Grant Officer - Office of Research & Sponsored Programs - 15572

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ATTENTION:

The office of Research and Sponsored Programs at the University of Wisconsin-Whitewater seeks a Grant Officer (Assoc Admin Program Specialist or Admin Program Specialist depending on experience).

JOB DETAILS:

The Grant Officer manages the campus’ grant proposal development and submission process and provides a full range of administrative and support services related to extramural and intramural grants with significant interaction between administrators, faculty, staff, funding agency personnel, and collaborating partners.

QUALIFICATIONS:

Minimum Qualifications:

• Bachelor's degree from an accredited four-year college or university
• Three years of progressive administrative responsibility

Knowledge, Skills and Abilities:

• Familiarity with program, budgetary, regulatory, and compliance policies and requirements of major federal funding agencies
• Knowledge of OMB circulars, Cost Principles, and Audit Requirements for Federal Awards
• Extensive knowledge of and experience with online proposal submission systems, especially Grants.gov and FastLane
• Ability to meet deadlines, perform multiple tasks simultaneously with a high level of accuracy and attention to detail, and effectively prioritize tasks and responsibilities
• The ability to work both independently and in a team environment
• Excellent interpersonal skills and the ability to develop good rapport with a variety of individuals at all levels of the University as well as funding agency personnel
• Demonstrated strong computer skills in the use of Microsoft word processing, spreadsheet, and database software programs such as Word, Excel, and Access
• The ability to effectively train others in a variety of grant-related topics
• Strong oral and written communication skills
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills
• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

RESPONSIBILITIES:

A. 90% – Management and Coordination of Extramural and Intramural Funding Processes

1. Create and manage an ongoing process to identify and disseminate potential extramural and intramural funding opportunities, locate applicable application guidelines and associated materials, and confirm deadlines using searchable grant databases and internet sites.
2. Responsible for providing guidance and assistance to UW-Whitewater faculty and staff in the development of grant proposals.
   • Write nonscientific sections, including campus boilerplate information; facilities, equipment, and other resources information; and other supporting information.
   • Develop budgets and budget justifications, customizing formats in accordance with funding agency guidelines. Ensure compliance with applicable federal, state, funding agency, UW System, and UW-Whitewater financial regulations. Work with Human Resources to determine appropriate position classifications and salary levels for new project personnel.
   • Compile supplemental materials and documents, including biosketches, current and pending support information, just-in-time information, and support letters.
   • Complete all electronic forms including uploading required documents and supporting information.
   • Coordinate with the ORSP Compliance Officer and ORSP Director to ensure all applicants and proposed activities are in compliance with all required and appropriate rules and regulations including IRB, IACUC, and Conflict of Interest policies and procedures prior to proposal submission and award acceptance.
   • Serve as a key contact person/liaison with collaborators, and manage the development and compilation of grant proposal materials from subcontractors, consultants, vendors, and other external partners.
   • Work with principal investigators, Department Chairs, Deans, Unit/Division Directors, and other campus administrators to secure matching and cost-shared funding as required by grant program solicitations.
   • Meet with principal investigators and other key project personnel on a regular basis to gather information for proposal and budget development. Review drafts and recommend changes/make adjustments based on discussions.
   • For limited-submission proposals, develop and manage an internal proposal review process (e.g., create review/survey/rubric; recruit and train reviewers; compile reviewers’ rankings, feedback, and recommendations into a report for campus administrators; make recommendations to campus administrators based on proposal competitiveness and correspondence with funding priorities).
   • Monitor the status of proposal submissions until awarded, rejected, or withdrawn.
3. Responsible for development and provision of one-on-one and group training and guidance for UW-Whitewater faculty and staff on pre-award grant-related topics (e.g., identifying funding sources, proposal development and submission, budget development, regulatory policies and procedures, compliance requirements).
4. Responsible for review of grant awards, contracts, and subcontracts, and interpreting grant terms and conditions; ensure UW-Whitewater’s compliance with federal, state, funding agency, and/or UW System policies, procedures, and regulations, and make approval/modification recommendations to the ORSP Director.
5. Continually review and stay current on newly published Federal, nonfederal, State, UW System, and UW-Whitewater policies, procedures, and regulations. Serve as a resource on regulatory matters for the campus.

B. 10% – Duties in Support of the Office of Research and Sponsored Programs

1. Work independently to complete special assignments and projects as assigned by the ORSP Director. Propose and take responsibility for developing and managing new procedures and initiatives that will improve the effectiveness and efficiency of the ORSP.
2. Cross-train ORSP staff members to provide back-up on extramural and UW System grant development as needed.
3. Responsible for preparing and distributing grant-related reports for campus and UW System administrators and funding agency personnel.
4. Propose and take responsibility for developing and managing new policies and procedures related to extramural and UW System grants.
5. Participate in relevant professional development activities (e.g., conferences, webinars, online training courses)

CAMPUS INFORMATION:

UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions, 13 freshman-sophomore branch colleges, and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. Founded in 1868, the University of Wisconsin-Whitewater Campus and Rock Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.

ORGANIZATIONAL INFORMATION:

The University of Wisconsin-Whitewater is part of the 26-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per UPS Operation Policy: TC1, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.

SPECIAL NOTES:

UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

TO ENSURE CONSIDERATION:

Applications received by July 3, 2019 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.

For questions regarding the position, please contact:

Becky Mueller
Grant Officer
muellerr@uww.edu
262.472.1049

TO APPLY:

Only complete application packages will be considered. A complete application includes online submission of the following documents:

• Resume/CV
• Cover Letter/Letter of Interest
• Three Professional/Supervisory References with names and contact information

This Job ID is 15572.

Who Are You?

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