Records & Verifications

To conveniently serve students, prospective employers and other organizations that require degree and enrollment information, the UW-Whitewater has authorized the National Student Clearinghouse to act as its agent for confirmation of student enrollment and degree verifications. This service is available 24 hours a day, seven days a week.

Student Access

Currently enrolled students who need enrollment verifications for loan deferments, insurance coverage, Social Security, etc., should obtain their formal statement of attendance by printing the National Student Clearinghouse Enrollment Verification offered through WINS. This service is free of charge. By printing this enrollment certificate, you do NOT need to obtain verification from the Registrar's Office.

Third Party Requests

The following link is intended for employers, credit card companies, scholarships, insurance companies and other agencies. To access information verifying UW-Whitewater student enrollment, dates of attendance and degree verifications, you may link to the National Student Clearinghouse.


Students may purchase a copy of their diploma should extenuating circumstances cause the need for a replacement or if a duplicate diploma is desired.  Please fill out the form included below. 

Address requests to:

Registrar's Office
2032 Roseman
University of Wisconsin - Whitewater
800 W. Main Street
Whitewater, WI 53190  

NOTE: Diplomas will not be issued if a student has a hold or outstanding obligation to the University.  

For questions about the Replacement Diploma process, please contact the Registrar's Office.

Replacement Diploma Request Form

Cost

Regular Service - $25.00
Processed the last Friday of the Month. Requests are due 2 days prior (end-of-day Wednesday).

Rush Service - $50.00
Please allow 24-48 hours for rush service processing.  Diploma may be picked up or mailed. Rush fees will only be charged once for multiple diploma copies.

Same-Day Service - $75.00
Available for pick up only.  Orders must be submitted before 2 p.m. Same day fees will only be charged once for multiple diploma copies.


Grade reports are available on-line through WINS

Students may also request a grade report through the mail by completing the downloadable PDF form found here, printing it, signing it, and mailing it along with a double-stamped self-addressed envelope.

Address requests to: 

Registrar's Office
2032 Roseman
University of Wisconsin - Whitewater
800 W. Main Street
Whitewater, WI 53190


FERPA rights cease upon a student's death. Accordingly, the disposition of UW-Whitewater education records pertaining to a deceased student is not a FERPA issue but a matter of institutional policy. UW-Whitewater does not permit the release of education record information of a deceased student for 25 years after his/her death unless authorized by the executor/executrix of the deceased student's estate, or the student's parents, or the student's next of kin if the student's parents are also deceased and an executor/executrix has not been appointed. However, deceased student educational records may be shared with UW-Whitewater school officials who have a legitimate educational interest as defined in the University of Wisconsin - Whitewater FERPA policy. Records may also be made available for UW-Whitewater research purposes.

For questions regarding this policy or to acquire information regarding how submit a records request, please contact the Registrar's Office.


On-line Order Request Form

ORDERING UW-WHITEWATER STUDENT LISTS (please provide all information as indicated in the text below, even if the information would repeat what might have been provided in a separate communication) via the On-line Order Request Form above. 

  • Requestor (person/organization) name, address, and contact information (phone, email, fax).
  • A complete, detailed list of the student directory information data requested.
  • The purpose and intended use for which the data is requested.
  • A statement that the requestor and/or organization will use the data only for the university-approved stated purpose and will not transmit, share or disclose the information with any third party unless written consent from the appropriate university authority is obtained.
  • The desired output format (e.g. hard-copy list, mailing labels, Excel file).
  • The date by which the student list information is needed.
  • A statement indicating that the requestor will be responsible for payment of all costs (see paragraph below for charges) associated with preparing and sending the information in the format requested.
  • Requestor¹s signature and date.

The registrar, or his/her designee, is the final authority for approving/denying requests for UW-Whitewater student information.  The cost for the information includes a setup charge that is a minimum of $100.00 plus $.02 per name for each output format requested (charges are subject to change without notice).  For example, if certain information is requested in an electronic file and other information in hard-copy format, two separate charges of $100.00 plus $.02 per name will be billed for the electronic and hard-copy formats.  A bill will be sent along with the student information to the individual/organization making the request and is payable immediately upon receipt.

UW-Whitewater student information shared with a requestor and/or organization includes student education records protected by the Family Educational Rights and Privacy Act, 20 U.S.C 1232g et seq. (FERPA).  The information shall be used by the requestor and/or organization only for the purposes approved by the University.  The requestor and/or organization shall not transmit, share or disclose the information with any third party unless written consent from the appropriate University authority is obtained and such re-disclosure is permissible under FERPA.  Failure to comply with the requirement not to transmit, share or disclose information, except for the approved purposes, could prohibit the requestor and/or organization from receiving any student information from the University for a period of not less than five (5) years.  In addition, the requestor and/or organization agrees to indemnify and hold the University harmless for any loss, cost, damage or expense suffered by the University as a direct result of the requestor and/or organization's failure to comply with the requirement not to transmit, share or disclose information, except for the purposes approved by the University.