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Net-ID and Account Management

UW-Whitewater students and employees are assigned a unique Net-ID. Your Net-ID functions as your username to access university technology resources.

  • Students receive their Net-ID when they apply to the university. 
  • Employees receive their Net-ID when they are entered into the HR system. Once a Net-ID is created employees can start using campus services (e.g. email)
  • Some University resources will require you to go through an authentication page in order to access them. This will require your Net-ID and password. 

The first time you use your Net-ID, you will be prompted to answer security questions and will have to reset your password. Passwords expire every 180 days and you will receive email reminders to reset your password.

  • To activate or reset your password, visit
  • For more information on multi-factor authentication (MFA) for WINS users, visit the  MFA page (password protected) on the Registrar Office's website.

Student Services by Status

Student Status Prospect » Applicant » Admitted » Active » Complete »

Prospective Students
Lifetime Services

  • Net-ID
  • WINS
  • TouchNet
  • Students will have access when the application comes in. As long as the student is enrolled in one course, the service will not be removed.
  • If the application is denied, the student withdraws before enrolling or never enrolls, the services will be deprovisioned.


  • Email is provisioned when a student is admitted. As long as the student has terms active, email will remain active.
  • Email will be deprovisioned in February and September each year. This will allow all students to access their 1098T before the email is deprovisioned.
  • Notices will be sent prior to turning the service off.
  • Email service can be extended for graduates by signing up for Warhawk4Life.

Admitted Students
Active Student Services

  • Students have access to the services after their first term is activated. A student can tell the term is activated if they are able to enroll in courses for the term.
  • If a student has graduated, services will be removed after the last active term is complete and the degree is posted.
  • If the student is dismissed or discontinued, the services will be removed after the last active term. This will enable students with incompletes to maintain services while completing their courses.

Active Students
Enrolled Student Services

  • Students have access to these services the first day of their first term.
  • Suspended students are immediately removed from the Whitepages.
  • Student access will be removed after their last active term. If a student has a dismissed or discontinued status, the student will be removed if they are not actively enrolled in a course by the census date.
Completed Students
  • Students who have graduated or completed will receive all of the lifetime services listed above.
  • Alumni can sign up for Warhawk4Life to maintain their email account.

Employee Services Lifecycle

Job Applicant

Net-IDS are created after an employee is hired. No services are offered to applicants.  

Current Employees

Most technology services are enabled for employees upon their date of hire. All campus employees receive subscriptions to LinkedIn Learning, Office 365, and Symantec Antivirus for their personal computers at no charge.

Role-Specific Services

The level of access to campus business systems is determined by the individual's role. Employees who change positions, but remain at UWW will have their access levels adjusted upon entering their new role.  Services with an * may require the use of multi-factor authorization (password protected) (MFA). Learning Technology services include access to integrated tools such as Turnitin, Respondus, Clickers (student response system), and other instructional tools. If you require access to an additional network drive or folder, you can submit a self-service request, or contact the Help Desk.

  • WINS*
  • SFS*
  • HRS*

After Employment

UW-Whitewater employees who leave the University prior to retirement do not retain access to technology services. If the UWW employee is also an alumnus, they will retain their UWW email account if they signed up for WarkHawk4Life. Copy all personal and authorized files you wish to retain prior to leaving the University. Access to network storage is discontinued after employment ends. Symantec Antivirus and Office 365 subscriptions used on personal devices will expire within 30 days of ending employment.

Emeritus or Retired Employees (Lifetime Services)

Emeriti faculty and retired employees retain the technology services noted below for their lifetime. Copy all personal files and other data you wish to retain prior to leaving the University. Access to network storage is discontinued after active employment ends.

  • Library
  • Employee Records Access 

End of Service Supervisor Guide

  • It is the responsibility of the supervisor to return any former employee's computer to the Help Desk in order to have it re-imaged and remove potential confidential data stored locally. See the computer setup and re-deployment document for more information. 
  • To access to a former employee's drive storage folders, submit a request to the Help Desk using the approval process outlined in the data handling policy
  • To request access to a former employee's email for business continuity purposes, submit a request to the Help Desk using the process outlined in the email policy. Email accounts for former employees are purged bi-annually as part of a lifecycle maintenance process. Purged accounts cannot be recovered or accessed, see the restoration of deleted emails SLA for more information.