-come, first- serve basis.
Large Format Posters (larger than 11” x 17”)
The University Center, Drumlin, and Esker have large format posting locations. These posting locations are available for posters greater than 11”x17” in size, and cannot be wider than 36” and may not touch the floor. Other Building Supervisors may create or approve posting locations on a case by case basis.
Sandwich Boards
Sandwich boards (interior and/or exterior) may be used by Campus departments and approved sponsors. They must:
Indoor Banners
The University Center maintains a hanging space in the atrium for hanging banners for Recognized Student Organizations, Campus Departments, and Approved Sponsors are eligible to reserve this space. Banners must clearly include the sponsor’s name, be no more than 3 feet tall and 10 feet long, and cannot exceed 6 pounds in total weight. Groups reserve the space on a first-come-first-serve basis and the space is limited to two single sided banners at a time. Space is reserved in 7-day increments beginning on Mondays. Space is reserved through UC Reservations (UC 252). Banners are to be dropped off at UC Reservations on the first Monday of the reserved time frame. Banners not picked up within 48 hours of end of reservation will be discarded.
For the complete UC Clothesline Policy, use this link: https://www.uww.edu/documents/uc/policies/UCClotheslinePolicy.pdf.
It is the responsibility of Facilities Planning and Management staff to monitor any signage not attached to a building.
Stake-in-the-Ground signs
Stake-in-the-ground signs are not permitted, with the exception of directional or informational signs for officially approved University sponsored or recognized student organization functions. Approval and scheduling for this type of greenspace posting is overseen by UWW Police. Please contact UWW Police at police@uww.edu for approval and reservation.
Table-top signs
Table-top signs that can easily be blown around by the wind are not permitted on outdoor tables.
Side-walk Chalking
The use of chalk to create signs is permitted only on sidewalks. Markers or spray chalk that are permanent are not permitted. Chalking may not be done under entrance canopies or under overpasses where the rain cannot wash away the chalk. Chalking is also not allowed on any vertical surfaces such as buildings, retaining walls or steps. Only Recognized student organizations, Campus departments, and approved sponsors may chalk on campus.
Outdoor Signboards
Only Recognized student organizations, Campus departments, and approved sponsors may use designated signboard locations. Outdoor signboards (1/2" x 4'x4') can only be displayed in designated locations across campus. A reservation for use of a signboard location is made at the Reservations Office in the University Center. Sponsors are responsible for the removal of signboards by 5:00 pm of Sunday ending the reservation. Failure to do so will result in the signboard being discarded by FP&M Staff Additional information regarding this type of posting can be found here:
https://uww.edu/documents/uc/policies/Signboard%20Policy%20and%20Locations%201.2022.pdf.
University Marketing and Communication Campus Identity Standards: https://www.uww.edu/identity-standards
University Housing Policies Related to Posting (Posting, Campaigning, Sales and Solicitation): https://www.uww.edu/housing/policies
Main Street Banner Locations: The City of Whitewater hosts two locations for banners to be hung across Main Street; to reserve a space, discuss rental fees, and more, contact the Whitewater Parks and Recreation Department Director at 262-473-0122
City of Whitewater Park and Building Reservations: https://whitewater.recdesk.com/Community/Facility
Source: Offices of the Vice-Chancellor for Administrative Affairs and Vice-Chancellor for Student Affairs
Last Review: 09/02/2022
Scheduled Review for Student Handbook: 07/01/2023
Policy Responsibility Information | |
---|---|
Division | Offices of the Vice-Chancellor for Administrative Affairs and Vice-Chancellor for Student Affairs |
Original Issuance Date | Historical information available on the webpages listed above |
Effective Date | October 2010 |
Revised Date | February 2022 |
Religious Accommodation
It is the policy of the Board of Regents that students' sincerely held religious beliefs shall be reasonably accommodated with respect to scheduling all examinations and other academic requirements.
