Assistant Director of Facilities - University Housing - 14532

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ATTENTION:

The University Housing department seeks a Senior Building/Grounds Superintendent (Assistant Director of Facilities – University Housing).

JOB DETAILS:

The Building and Grounds Superintendent will provide overall direction for the facilities functions of University Housing. This person will report directly to the Executive Director of University Housing. The Superintendent directly supervises 2 custodial supervisors, a Program Assistant Advanced – Confidential, and 9 skilled and semi-skilled employees involved in the repair, maintenance, and operation of 16 buildings comprising 975,000 square feet and the immediate grounds providing housing for approximately 4,000 students and office space for approximately 60 University employees. This person plans and directs the areas custodial and maintenance activities and coordinates the planning, budgeting, of the facilities housing operation with the Executive Director.

QUALIFICATIONS:

Minimum Qualifications:

• At least seven years of significant and progressively responsible experience applicable to this position is required. A relevant bachelor’s degree from a regionally accredited college with applicable work experience would be acceptable.
• A minimum of four years of experience in a managerial or supervisor leadership position in facilities. Experience in maintenance and care of complex facilities, including property, custodial, building system and building envelope.

Desired Qualifications:

• Experience in a higher education setting is strongly desired.

Knowledge, Skills, and Abilities:

• Knowledge of the mechanical principles, equipment, methods, techniques and terminology used in operation, maintenance and repair of the mechanical systems of buildings including plumbing, electrical, heating, air condition, refrigeration, etc.
• Knowledge of methods, materials and equipment use in building construction.
• Knowledge of complicated equipment operating manuals, technical drawings, blue prints, and specifications.
• Knowledge of codes and standards related to building, fire safety, electrical and plumbing systems, elevators, etc.
• Knowledge of occupational hazards and safety precautions related to maintenance and custodial operations.
• Knowledge of custodial procedures, methods, and equipment use in a large scale custodial operation.
• Knowledge of principles and practices of DOC, EPA regulations and construction codes; special attention to ADA requirements.
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
• Ability to work effectively with diverse constituencies
• Excellent communication and presentation skills
• Strong analytical skills and proven ability to appropriately use data to help guide decision making
• Fluent Skills in modern technologies, including productive tools such as mobile devices, email, spreadsheet, word processing, project management, maintenance scheduling, and web based facilities management applications
• Commitment to the mission and strategic initiatives of UW – Whitewater and UW System Administration

RESPONSIBILITIES:

This position requires on call or off hour response availability. Routine travel is required. Candidates must possess and maintain State and University driver authorization as a condition of employment.

45%   A. Managing, planning and budgeting of the University Housing Facilities Operations.

1. Serve as the Senior Building Supervisor for all University Housing Facilities.
2. Prepare and maintain an annual operating budget of approximately $3.7 million, including proposed capital improvements, capital equipment purchases, labor costs, and supplies/services costs.
3. Manages the University Housing work order system and billing for maintenance services.
4. Monitor expenditures, project expenditures rates and patterns, and direct changes in planned expenditures.
5. Explain and justify to Executive Director discrepancies in actual and budgeted expenditures.
6. Recommend building management policies and procedures to the University Housing Management Team.
7. Serve as a member of the management team in the formulation of departmental goals, policies and procedures, and the evaluation of achievements.
8. Coordinate an effective working relationship with the University's and State's professional architects and engineers, project managers, and building construction superintendents. Serve as the UWW-University Housing “Facilities Representative” or “Technical Advisor” for DFD managed projected.
9. Review architectural and engineering plans prepared by consultants for work to be performed in University Housing buildings and grounds.
10. Responds to questions, attends appropriate departmental or campus meetings in the Executive Director's absence.
11. Maintain an effective working relationship with residents, University Housing staff and campus partners.
12. Perform other duties that may be assigned by the Director.

40%   B. Direct building, engineering, and grounds operations, involving a variety of maintenance, custodial, repair, remodeling and construction work.

1. Provide for a positive customer service experience, for students, families & stakeholders.
2. Develop maintenance standards, schedules, and labor requirements for the grounds, building envelope, mechanical and electrical systems in each of the buildings.
3. Implement and direct a quality assurance program to insure maintenance standards are being met.
4. Routinely conduct building inspections to check on quality of workmanship, materials, and equipment.
5. Plan, schedule and coordinate building maintenance incorporating operational requirements and priorities.
6. Plan and schedule area grounds maintenance and reconstruction activities.
7. Determine the scope of work and estimated cost of maintenance and/or improvements requested by other areas of the department and tenants.
8. Direct, plan, schedule and coordinate remodeling and construction work in buildings; maintain an effective working relationship with contractors performing construction and equipment maintenance in University Housing buildings.
9. Develop building utilization plans to meet departmental requirements.
10. Interact with Facilities Planning and Management and University Staff for coordination and/or use of each other’s staff

15%   C. Supervise and direct Supervisory, Skilled and Semi-Skilled facilities employees

1. Coordinate human resource needs of facilities operations including, but not limited to, payroll administration, classified personnel issues, student employment, training, and effective communication with employee union personnel.
2. Insure that effective training and employee job performance is maintained and identify and recommend training/development opportunities for facilities staff as needed.
3. Authorize the hiring, transfer, re-assignment, promotion, discipline, and termination of employees of the University Housing Facilities department.
4. Provide leadership and managerial support to custodial supervisors.
5. Develop facilities employee performance standards and perform employee performance appraisals.
6. Determine facilities staff training needs and recommend employee career development opportunities.
7. Take disciplinary action and authorize disciplinary action as appropriate.
8. Establish employee work schedules, authorize leave of absence, and authorize overtime work.
9. Set expectations and direct office clerical staff who provide support for the University Housing Facilities office.

DEPARTMENT INFORMATION:

University Housing provides student housing here at the University of Wisconsin – Whitewater for over 4000 residents in fourteen residential facilities with a new complex opening in the Fall of 2019.

CAMPUS INFORMATION:

UW-Whitewater (http://www.uww.edu) is the largest regional comprehensive university within the UW System and enjoys a reputation as a high quality residential campus located near the scenic Kettle Moraine State Forest in southeastern Wisconsin. UW-Whitewater is situated on 400 acres of land and has an annual budget of more than $219 million. UW-Whitewater is located in the community of Whitewater, which has 14,622 residents and is within convenient driving distance to the metropolitan areas of Madison, Milwaukee and Chicago. The university enrolls more than 12,000 students in more than 50 majors housed within four academic colleges. UW-Whitewater also offers 16 master’s degrees and a Doctorate in Business Administration. The university’s strategic plan can be found at: www.uww.edu/strategic-plan. It has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. UW-Whitewater is a Division III NCAA university and member of WIAC (http://wiacsports.com). The campus has over 200 student organizations and is a vital economic engine for southeastern Wisconsin.

UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

TO ENSURE CONSIDERATION:

Applications received by Aug 24, 2018 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1072 or hrstudent@uww.edu.

For questions regarding the position please contact:

Jody Marquardt
Business & Residential Operations Coordinator – University Housing
262-472-1999
marquarj@uww.edu

TO APPLY:

Only complete application packages will be considered. A complete application includes online submission of the following documents:

• Cover letter
• Resume
• Names and Contact information for three references

This Job ID is 14532.

Who are you?

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here: UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here: UW-Whitewater Internal Applicants

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