ICIT provides course evaluation services that allow students to evaluate academic courses and instructors. Evaluation services are available using either an online methodology (the Class Climate system from Scantron) or in a traditional print format.
The online course evaluation system, Class Climate, can be used for any type of course, whether it is a traditional classroom course, a hybrid course, or a course that is entirely online. It can be used for either 8-week, 16-week, summer or Winterim courses.
Evaluations are sent to students via email; students complete the form and submit, and the central system tabulates the results and sends a completed report to department chairs and their designates.
|Self-Service Scheduling Opens||2/13/2023||4/12/2023||3/20/2023|
|Self-Service Scheduling Due||3/6/2023||4/27/2023||4/20/2023|
|Evaluations Close (11:59 pm)||3/14/2023||5/6/2023||5/6/2023|
|Participation Report Delivery||3/15/2023||5/8/2023||5/8/2023|
|Final Report Delivery||3/27/2023||5/31/2023||5/31/2023|
Current Online Evaluation Process Followed by online evals team
Online evals team will generate an extract of all classes/sections from WINS
The generated spreadsheets will be sent to ADAs/Department Chairs
ADAs/Department Chairs will work with instructional faculty to denote which class/section they would like surveyed and submit the questions they would like asked for each class and section
Once the selection spreadsheets are returned to ICIT, the selections entered in the spreadsheet by the ADAs/Department Chair will be used to develop the online surveys in Online Course Evaluation tool
ICIT will pull a final class/section extract from WINS after the final drop date for the term. This extract will then be uploaded to include the student data and final course data in online survey tool and create the surveys for the term. This extract will include all students who are currently enrolled in the class/section.
The online evals team will send out a confirmation spreadsheet to the ADAs/Department Chair. This spreadsheet will provide them an opportunity to confirm that:
Online Course Evaluations Open / Close
Participation reports will be sent starting the day after surveys close to ADAs as a spreadsheet for distribution to instructors.
Final reports will be sent to all instructors for which they were requested (on the initial selection spreadsheet) one week following the final grades due date.
In order to streamline the billing process, please make sure to enter your department's 10-digit org code that should be used for chargebacks for this service in the survey questionnaire spreadsheet from step 2. As indicated in the Service Level Agreement, there is a $0.07 charge per evaluation sent.
Below are sample timelines for various course term types. These are general timelines, and will be adjusted each term to take into account holidays and other university schedule changes.
Regular Term (16W) Courses:
The traditional print format for course evaluations requires departments to purchase pre-formatted answer sheets, and manually distribute in class for students to complete. The completed evaluation forms are hand-delivered to the Help Desk, where the machine-readable answer sheets are scanned and processed, and the results are distributed in PDF format. Once scanned, the evaluations are then mailed back via intercampus mail. The printed Course Evaluation Services are provided by ICIT's Network Operations Center (NOC).
Contact: firstname.lastname@example.org, x1149
Drop Off Location: ICIT Help Desk
Evaluations must be completed using a No. 2 pencil.
Departments are charged $0.12 per evaluation.
For all courses (3-week, 8-week, or 16-week), the deadline for making prep requests is two weeks prior to the end of the final day of classes.
Results are sent to the academic department associate's campus email account. If you need assistance printing, please contact the Help Desk at x4357. Emailed results are in PDF format. During peak end of semester times (January or May), evaluations results can take up to a month to process.
The Course Evaluation Advisory Group is comprised of a department chair and administrator from each college, a student from each college, ICIT representatives and is convened by the Associate Vice Chancellor of Academic Affairs. The group was created to help manage and oversee the online course evaluation process that takes place after each term.
This group will:
Current advisory group members are as follows:
|College / Department||Members|
|Arts and Communication||Eileen Hayes and Jeff Herriott|
|Business and Economics||Kelly Delaney-Klinger and Sara Deschner|
|Education and Professional Studies||Amy Stevens and Andrea Ednie|
|Letters and Sciences||Margo Kleinfeld, Susan Johnson|
|Integrated Studies||Patrica Clasen and Kimberly Kostka|
|ICIT||Kevin Behringer, Eric Loepp|
|Provost Office||Kristin Plessel|
|Student Representatives||Kate Omernik, Liana Opitz, Lydia Korn, Abdel Hamed|