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Audio Visual Equipment Checkout

Audio Visual (AV) Checkouts is a free service that is available to current faculty, staff and students.

AV Checkouts is located in the Media Lab in Andersen L1008C and has a wide variety of equipment available for use by faculty, staff and students.  HD Camcorders, wireless mics, projection screens, computer projectors, portable audio systems, hand held audio recorders and many more items are available. The Media Lab is located inside of the Andersen General Access Computer Lab.

Please note that checkout reservations must be made at least 24 hours in advance.  Failure to return equipment at the specific time will result in late fees.  Equipment that is returned damaged or with missing parts will also result in additional fees.

To get started, request your equipment by visiting: UW-W AV Checkouts.

Equipment Reservation Process

The reservation process is done through an online form.  The form will show you real time availability of your equipment so that you will know right away that the equipment is reserved for you.

The video below will give you a quick walk through of the reservation process.

Follow the below steps to reserve your equipment.

  1. Login to checkout system by going to: UW-W AV Checkouts
  2. Click on the menu icon at the top of the page labeled "Create New Reservation."
  3. Select the start and end dates and then click on "Add Resources."
  4. Once on the "Add Resources" page, you may browse for the equipment you wish to check out. 
  5. Once you find the equipment you want, click on the "Reserve One of This Type" and the item will be added to your cart.
  6. Once you have added all of your equipment to the cart, you can click on the "Review and Submit" icon in the top right. 
  7. Review the reservation dates and the item(s) and if everything looks good, click "Submit reservation" to complete your order.

Equipment Pick Up Process

All equipment is picked up from the Media Lab.  The Media Lab is located in Andersen L1008C, which is inside of the Andersen General Access Lab.  Remember to bring your UW-Whitewater HawkCard with you when you pick up your equipment.  You will not be able to pick up your equipment without a valid UW-Whitewater HawkCard.

When you arrive at the Media Lab, simply tell the Media Lab Attendant that you have an AV Checkout reservation to pick up. They will then review the equipment with you, have you sign a hard copy of the receipt and give you a copy for your records.  That's it!

Equipment Return Process

Before returning your equipment, make sure all associated items are put back in their cases and everything is properly functioning.  For cameras and camcorders, make sure that you have saved a copy of any pictures or video footage.  All devices are reformatted during the equipment checking process.

When you arrive at the Media Lab, hand the equipment to the Media Lab Attendant.  If you would like to wait while your equipment is checked in, please inform the Media Lab Attendant.  Otherwise, we will notify you via email if anything is missing or malfunctioning.  Once the equipment is checked in, you will receive an automatically generated email notification.

Who can checkout equipment?

Equipment can be checked out by current UW-Whitewater faculty, staff and students.

Where do I pick up equipment?

Equipment pick up and drop off is located at the Media Lab, which is inside the Andersen General Access Computer Lab, 1008C. Equipment can be picked up and dropped off during Media Lab hours, which are available here: Media Lab Hours. Additional information is available on the AV Checkouts Training/Documentation tab.

How long does it take for my checkout request to get processed?

Checkouts will be processed within 1 business day.

Can equipment be delivered?

At this time, we are unable to support equipment delivery.  All equipment must be picked up.

What are the equipment late fees?

A late fee is charged at $5.00 per item for each day they are overdue.

Late fees will be automatically added to your student account or will be charged to your department org code. If equipment is not returned within 30 days of the due date, you will be charged the full cost for the replacement of the checked out equipment.

How long can I checkout equipment for?

Equipment can be checked out for a maximum duration of 2 weeks.  You are able to renew your equipment checkout one time.

Can I renew my checkout?

You are permitted one renewal request per checkout.  After that, the equipment must be returned.

I have a semester long project, can I checkout equipment for the entire semester?

No.  We have a limited inventory and are not able to permit long term checkouts.  Equipment needed for grants and research projects should be purchased as part of those projects.