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Google Apps for Education

What Are Google Apps for Education?

Google Apps are free, internet-based software tools available to all UW-Whitewater faculty, staff, and students. Google Apps allows you to create, share and access documents and web pages from any internet-connected computer, tablet, or mobile device. Easy-to-use, collaboration features allow for real-time, online editing of documents and web pages by multiple people, thereby bringing students, instructors, and teams together virtually. Using Google Apps does not require you to buy or install software, and you are able to use the tools right from within your favorite web browser.  To learn more about the differences between using Microsoft Office and Google Apps, review this comparison chart


All UW-Whitewater staff, faculty, and students have the ability to log into and use the different Google Apps for Education. Use your Net-ID and password to login. 

NOTE: You can quickly see what account you are logged into by checking your name/image in the top right corner of the browser window. If you need to access your UWW Google account, please sign out of your personal account, then log back in using your UWW account. 

What if I have multiple gmail accounts (Personal vs. UWW)? Click here for instructions on switching accounts.

What Google Apps Are Available at UW-Whitewater?

Faculty, staff and students have access to the following Google Apps for Education:

  • Google Drive: Google Drive provides you with unlimited online space to store your non-sensitive files. To use Google Drive, you must use a web browser to access files from any internet-connected device (e.g., computer, tablet, or mobile device). Share files or entire folders with individuals or teams to allow for real-time collaboration. Google Drive allows 50 users to simultaneously edit a document or folder. Google Drive also provides a variety of tools to help you create documents, spreadsheets, slide presentations, forms, and drawings - all without needing to use software installed on your computer. A single document, file or folder can be shared with up to 200 users.

  • Google Shared Drives: Google shared drives are spaces where your teams can easily store, search, and access their team's files anywhere, from any device.  Shared drive files belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and work.

You can access the following tools from within Google Drive.

  • Google Docs: A rich text document editor, similar to Microsoft Word, that can be used to create publications with images, tables, drawings and links. Document sharing allows real-time collaboration with others.

  • Google Sheets: A powerful spreadsheet editor, similar to Microsoft Excel, allowing you to track and analyze data. Includes advanced formulas, embedded charts and tables, filters, and more. Enable Sheets sharing to allow for real-time collaboration with others. 

  • Google Presentations: Create beautiful slide presentations, similar to Microsoft PowerPoint, which include videos, animations and slide transitions. Display your presentation slides to others directly from the web using any computer. Enable Slides sharing to allow for real-time collaboration with others.

  • Google Forms: Quickly build and publish online forms to collect data. Results are stored in a Google Sheets spreadsheet for easy review.

  • Google Drawing: A drawing application, similar to Microsoft Publisher, allowing you to insert text, images, word art and more. Share your drawing to enable real-time collaboration with others.

  • Google Sites: Google Sites is an online website creation tool allowing you to easily create shared workspaces that can be accessed by others. Using basic document editing tools, you can quickly create your site layout, insert pictures, embed videos, and much more. Share your site to enable real-time collaboration with others. 

  • Google Maps: Google Maps is a web mapping application offering satellite images and street views of any location in the world. Use Google Maps to view maps and get driving directions.  

ICIT provides many resources to support your use Google Apps for Education.  The following links provide you with information on a wide range of topics.


Video Training

Search for the following helpful videos:

  • Google Drive Essentials with Jess Stratton
  • Google Apps for Students with Aaron Quigley
  • Google Apps for Educators with Aaron Quigley
  • Google Sites Essentials with Jess Stratton
  • And many more...

Live Training (UW-Whitewater Staff and Faculty only)     

The ICIT Technology Training team offers UW-Whitewater faculty and staff live, hands-on, training sessions throughout the year. Hands-on training sessions are not currently available to students.  Please visit the SignUp Tool page to view and register for available classes offered by the ICIT Technology Training and Advancement team. 

ICIT currently provides the following Google training sessions:

  • Google Drive and Docs: Learn about the different Google Apps for Education that you can use to collaborate and file-share on the go! This workshop is an overview of Google Apps including Google Drive, Docs, Sheets, Presentations, Forms, Drawing, and Sites. Learn the basics of each program to get you up and running quickly with Google applications. 
  • Google Drive: Discover UW-Whitewater's online file storage solution and powerful collaboration tool. Learn how to upload files to Google Drive, and how Google Drive desktop client can let you keep your files synchronized across several computers and multiple mobile devices (including Apple iOS iPhone and iPad, and Android phones and tablets). Discover innovative real-time collaboration features in Google documents that allow several people to work on the same file simultaneously. 
  • Google Forms Essentials: A detailed training class that walks through creating and publishing a Google Form, viewing form responses, as well as other advanced Forms settings.
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