Human Resources
Aerial photo of a parking lot with many cars parked in spaces.
  1. Division of Finance and Administrative Affairs
  2. Human Resources
  3. Vehicle and Driving Information

Vehicle and Driving Information


Driver Authorization and Vehicle Use

The purpose of this information is to provide the UW-Whitewater campus with procedures regarding driving requirements that must be met in order for officers, employees, students, volunteers or agents to be authorized to use a State/University owned, leased, rented or personally owned vehicle on university business within the Universities of Wisconsin Administration Driver Authorization Policy.

It is critical to remember that driving any vehicle on university business is not a right but a privilege. Vehicle use entails a wide variety of related issues which affect the liability, property and workers compensation experience of the university.

It is appropriate to drive when the purpose of the trip fits the mission of the University, or the official business of the University is carried out as a result of the trip. Anyone driving on state business must be an active officer, employee, currently enrolled student, or specified volunteer or agent. A valid relationship between the University and the driver must be in place prior to being authorized.

A Vehicle Use Agreement form is required for officers, employees, students, volunteer or agents whose duties require them to drive on university business. This includes using:

  • a State or University vehicle,
  • any rented or leased vehicle while on university business, or
  • a personally owned vehicle

Coverage for use of University-owned vehicles is restricted to our University Self-Funded Liability Program. It is a requirement of the University Self-Funded Liability Program that anyone driving on behalf of the university must have a Vehicle use agreement form on file, PRIOR to departure.

When driving a personal vehicle on university business, the vehicle owner's personal coverage is primary. The State liability protection applies on an excess basis only. The State liability and property program does not provide coverage for non-university vehicles. The vehicle owner should contact their personal insurance company to determine how coverage will be applied for business use of their vehicle.

In general, non-employee and non-agent passengers are not allowed to ride in vehicles being used on university business due to the additional liability exposure which they pose. Contact Human Resources for further information.

 

Minimum Driving Requirements

  • Must have a valid operator's license. (New residents to Wisconsin must obtain a WI driver's license within 60 days of residence;.)
  • Must have minimum of two years licensed driving experience (not including instructional experience); and
  • Must be at least eighteen (18) years of age.

Driver Disqualification

  • Three or more moving violations and/or at-fault accidents in the past two years.
  • An Operating While Intoxicated (OWI)/Driving Under the Influence (DUI) citation within 12 months.
  • Expired, suspended or revoked drivers’ license.
  • Possession of an occupational license only
  • Less than two years driving experience.
  • License reinstated for less than one year.

Submitting Your Vehicle Use Agreement through the Fleet Portal

Complete your online submission using the Fleet Portal. Completing this form indicates the driver has read and understands the Department of Administration Fleet Policy and Procedures Manual and it informs the driver of the obligation to reveal any changes in the status of that license.

  1. Once on the Enterprise Fleet Management System, you will see a dropdown which defaults to State employee. This will need to be changed to UW (students as well), then click “Logon”.

   

  1. Then select UW Whitewater in the dropdown and click “Logon”.

 

  

  1. Upon signing in with your UW-W credentials, you’ll land on the Fleet Dashboard. Under “New Fleet Driver” you’ll select “Vehicle Use Agreement”.
  2. When entering your information on the submission form, be certain to select UW-Whitewater as your campus, this is the mechanism which will direct your submission to UW-Whitewater for authorization. STUDENTS ONLY be certain to select the “I am a UW Student” check box.
  3. You may submit leaving the Supervisor Name and Supervisor email blank, it will ask you do you want to submit without and then you’ll need to answer yes PLUS CLICK SUBMIT A SECOND TIME.
    • If your Net ID utilizes a preferred name, it must manually be changed to match your legal name, please contact Human Resources after completing your submission to avoid delay in travel expense reimbursement. The UWSA Travel Auditors are not familiar with our employees’ preferred names and will kick the reports back.

**Drivers from other countries**

The only acceptable international driving permit is from Canada. Any driver who has an out-of-country license or permit and is requesting approval to drive on university business must pursue a Wisconsin driver’s license within 60 days of establishing residency.