For review of the full policy, please click here: Religious Accommodation
Housing Handbook
As a member of the UW-Whitewater community, each student is responsible for knowing and abiding by the policies of the residence hall system. Residents are also expected to play an active role in enforcing community standards for behavior by confronting others who are violating Residence Hall policies and reporting any actions that are not in keeping with acceptable standards of student behavior. Violations of University Housing and University Policies can be confronted and documented by staff and fellow residents both inside and outside the residential facilities. (information retrieved from: https://www.uww.edu/housing/policies)
For review of the full policy, please click here: Housing Handbook
NonDiscrimination on Basis of Disability
It is the policy of the University of Wisconsin-Whitewater that no otherwise qualified individual with a disability shall be denied access to or participation in any program, service, or activity offered by the university. Individuals with disabilities have a right to request accommodations to their needs in order to fully participate in or benefit from the university's programs, services, and activities in a nondiscriminatory, integrated setting.
For full review of this polic, please click here: NonDiscrimination on Basis of Disability
Student Organization Misconduct/Hazing Reporting Form
University of Wisconsin-Whitewater
Misconduct Procedures for University Recognized Student Organizations
Cause for Disciplinary Action Against University Recognized Student Organizations
Activities sponsored by University recognized student organizations must comply with the rules, policies, and procedures of the University of Wisconsin-Whitewater, as well as with federal, state, and local laws/ordinances. When a sponsored activity of a recognized student organization violates law, University rules, policy, or procedure and/or causes injury to persons or damage to property, the organization may be subject to disciplinary action. If, in a fair process, the organization’s actions are found to have caused such violation, injury, or damage, the organization shall be subject to disciplinary warning, probation, suspension, or permanent revocation of University recognition.
Please click here for detailed information regarding the Misconduct Procedures for University Recognized Student Organizations.
Regent Policy Document(s):
Student Activities and Involvement and Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
The UW-Whitewater Recognition Policy for Student Groups is intended to be a summary of certain matters of interest to student organizations and their advisors. It is important to note that:
In conjunction with UC-Student Activities & Involvement and the Division of Student Affairs the following policy has been adopted regarding the standards and procedure for recognized student organizations at the University of Wisconsin-Whitewater. The policy acknowledges support of the primary mission of the institution and the need to preserve the orderly processes of the university as well as the need to observe student and recognized student organization rights and responsibilities. UC-Student Activities & Involvement, subject to approval by the Assistant Chancellor for Student Affairs of the University of Wisconsin-Whitewater, shall be responsible for revisions of this policy. UC-Student Activities & Involvement is responsible for distribution of updates.
A full list of student organizations can be found here: https://www.uww.edu/connect
Student organizations granted University Recognition are a vital part of our University community. Student organizations sponsor activities and services which help to improve the quality of student life, provide opportunities for students to meet other students and faculty/staff of the University, and serve as a laboratory for students to practice the skills associated with leadership. Volunteer associations of students who have been granted the privileges of University recognition may be an asset to achieving the University's goals of student learning and retention. It is hoped that all recognized student organizations, as part of the University community, join in helping to create an environment that enables all students to accomplish their educational goals while at the University.
The following guidelines have been developed to clarify the relationship between the University and a student organization, and to provide for a consistent application of the criteria for University recognition.
University recognition of a student organization means that the student organization has completed the requirements for University recognition and is eligible for the privileges extended to recognized student organizations (outlined later in this document). University recognition, therefore, does not imply University endorsement of the activities of the student organization. University recognition also does not imply that the student organization has been granted agency status by the State of Wisconsin, the University of Wisconsin System, or the University of Wisconsin-Whitewater. While faculty and staff members of the University serve in advisory capacities to student organizations, it is presumed that students of legal adult age are adults and, therefore, make and are accountable for their decisions and behavior as individuals and as members of organizations.
