Withdrawing from classes may have serious consequences on your financial aid award. Before considering withdrawing from the university, students should consider the following implications:
- What is the impact on financial aid for the current semester?
- What is the impact for future semesters?
- What are university policies for refunding tuition, housing, meal plan, or other charges?
Impact on Current Financial Aid
If a financial aid recipient withdraws during a semester, the Financial Aid Office must calculate the amount of financial aid the student did not earn. This is determined based on the number of days the student has attended for the semester. Unearned funds must be returned to federal, state, and institutional financial aid programs, and in many cases, this will cause the student to owe a balance to the university. Federal regulations determine the order for which funds are returned to government aid programs. Loans are returned before grants. If a student withdraws before receiving a financial aid disbursement, under certain circumstances, the student may be eligible for a post-withdrawal disbursement. Once a student has completed more than 60% of the semester, the student has earned all financial aid for that semester.
For example, a student withdraws after attending 50% of a semester, and the student received $6000 in financial aid. The student earned $3000. It is possible the student could owe the university as much as $3000, depending on if they qualify for a refund on any charges and what types of aid they received.
Contact Susan Johnson in the Financial Aid Office if you have additional questions on how withdrawing will impact your financial aid.
Impact on Future Semesters
According to Satisfactory Academic Progress regulations, the university must keep track of the number of credits a student attempts versus the number of credits completed. Student who do not maintain at least a 67% completion rate are ineligible for aid for future semesters. All classes with a "W" grade are considered attempted credits.
University Refund Policies
The Registrar's Office publishes withdrawal deadlines for tuition refunds each semester.
Residence Life will prorate the room charge based on check out date.
The Hawk Card Office will prorate the meal plan based on time of withdrawal. Dining dollars and purple points are prorated based on usage.
Students with a parking pass should contact Parking Services to determine if they qualify for a refund.
Students must contact the Registrar's Office to withdraw. Students may complete the online withdrawal form, go to Roseman 2032, call (262)472-1570, or email email@example.com. Students withdrawing for medical reasons will need to request a medical withdrawal.
If a student stops attending classes without completing the official withdrawal process, the student is considered an unofficial withdrawal. At the end of each semester, the Financial Aid Office receives notifications of students who received non-attendance grades in each of their classes. If a student never began attendance, all aid for the semester will be cancelled, and the student will be required to repay the university. If the student began attendance, but stopped during the term, they will be considered to have attended only 50% of the semester, financial aid will be adjusted accordingly, and the student will be required to repay the university.
Students Attending Module Courses
Courses which do not span the length of the semester are considered to be "module" courses. This includes 8 week courses during fall and spring terms and most courses attended during the summer. Students may be considered to have withdrawn, even if a module course is completed. If a student drops one or more courses and is no longer actively attending any courses, the student is considered withdrawn for financial aid purposes and aid must be adjusted accordingly. Students enrolled in future modules may be required to submit written confirmation they plan to attend those courses.