-Complete the UW-Whitewater Notarized Statement of Driving Record to verify their out of state driving record. In order to have your statement notarized you must take two forms of ID with you and sign the form in front of the Notary (NOT BEFORE). A Notary is a person who is legally empowered to witness and certify the validity of documents. Contact a notary for an appointment - you can find a notary on this list of campus notaries. You will then need to scan the notarized statement of driving record and a copy of your driver’s license to be  uploaded  when completing your online submission. If you need assistance uploading these documents, please bring them to Human Resources, Hyer Hall Room 330, after submitting your online submission.  The notarized statement and copy of your drivers’ license will need to be updated annually along with your updated vehicle use agreement request.

Please allow up to ten (10) days for processing.

Questions? Call 262-472-1024.

General Information

Employee Authorizations: Once approved, employees with Wisconsin State Driver’s Licenses do not need to annually submit a Vehicle use Agreement Form. Employees with Out of State Driver’s Licenses, will need to submit a new Vehicle Use Agreement annually.

Reasons an Employee authorization is deactivated:

  • The driver fails to meet the minimum driving standards
  • The driver’s license expires
  • When Human Resources is notified to inactivate
  • Employment is terminated.

**If an employee leaves and then returns, a new Vehicle Use Agreement will need to be submitted through the portal.**

Student Authorizations: Expire annually on May 31st, when the student driver fails to meet the minimum driving standards, or when Human Resources is notified to inactivate. After May 31st, a new Vehicle Use Agreement will need to be submitted through the Fleet portal. Requests for extension past May 31st can be made to Human Resources.

Volunteer/Agent Authorizations: Expire at the end of their term of service, when the driver fails to meet the minimum driving standards, or when Human Resources is notified to inactivate. After expiration of term, which is a maximum of one year, a new Vehicle Use Agreement form will need to be submitted to the Fleet Portal for processing along with an updated Volunteer/Agent letter.

Definitions

  • "Employee" - Officer, Staff, Faculty, LTE, Project
  • "Student Driver" - University of Wisconsin currently enrolled students, including student employees.

"Volunteer/Agent Driver" - An individual other than a student or employee who is officially registered as a University Volunteer in the Human Resources Office.

To search for an authorized driver:

  1. Go to https://fleetportal.wi.gov
  2. From the home screen choose UW from the drop down, then click “Logon”
  3. Next select UW-Whitewater and “Logon”
  4. Then click on “Reports”, then “Driver Summary”

Enter name to search for authorization verification, click the “View Report” button.

To reserve a vehicle, review the information on the UW-Whitewater Transportation Office Website. All drivers must be driver authorized by Risk Management prior to making any vehicle reservation or traveling on official university business. To verify active drivers, contact Risk Management at 262-472-1856 or Transportation at 262-472-1320.

Vehicle Use

Driving out of state and in other countries: Contact Risk Management & Safety

Examples of appropriate vehicle use of a university owned, leased, rented, or personal vehicle are:

  1. Field trips that are for educational purposes and have on-site supervision by a UW-Whitewater employee.
  2. Education programs that require training to be taken outside of the Whitewater area and are course-required. (This would not include students who are required to train at some other site all day, i.e. student teaching, internships and coops).
  3. Business errands for a department.
  4. Conferences, meetings, events which are university-related.
  5. Research under the direct supervision of a principal investigator or instructor, (Note #1 below for exceptions.)
  6. Volunteer programs that are under the direct supervision of the university, the program provides substantial benefit to the university, and where an agent agreement has been approved by Risk Management.
  7. Student organization trips when the purpose fits the mission of the University.

Examples of inappropriate use of a university owned or leased vehicle are:

  1. Individual research projects or course work primarily for the personal benefit of a student working
  2. Toward an undergraduate or advanced degree.
  3. Field trips that do not have on-site supervision.
  4. Fraternity or Sorority business trips.
  5. Student organization trips that are not related to the mission of the university.

Vehicle Accident/Damage Reporting

Campus Vehicle - Call the police to file a police report. Check the glove box for a vehicle accident kit and follow the instructions. Notify Risk Management as soon as possible for further information. Complete the Vehicle Accident/Incident Report Form. Submit the form to Risk Management.

Rental Vehicle - Call the Police to file a police report. Notify the rental company. The rental company will manage any claim. Notify Risk Management as soon as possible. Complete the Vehicle Accident/Incident Report Form which is attached to the rental contract. Submit the form to Risk Management.

Personal vehicle - Call the Police to file a police report. Contact your personal insurance Agent. Notify Risk Management as soon as possible. Reminder: vehicle owner's insurance is primary in the event of an accident/incident.