Student Activities & Involvement is the University office with the responsibility to administer the Student Organization Program, including the University Recognition Processes. The requirements and process of obtaining University Recognition are as follows:
Application materials will be reviewed by staff in Student Activities & Involvement to ensure compliance with all applicable University policies, as well as state and federal laws (i.e., Title IX). The decision to grant University Recognition shall be made by Student Activities & Involvement staff. Student groups interested in applying for University recognition must do so by December 15th for the following semester, or by May 15th for the following academic year.
Recognition requirements apply to all recognized student organizations, including those on probation or suspension.
During the academic year there may be changes in officers, advisor, or constitutions of student organizations. It is the responsibility of each student organization to update their org's information on Connect for any and all changes. If changes are made in the organization constitution, a revised constitution must be submitted electronically to Student Activities & Involvement, and is subject to review.
Once a student organization has completed the University Recognition Process, the organization's request for recognition will be reviewed by staff in Student Activities & Involvement. If the membership requirements for the organization adhere to the University's Non-Discrimination Policy for Recognized Student Organizations, if the organization has no outstanding bills with the University, and if the student organization is in good standing with Student Activities & Involvement, the organization will be granted or extended the privileges of University recognition. At this time, contact will be made with the student contact person and the advisor(s) indicating that the organization is in good standing and is extended the privileges of University recognition. This process is completed at minimum once per academic year.
Faculty or staff members serving as advisors to recognized student organizations will receive a letter from Student Activities & Involvement. The letter serves as an appointment letter, acknowledging the official capacity in which that faculty or staff member will serve as the advisor to a student organization.
Rights And Benefits Of University Recognition
Student Activities & Involvement is dedicated to developing student leaders and to promoting student involvement in the campus and community. Student Activities & Involvement is responsible for the administration of all policies and procedures related to student organizations. Student Activities & Involvement staff will help student leaders and advisors successfully fulfill roles.
Student Activities & Involvement offers a variety of services for recognized student organizations. For a complete list of these services, visit Connect or the Student Activities & Involvement website: https://www.uww.edu/uc/get-involved .
Services provided by other UW-W offices may be accessed by recognized student organizations. They include:
The following publications are available for recognized student organization:
The University of Wisconsin-Whitewater is committed to the concepts of equal opportunity, non-discrimination and diversity, and recognizes a special obligation to prepare people of all cultures, orientations and abilities to accept the responsibilities as leaders of tomorrow. Consistent with this, all recognized student organizations must comply with the concepts of nondiscrimination and equal opportunity when recruiting and selecting members. In addition, the University recognizes the important role that student organizations play in this educational process; and is committed to non-discrimination in the recruitment and selection procedures of University faculty and staff members who will, ultimately, serve as advisors of recognized student organizations.
As part of the criteria for University Recognition, all student organizations must adhere to the concepts of non-discrimination and equal opportunity as they relate to race, color, gender, sex, creed, religion, age, ancestry, national origin, disability, sexual orientation, pregnancy, political affiliation, marital or parental status, veteran status, or arrest and conviction record, in their educational programs and activities. In holding with the tenets of non-discrimination, the University stresses the importance of eliminating discriminatory and/or culturally insensitive language, behavior and content from University sponsored activities and urges all recognized student organizations to cooperate in this effort.
With very narrow exceptions, student organizations may not discriminate in their selection of officers or members.
Students, student organizations, athletic teams and other student groups of the University of Wisconsin-Whitewater community are strictly prohibited from engaging in any type of hazing activity. Hazing is defined as "any action taken or situation created, intentionally, whether on or off campus, that produces mental or physical discomfort, embarrassment, harassment, or ridicule." This includes any action that endangers the health or well-being of an individual, is personally degrading, has an adverse effect on the academic performance of the student, or which violates any federal, state or local statute or University policy. Individual or group consent to a hazing activity in no way validates the activity or excludes those perpetuating it from being charged with a crime.
Individual members, organizations and groups who violate this policy are subject to University disciplinary action, as set forth in the University of Wisconsin-Whitewater Student Non-Academic Disciplinary Procedures under UW System Administrative Code, Chapter 17. This document is available for review at the Office of Student Affairs, the Whitewater Student Government Office, or at the Library Reserve Desk.
