**Please Note: Aside from the annual requirement to report outside activities, it is important to report any related changes in circumstances as soon as they occur.**
In accordance with UWS Chapter 8 all UW-Whitewater Faculty, Academic Staff, and Limited Appointees with half-time appointments or more are required to report annually their participation in outside activities. Outside activities may generate conflicts between the needs of the institution, your roles and responsibilities as an employee, and any personal or private interests concerning you and/or your immediate family. These conflicts are common and can often be appropriately managed through the OAR process, which aims to encourage staff honesty and integrity, protect our campus' best interests, and promote ethical public service. If you are asked to submit an Outside Activities Reporting (OAR) Form, please do so as promptly as possible to ensure compliance and avoid any ramifications associated with UW System's Escalation Process.
All Faculty (FA), Academic Staff (AS), and Limited Appointees (LI) with a total of .5+ FTE.
Visit the UW System Conflicts of Interest and Outside Activities website for more information.
See below for quick training videos:
You must submit an OAR Form regardless of whether or not you have outside activities to report.
Once you complete your form submission, you must route it to your appropriate signing authority. Signing authority depends on your reporting structure. See below for routing instructions and examples.
.5+ FTE non-academic units:
.5+ FTE academic units:
For multiple position appointments:
Separate OAR Forms must be submitted for each position appointment if each appointment has a different reporting structure.
The current 2020 OAR Cycle covers the full 2019 calendar year (1/1/19-12/31/19).
Please Note: Aside from the aforementioned yearly cycle requirement, it is important to report any related changes in circumstances as soon as they occur.
You must submit a separate OAR Form for each position appointment if your reporting structure is different across these appointments.
Did you find some old OAR files while you were spring cleaning your office? The UWSA retention schedule for Outside Activity Reports is the "Event" + 3 (three) years. You may destroy the OAR records that exceed this timeline.
The University of Wisconsin-Whitewater is committed to institutional best practices ensuring compliance with UWS Chapter 8: Unclassified Staff Code of Ethics. In support of these expectations, staff honesty and integrity within and outside of their roles in public service are critical to protecting our campus' best interests.
Employees should review, abide by, and ask for clarifications when necessary regarding their respective code of ethics. If an employee is uncertain whether a future action may violate a code of ethics, the employee should consult with their Direct Supervisor, Dean, Department/Division Head, Office of Human Resources & Diversity, and/or the Audit, Risk, Compliance and Ethics Committee. The employees subject to Wisconsin Administrative Code Chapter UWS 8 must also keep track of and report outside activities (See below for more information).
Wisconsin State Statute Chapter 19: General Duties of Public Officials