  1. Must be 25 years of age
  2. Must be certified annually
  3. Must be Driver Authorized - See Driver Authorization & Vehicle Use
  4. Contact Center for Students with Disabilities for Training Video & Test 262-472-4711
  5. Contact Jeremy Lade for Behind the Wheel Training and Certification 262-472-3169

This document establishes rules for the management and safe operation of utility vehicles by employees of the University and on University property.  The purpose of this document is to preserve and protect the safety of our faculty, staff, employees, students, visitors and University property. 

The term "utility vehicle" includes all non-licensed motorized vehicles used in the conveyance of people and/or materials on University property.  Examples include: golf carts, Gators, Mules, Cushmans.  This policy does not apply to any vehicle that is licensed for operation on Wisconsin roadways, nor does this policy apply to heavy equipment (i.e. backhoes, bulldozers).  Each excluded vehicle type is covered by other operational policies or laws governing their usage.  Motorized wheelchairs and other personal-assistive devices are specifically excluded.

Operation of non-licensed utility vehicles on public streets and highways is prohibited by State law, except as specifically authorized by Wisconsin State Statutes ss. 346.94(19)(a) on roadways with speed limits less than 35 miles per hour and the utility vehicle is being used for the state or local governmental purpose of collecting residential or commercial solid waste, landscaping, or performing incidental street maintenance, and is operated on a highway (i.e. public street) for a distance not to exceed one-half mile.  Persons violating this statutory "rule of the road" may be cited by state or local police and may be required to forfeit not less than $30 nor more than $300.   

  1. Supervisors of utility vehicle operators are accountable for ensuring that each operator understands the Rules Of Operation For Utility Vehicles At UWW and completes the Utility Vehicle Training upon initial hire (or upon initial assignment to perform work that utilizes a utility vehicle), and that the rules described within this document are discussed at least annually with each operator.  Seasonal employees that are repeatedly employed, with breaks between employment of no more than 120 days, must complete the training upon initial employment only, but the supervisor must discuss the Rules of Operation with each seasonal employee at the start of each employment period.

    Supervisors are additionally accountable for the safe operation of utility vehicles by their operators under their direction and control, their compliance with this safety policy, and for the application of appropriate enforcement of the Rules of Operation.

  2. Utility vehicles must be clearly and uniformly identified on the front and back of each vehicle using the identification scheme specified below.  Characters used within identification markings must be at least 4" in height, black in color on a plain white background.  Temporary identification markings on non-owned utility vehicles are required.  Temporary identification markings must be weather-resistant and securely affixed to the vehicle.  Identification markings contain a combination of letters and numbers and must conform to the following scheme:

    1. Letters identifying the campus organization controlling the vehicle:
      CC=Camps and Clinics (including all non-affiliated camps managed by or contracted through Continuing Education)
      UC=University Center
      RL=Residence Life
      PS=Parking Services
      FG=Facilities and Grounds
      WC=Williams Center/Warhawk Stadium

    2. A sequential numbering system identifying each vehicle will follow the organizational letters such as: UC1, CC9

Rules of Operation for Utility Vehicles at UW-Whitewater

  1. Each operator is accountable for ensuring that their own operation of utility vehicles is performed safely and within the rules described within this document.  Unsafe operation of utility vehicles may result in serious injury and/or death to the operator, passengers or other persons.
  2. The maximum permissible speed of utility vehicles on any campus walkway is 5 miles per hour (approximately the speed of a brisk walk). 
  3. Operation of utility vehicles on campus lawns causes degradation and damage to the campus landscape.  Operation on campus lawns is permissible only when there is no other pedestrian route to the intended destination or the task requires operation in these areas.  Maximum permissible speed on campus lawns is 5 miles per hour, or less, as dictated by conditions.
  4. The maximum seating capacity of a golf cart is two (2) persons.  The maximum seating capacity for other utility vehicles is determined by the number of manufacturer-designated passenger seats.  No person may ride in or on the cargo area of any utility vehicle.
  5. The operator and passengers must remain seated, with arms and legs inside the vehicle at all times of operation.
  6. Operation of utility vehicles on any part of public streets and roadways is prohibited by law, except as specifically authorized by Wisconsin State Statutes ss.346.   Utility vehicles are permitted to cross public streets and roadways only at marked pedestrian crosswalks.  When crossing public streets and roadways at pedestrian crosswalks, operators must bring their utility vehicles to a complete stop, check for vehicle and pedestrian traffic, and cross when the way is clear and safe for operation.
    Operation on private campus roadways (Warhawk Drive and East Lauderdale) is permitted and subject to all applicable vehicle traffic laws and customs.
  7. Operation of utility vehicles after sunset is prohibited, except when the vehicle is equipped with head and tail lights and such lights are illuminated during operation.
  8. Drivers must yield the right-of-way to pedestrians and other vehicles at all times.
  9. Use directional or hand signals before making a turn.
  10. Do not overtake another utility vehicle that is also in motion.
  11. Set the parking brake when not in transit.
  12. Cargo that is transported by utility vehicles must not protrude from the sides of utility vehicles and must be adequately secured to prevent accidental cargo loss during transit.
  13. Unauthorized operation, and/or operation by persons who have not been authorized by a UW-Whitewater supervisor or other institutional authority, is prohibited.  Violations may result in disciplinary or legal action.
  14. UWW Police Services monitors the operations of utility vehicles. If hazardous operation of a utility vehicle is observed, the operator may be cited and prohibited from future utility vehicle operation. 