Additionally, any University student organization, group or individual student violating this policy or the Wisconsin Statute on Hazing, is subject to sanctions that may be imposed by the judicial or coordinating body of which the organization is a constituent member and/or a court of law. The Wisconsin Statute on Hazing, 948.51, is available for review at Student Activities & Involvement, the Library Reference Desk, or from your state representative. Examples of activities or situations that could meet the definition of hazing include, but are not limited to, the following:
Evaluation of what specific conduct may constitute hazing shall be made with reference to what a reasonable person might consider hazing under those particular circumstances.
Enforcement of the UW-Whitewater Anti-Hazing Policy shall be the administrative responsibility of the Dean of Students Office, Andersen 2130, and Student Activities & Involvement, University Center Room 146. Individuals or groups seeking additional information about this policy or reporting possible violations should contact staff in Student Activities & Involvement at 262-472-6217.
To submit a conduct complaint electronically, go to: https://cm.maxient.com/reportingform.php?UnivofWisconsinWhitewater&layout_id=6
For policies related to posting, mailbox stuffing, fundraising, sign boards, chalking, table tents, and other things related to student organizations, visit www.uww.edu/get-involved .
To submit a conduct complaint electronically, go to:
https://cm.maxient.com/reportingform.php?UnivofWisconsinWhitewater&layout_id=6
Advisor: UW-W unclassified or classified staff member who has agreed or is appointed to serve as an advisor to a Recognized student organization.
Application: The process for new student organizations to receive University Recognition.
Disciplinary Probation: A status of a Recognized student organization meaning that, through the process outlined in the Student Organization Conduct Policy, the student organization may agree or is placed on Disciplinary Probation as a result of a violation of University policy. Disciplinary Probation is accompanied by sanction(s) and a timeline for return to Good Standing. Disciplinary Probation signifies a warning status that any further violation of policy may result in Disciplinary Suspension or Revocation of University Recognition.
Disciplinary Suspension: A status of a Recognized student organization meaning that the student organization continues to be Recognized, but the Rights and Benefits of Recognition are suspended. Therefore, the student organization on Disciplinary Suspension will be held accountable for their behavior during the period of time that they are on Disciplinary Suspension. Any violation of University policy, federal or state law, or city ordinance during the time of the Disciplinary Suspension may be grounds for the immediate Revocation of University Recognition. All violations will be dealt with through the process outlined in the Student Organization Conduct Policy. Upon the conclusion of the suspension period the student organization must re-apply for University Recognition (see Re-application for University Recognition, below).
Emergency Suspension: All activities of a Recognized student organization may be immediately suspended if University officials have reason to believe that the safety of individuals or the community may be in jeopardy. An Emergency Suspension is followed by an investigation as outlined in the Student Organization Conduct Policy.
Event(s): Any activity sponsored, co-sponsored, or organized by a Recognized student organization.
Good Standing: A status of a Recognized student organization meaning that all requirements for University Recognition are fulfilled and full rights and benefits of University Recognition are extended to the student organization.
Not-For-Profit: Per the UW System, for eligibility for SUF allocable funding, this term is not the same definition as used for state or federal tax purposes. Thus, registration as a student organization will not automatically result in exemption from state or federal income tax or state sales tax. If an organization has obtained tax-exempt status from taxing authorities, however, documentation of that status would demonstrate that the organization is organized on a “not-for-profit” basis.
Re-Application for University Recognition: Upon the conclusion of the terms set forth in the Disciplinary Suspension, the student organization must re-apply to receive the full benefits of University Recognition. A request for re-application consists of the completion of the requirements set-forth in this policy to Renew University Recognition. Upon receipt of the re-application, staff in Student Activities & Involvement will conduct an administrative review to ensure that all conditions of the Disciplinary Suspension have been met. If these conditions are met, then the organization will be placed on Disciplinary Probation for a period of one year from the date of Renewal.