This document establishes rules for the management and safe operation of utility vehicles by persons who with whom the University maintains maintenance and/or educational services contracts and who require the use of privately owned or leased utility vehicles on University property. The purpose of this document is to preserve and protect the safety of our faculty, staff, employees, students, visitors and University property.

The term 'utility vehicle' includes all non-licensed motorized vehicles used in the conveyance of people and/or materials on University property. Examples include: golf carts, Gators, Mules, Cushmans. This policy does not apply to any vehicle that is licensed for operation on Wisconsin roadways, nor does this policy apply to heavy equipment (i.e. backhoes, bulldozers). Each excluded vehicle type is covered by other operational policies or laws governing their usage. Motorized wheelchairs and other personal-assistive devices are specifically excluded. Operation of non-licensed utility vehicles on public streets and highways is prohibited by State law, except as specifically authorized by Wisconsin State Statutes ss. 346.94(19)(a) on roadways with speed limits less than 35 miles per hour and the utility vehicle is being used for the state or local governmental purpose of collecting residential or commercial solid waste, landscaping, or performing incidental street maintenance, and is operated on a highway (i.e. public street) for a distance not to exceed one-half mile. Persons violating this statutory 'rule of the road' may be cited by state or local police and may be required to forfeit not less than $30 nor more than $300.

  1. UWW Contract Supervisors (staff who are primarily accountable for a contractor's performance) are accountable for ensuring that each contract utility vehicle operator understands the Rules Of Operation For Utility Vehicles At UWW By Contractors and signs the Utility Vehicle Contract Operator Statement Of Knowledge, Comprehension, And Compliance prior to the performance of work that utilizes a utility vehicle and that the rules described within this document are discussed with each operator. The contract supervisor must retain the signed statement for the duration of the term of the contract, plus 12 months. NOTE: A signed Utility Vehicle Contract Operator Statement Of Knowledge, Comprehension, And Compliance form is required from each contract operator at the beginning of every contracted period requiring utility vehicle use. Signed forms are required for short-term (less than one year in duration) contracts at the beginning of the term of each contracted period. For long term contracts (greater than one year in duration), signed forms are required every 365 days. Contract supervisors are additionally accountable for the safe operation of utility vehicles by contract operators under their direction and control, their compliance with this safety policy, and for the application of appropriate enforcement of the Rules of Operation.
  2. Utility vehicles must be clearly and uniformly identified on the front and back of each vehicle using the identification scheme specified below. Characters used within identification markings must be at least 4' in height, black in color on a plain white background. Temporary identification markings on non-owned utility vehicles are required. Temporary identification markings must be weather-resistant and securely affixed to the vehicle. Identification markings contain a combination of letters and numbers and must conform to the following scheme:
    1. Letters identifying the campus organization controlling the vehicle:
      CC=Camps and Clinics (including all non-affiliated camps managed by or contracted through Continuing Education)
      UC=University Center
      RL=Residence Life
      PS=Parking Services
      FG=Facilities and Grounds
      WC=Williams Center/Warhawk Stadium
    2. A sequential numbering system identifying each vehicle will follow the organizational letters such as: UC1, CC9

Rules of Operation for Utility Vehicles at UW-Whitewater

  1. Each operator is accountable for ensuring that their own operation of utility vehicles is performed safely and within the rules described within this document. Unsafe operation of utility vehicles may result in serious injury and/or death to the operator, passengers or other persons.
  2. The maximum permissible speed of utility vehicles on any campus walkway is 5 miles per hour (approximately the speed of a brisk walk).
  3. Operation of utility vehicles on campus lawns causes degradation and damage to the campus landscape. Operation on campus lawns is permissible only when there is no other pedestrian route to the intended destination or the task requires operation in these areas. Maximum permissible speed on campus lawns is 5 miles per hour, or less, as dictated by conditions.
  4. The maximum seating capacity of a golf cart is two (2) persons. The maximum seating capacity for other utility vehicles is determined by the number of manufacturer-designated passenger seats. No person may ride in or on the cargo area of any utility vehicle.
  5. The operator and passengers must remain seated, with arms and legs inside the vehicle at all times of operation.
  6. Operation of utility vehicles on any part of public streets and roadways is prohibited by law, except as specifically authorized by Wisconsin State Statutes ss.346. Utility vehicles are permitted to cross public streets and roadways only at marked pedestrian crosswalks. When crossing public streets and roadways at pedestrian crosswalks, operators must bring their utility vehicles to a complete stop, check for vehicle and pedestrian traffic, and cross when the way is clear and safe for operation. Operation on private campus roadways (Warhawk Drive and East Lauderdale) is permitted and subject to all applicable vehicle traffic laws and customs.
  7. Operation of utility vehicles after sunset is prohibited, except when the vehicle is equipped with head and tail lights and such lights are illuminated during operation.
  8. Drivers must yield the right-of-way to pedestrians and other vehicles at all times.
  9. Use directional or hand signals before making a turn.
  10. Do not overtake another utility vehicle that is also in motion.
  11. Set the parking brake when not in transit.
  12. Cargo that is transported by utility vehicles must not protrude from the sides of utility vehicles and must be adequately secured to prevent accidental cargo loss during transit.
  13. Operation of utility vehicles under the University Center arch (between the Graham Street Cafe and the main information area of the University Center) is prohibited. Operation on Wyman Mall should be avoided except when work projects on the mall require the use of utility vehicles.
  14. Unauthorized operation, and/or operation by persons who have not been authorized by a UW-Whitewater supervisor or other institutional authority, is prohibited. Violations may result in disciplinary or legal action.
  15. UWW Police Services monitors the operations of utility vehicles. If hazardous operation of a utility vehicle is observed, the operator may be cited and prohibited from future utility vehicle operation.

Vehicle Accident/Incident Report Instructions

An accident investigation kit is in the glove box of all university and fleet vehicles.

Below is the form to be completed when reporting and requesting insurance reimbursement for vehicle damage due to an accident.

  1. Vehicle Accident/Incident Report Form
  2. You will need a police report.
  3. Two estimates for damage repair.


Please send all information to the Risk Management and Safety Office (Hyer Room 330). If you have any questions please do not hesitate to contact our office at  ext. x1856.

Campus Policy on the use of Service Stalls, Off-Road Operation and Parking of Motor Vehicles

SOURCE: Office of the Vice Chancellor for Administrative Affairs

Background and Discussion

Unauthorized and non-essential use of service stalls results in the service stalls being unavailable for service vehicle parking and authorized loading/delivery. This increases the frequency of off-road vehicle operation and other parking violations.

Designating an adequate number of service stalls in appropriate locations is the second in priority (handicapped parking being first priority) of all possible designated uses for the limited number of parking spaces available campus wide.

Effective utilization of the available services stall spaces will result in minimal occurrences where all available service stalls in an area will be taken. Conversion of additional parking spaces to service stalls is accomplished through Visitor & Parking Services monitoring the utilization of these spaces, and through communication with users of service stalls.

The location of buildings and the configuration of access in some areas of the campus result in the need to designate limited access service drives. Space limitations may result in instances of inadequate service vehicle parking. This results in the need to exercise good judgement when accessing these areas by vehicle and any subsequent enforcement.

Off-road vehicle operation creates safety hazards for pedestrians, accessibility issues, accelerates deterioration of sidewalks and damages lawn and landscaped areas.