Renewal: The annual process for previously Recognized student organizations to continue their University recognition. Organizations not completing the Renewal process annually will need to Apply for University Recognition.
Revocation of University Recognition: Through the process outlined in the Student Organization Conduct Policy, a student organization may have their University Recognition revoked. University Recognition may also be revoked if a student organization on Disciplinary Suspension violates University policy, city law or ordinance, and/or State or federal law. If this occurs, then University officials may determine it appropriate to revoke the University’s Recognition of the student organization.
Student: In regards to student organization policy, means any person who is enrolled in three or more credits at UW-Whitewater for the current academic semester. A person is still considered a student until the next instructional semester begins or they have graduated.
University Affiliated Organization: An organization comprised mostly of students that is part of a University program and directly connected to the mission of a University office. Some examples of University Affiliated Organizations are: Whitewater Student Government, Leadership Involvement Teams, Homecoming Steering Committee, Marching Band and Cheerleading/Stuntmen Squads. This category of student group does not apply to intercollegiate athletic teams governed by NCAA. University Affiliated Organizations are not required to complete the process for University Recognition, but do fall under the jurisdiction of the Student Organization Conduct Policy.
University Recognized Student Organization: A student group that has completed the University Recognition process. All rights and benefits of Recognition are extended, provided the student organization is in good standing.
Revised May 22, 2020 Revised August 12, 2020 Revised May 1st 2017 Revised October 20th 2016 Revised April 1st 2005
Last review : 08/19/2022
Scheduled Review for Student Handbook
Next review: 07/01/2023 | Dean of Students
Dean of Students office
This policy applies to all UW-Whitewater students, faculty, staff, and guests
Notifying instructors and arranging of make-up work in cases involving absence of students from class are the responsibility of the student. A student who is absent should notify instructors by phone, email, or in person of the absence as soon as possible. If contact with instructors cannot be made directly, the student should email their instructors explaining the nature of the situation and inquiring about the effect of the absence on the student's course work.
In serious situations where the student is incapacitated and temporarily unable to perform the aforementioned responsibilities, family members may contact the Dean of Students Office, (phone: 262-472-1533) for assistance with these matters. The Dean of Students Office will then provide notification (not verification) of the absence to the instructors; however, arrangements for make-up work, make-up exams, or possible assignment adjustments are the responsibility of the student. The University Health and Counseling Services and the Dean of Students Office do not provide excuses for absences from class due to illness. Students should read their syllabi carefully and direct any attendance-related questions to the instructor of that course.
Students shall not be penalized for class absence due to unavoidable or legitimate required military obligations not to exceed two (2) weeks unless special permission is granted by the instructor. Students are responsible for notifying faculty members of such circumstances as far in advance as possible and for providing documentation to the instructor to verify the reason for the absence. The faculty member is responsible to provide reasonable accommodations or opportunities to make up exams or other course assignments that have an impact on the course grade. For absences due to a student being deployed for active duty, please refer to the University's Active Duty Call-Up Procedure.
Last review: June 29, 2022
Scheduled Review for Student Handbook: 07/01/2023
Policy Responsibility Information | |
---|---|
Division | Student Affairs |
Department | Andy Browning | Dean of Students Office |
Contact Information | (262) 472-1533 |
Original Issuance Date | Historical information unavailable |
Effective Date | Historical information unavailable |
Revised Date | June 2022 2022 |
Protest and Peaceful Assembly
This policy sets forth certain rights, protections, and responsibilities of our campus community in regard to academic freedom and freedom of expression.
For full review of this policy, please click here: Protest and Peaceful Assembly
Updated Fall 2022
The University of Wisconsin-Whitewater cares deeply for all of our community members. Anyone who becomes aware of the death of a student should contact the Dean of Students Office (Anderson Library 2130, 262-472-1533, deanofstudents@uww.edu) as soon as possible. In all student deaths, the Dean of Students Office will assume responsibility, as appropriate, for connecting with the student’s family members and roommates to offer support. The Dean of Students office will also provide notification to the appropriate personnel for any additional needs.”