It is recognized that restricting the use of designated service stalls and the off-road operation of vehicles by university employees will result in increased time and labor costs related to maintenance and construction. These increased costs must be balanced by increased safety and the labor and material cost savings for restoring sidewalks and grounds, and will contribute to improved campus aesthetics. It is necessary for employees and contractors to use sound personal judgement in distinguishing between essential uses of service stalls and employee convenience.

Policy

Off-Road Operation of Motor Vehicles

(Policy does not cover golf cart type vehicles, Cushman, etc. See policy "Safe Operation of Cushman and Cushman Type Vehicles".)

Off-road operation of vehicles is prohibited at all times, with the following exceptions:

  • Grounds vehicles involved in grounds maintenance, including lighting and amenities.
  • Vehicles displaying an Athletic Field Permit on athletic/intramural fields.
  • Service vehicles when off-road operation/parking is essential to the performance of maintenance or construction functions.
  • Emergency vehicles.
  • When warranted in association with events. Such determination will be made by University Police and/or Visitor & Parking Services based upon the specifics of the event and the conditions existing at the time of the event and/or, by authorizing other individuals to make that determination subject only to notifying University Police in advance of event.
  • Vehicle Occupancy
    • Pick-up and like flatbed trucks
      • Maximum 3 people per cab
      • Maximum 3 people in bed of truck
        • Seated in truck bed with back against cab, looking to the rear of the truck
        • Not riding on cargo
        • Driver must drive below posted speed limits when occupants are in the back of the truck
        • Enforced when driving on campus roads, sidewalks, grass and when crossing city streets and using city streets to connect to campus roadways.
      • Delivery Vehicle Occupancy
        • Maximum 3 people per cab
        • No occupants riding with cargo or in cargo are


Special Note

Public Roadway Vehicle Use: Use of other campus vehicles and grounds vehicles on public, city and state roadways must follow state seatbelt and passenger seating laws. All drivers of vehicles being operated in off-road areas not in compliance with this policy are subject to issuance of a citation by University Police

Parking of service vehicles on sidewalks or other pedestrian routes to perform maintenance activities should be avoided whenever possible and when done orange traffic cones must be placed at the front and rear of the vehicle. Placement of the cones shall be such that visually impaired pedestrians will be directed, by tactile perception, around the vehicle and any equipment of supplies that may be projecting from the vehicle. This requirement does not apply to emergency vehicles.

Vehicles which carry service vehicle identification, but which are not being used for the purpose of performing maintenance or construction related activities are not authorized to be parked on sidewalks or other pedestrian routes.

Vehicles in non-compliance may be towed.

Use of Service Stalls

Use of service stalls is restricted to:

  • Emergency vehicles.
  • Service vehicles, as defined.
  • Vehicles displaying a valid Service Vehicle Permit.
  • Vehicles displaying "DIS" or "DIS VET" license plates or ID card issued by Wisconsin or other state DMV or temporary handicapped parking permit issued by Visitor &Parking Services.
  • Vehicles displaying a valid Staff parking permit, for up to 20 minutes for purposes of loading/delivery.
  • Vehicles displaying a valid Loading/Delivery permit.
  • Vehicles displaying a valid Staff permit for unlimited periods between the hours of 7:00 p.m. and 7:00 a.m. Mondays through Fridays and all day on Saturdays, Sundays and state holidays.

If all service stalls in an area are occupied, it is the responsibility of the operator of the vehicle to find alternate parking. Service vehicles may also be parked in regular parking stalls or metered parking spaces where the meter time limit is more than thirty (30) minutes.

Supervisors may not instruct employees to park in violation of this use policy, and statements indicating that an operator was instructed to park in violation of this policy by their supervisor may not be considered as a basis for the appeal of any citation issued.

When a maintenance or construction project requires vehicle access to off-road areas or temporary designation of additional parking for service vehicles, arrangements may be made by contacting Visitor & Parking Services prior to the project. Vehicles in non-compliance may be towed.

Fines and Penalties

Authorized vehicles utilizing service stalls for purposes of loading/delivery in excess of the twenty (20) minute time limit will be cited for Overtime Parking. Vehicles which are cited for Overtime Parking in a service stall, and which remain in the service stall, are subject to multiple citations. Subsequent citations will be issued no sooner than twenty (20) minutes from the time of the previous citation. No more than five(5) citations will be issued on any one calendar day for Overtime Parking in that stall/area. If the vehicle is moved and the violation is repeated, it will be considered a separate occurrence.