To report the death of a student, please complete a Student Death reporting form
FERPA is the federal Family Educational Rights and Privacy Act that sets forth requirements regarding the privacy of student records. FERPA governs the release of student education records maintained by the University and access to these records.
Students are afforded certain rights concerning their education records, including:
The essence of FERPA can be summarized by the following two points - confidentiality and access. The Family Educational Rights and Privacy Act of 1974 - commonly known as FERPA, the Privacy Act, or the Buckley Amendment - is a federal law designed to protect the privacy of educational records. FERPA governs and protects your rights to your individual educational records.
The following primary rights are protected under FERPA:
An educational record is any record (in any medium), with certain exceptions, maintained by UW-Whitewater that is directly related to you as a student. This record can contain your name, several students’ names, or information that can personally (individually) identify you.
Requests to review your records must be made in writing and presented to the appropriate office responsible for the record. The written request must indicate specifically the records you wish to review. The office will have up to 45 days to honor your request. For most students the areas responsible for your record will include the Registrar’s Office, dean and department chair’s offices of your major, academic advising offices, and possibly the Dean of Students Office.
FERPA allows for the release of specified items of information not generally considered harmful or an invasion of privacy if disclosed. UW-Whitewater, in accordance with FERPA, has designated the following categories of information about individual students as directory (public) information. This information will be released to any inquirer unless you specifically request that all of the items on the following list be withheld.
Non-directory information includes items which are considered private, or protected, and which cannot be identified as directory information. Examples of private information include, but are not limited to:
Under FERPA, prior written consent must be obtained before a student’s educational record may be disclosed to a third party, with some exceptions. FERPA allows UW-Whitewater school officials to share your educational record information (public and private information) without your written consent with other UW-Whitewater university officials who have a legitimate educational interest. Legitimate educational interest means a university official has the need to know specific information in your educational record in order to fulfill his or her professional responsibilities. The school official does not have authorization to transmit, share, or disclose any or all of that information to a third party who does not have a legitimate educational interest. Instances in which prior written consent is not required for release of your record:
You have the right to restrict the release of all directory information. If you wish to do so, you must complete and file the “Request to Prevent Disclosure of Directory Information” form available in the Registrar’s Office. Please consider very carefully the consequences of restricting your directory information. Should you decide to restrict the release of your directory information, any future requests for such information from non-university parties or organizations will be refused. For example, UW-Whitewater could not:
Records of campus disciplinary proceedings are considered protected with the exception of a crime of violence or of a non-forcible sex offense. FERPA affords the university discretion to disclose the final results of a disciplinary hearing regarding an incident alleged to involve acts of violence or of a non-forcible sex offense to the public. Disclosure to the victim is required.
The university expects that you will respect the rights of faculty and other students as you participate in the educational process. Follow the guidelines below to ensure the privacy of other students:
Circumstances where personally identifiable information may be released without prior written consent:
Know what information you have elected to withhold and/or disclose, and review it regularly
Generally not. Without your express, written permission, your family, like all other third parties, may have access only to your directory information. We encourage you to talk with your family to discuss grades, classes, class schedules, financial statements, or other private information. The only way for your family to receive this information is for you to provide it to them. Student records (e.g., grades and financial statements) are available on the WINS account. You should never share your NetID and password with your family or others.
If you are under the age of 21, FERPA permits UW-Whitewater to inform your parent/guardian if you are found in violation of alcohol or drug rules.
UW-Whitewater may disclose information from education records, without consent, to appropriate parties whose knowledge of the information is necessary to protect the health or safety of you or other individuals.
You have the right to file a complaint with the US Department of Education concerning alleged failures by UW Whitewater to comply with the requirements of FERPA. The complaint must contain specific allegations of facts providing cause to believe that a violation of FERPA has occurred.
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520