Overtime Parking citations which remain unpaid after five (5) business days will have a late fine added. Citations which remain unpaid after approximately twenty-eight (28) days from the date of issuance will have an administrative fee added to the fine amount and referral to the Wisconsin Department of Transportation for vehicle registration suspension and an additional DOT fee if the citation is still unpaid after approximately fifty-six (56) days from the date of issuance.

All vehicles not in compliance with this policy which are found parked in service stalls/areas or off-road areas will be cited for Parking in a Restricted Area. Payment of citations issued to private vehicles is the responsibility of the registered owner. Payment of citations issued to State owned vehicles is firstly the responsibility of the operator, and secondly the responsibility of the department or unit to which the vehicle is assigned if the operator of the vehicle at the time it was cited cannot be determined.

Parking in a Restricted Area citations which remain unpaid after five (5) business days will have a late fine added.

  • Citations issued to privately owned vehicles which remain unpaid will be subject to normal citation collection processing. This consists of an administrative fee on citations unpaid after approximately twenty-eight (28) days from the date of issuance, and referral to the Wisconsin Department of Transportation for vehicle registration suspension and an additional DOT fee if unpaid after approximately fifty-six (56) days from the date of issuance.
  • Citations issued to State owned vehicles which remain unpaid:
  • Visitor & Parking Services will seek to determine the operator of the cited vehicle.
  • Visitor & Parking Services will contact the operator of the cited vehicle if the citation remains unpaid after five (5) business days from the date of issuance.
  • Visitor & Parking Services will contact the supervisor of the operator of the cited vehicle to initiate disciplinary action and payment of the citation fine if the citation remains unpaid after approximately thirty (30) days from the date of issuance.


Appeal of Parking Citations

Citations under this policy may be appealed in writing to Visitor & Parking Services. The appeal must address the circumstances by which the vehicle was not in violation of this policy.

Promulgation

Upon approval by university administration this policy will be distributed by direct mail to full and part time employees. Thereafter this policy will be included in parking regulations which are published annually. University employees responsible for supervising the work of outside vendors shall provide a written copy of this policy to the vendor.

Definitions

The following definitions are applied:

Athletic Field Permit - A permit issued by Parking Service for the purpose of identifying vehicles which are necessary for the transportation of equipment to and from athletic fields and practice areas.

Essential Use - A condition in which performance of the maintenance or construction task currently occurring requires specific placement of a vehicle for the delivery of bulky or heavy (in excess of 30 pounds) tools, materials or hazardous materials to or from the work site.

Grounds Vehicle - A university owned vehicle used in the performance of grounds maintenance, including lighting and amenities.

Limited Access Service Drive - A route identified for the purpose of essential vehicular access to a building or area. Such service drives are normally pedestrian circulation routes. Extreme caution must be used by all persons operating a vehicle in these areas.

Loading/Delivery - Use of designate service stalls/areas for up to 20 minutes for purposes of loading or unloading program related materials or supplies. Loading/Delivery Permit - A permit issued by Visitor & Parking Services which identifies a vehicle as authorized to use service stalls for up to 20 minutes. These permits are normally issued to outside vendors such as florists and food vendors.

Off-Road Area - Any area not specifically designated and intended to be used for driving or parking of vehicles. Off-road areas include all university sidewalks regardless of width, all lawns and landscaped areas of campus.

Service - Job related activity which is related to the maintenance of university owned property, or construction on university buildings or grounds, or one that involves the movement of hazardous materials.

Service Stall - A parking stall designated as restricted to use by vehicles with state license plates or displaying a service permit.

Service Vehicle - A vehicle used by a university employee, contractor, contractor's employee, vendor or other service provider in the performance of maintenance of university owned equipment or buildings, or construction on university property. Specifically excluded are vehicles used by any person performing maintenance or construction which are used for the primary purpose of commuting to the work site, or by others not directly involved in the transportation of construction or maintenance tools, equipment or related supplies. Service vehicles may be identified by "State Owned" license plates or service vehicle permits issued by Visitor & Parking Services.

Service Vehicle Permit - A permit issued by Visitor & Parking Services which identifies a vehicle as authorized to use service stalls for time periods in excess of 20 minutes. These permits are normally issued to outside contractors and vendors, for such reasons as maintenance on photocopiers and vending machines, or contractors.

Vehicle - Any motor vehicle which is licensed for use on public highways and roads.

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