Archives and First Year Experience Librarian - University Library-18121

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The Department of University LIbrary at University of Wisconson - Whitewater seeks an Archives and First Year Experience LIbrarian. (Librarian I - Research, LM001)

Academic staff positions are provided fixed term appointments with annual renewals unless otherwise noted. Reappointment for subsequent terms is dependent upon performance, university funding and external forces.


Position oversees the coordination of many of the Library’s first year initiatives and instruction in collaboration with First Year Experience and related programs with an emphasis on first generation, equity, and inclusion. The position assists with the physical maintenance of the collection and the supervision of student worker employees. Position provides public service and access to collections, including the University Archives/Area Research Center. Assume responsibility for Archives operations in the absence of the Archivist. This position reports to the Head of Archives and works in close collaboration with the Reference & Instruction Librarians.


Minimum Qualifications:

  • Master’s of Library/Information Science degree, relevant Master’s degree, or active enrollment toward Master’s degree
  • Knowledge of, or ability to learn, library services, processes, searching of library catalogs and databases, and circulation systems
  • Excellent computer skills, e.g., skill with software such as Adobe Creative Cloud, web page creation and maintenance, digitization hardware and software, and search engine usage

Desired Characteristics:

  • Information literacy instruction or other teaching experience
  • Bilingual or familiarity with Spanish language
  • Awareness of higher education inclusion and equity initiatives
  • Knowledge of, or ability to learn, genealogical and historical research

Knowledge, Skills, and Abilities:

  • Ability to work under general supervision applying a variety of complex rules and procedures with close attention to detail
  • Excellent interpersonal skills, including written and oral communication
  • Ability to work collaboratively with faculty, administrators, staff, and students from diverse socioeconomic backgrounds
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills


40%   A. Provide service, organization, and access for the University Archives/Area Research Center, including campus records management.

  1. Provides customer services for patrons (in person, via telephone, correspondence, or email)
  2. Assist with circulation of materials to in-house patrons as well as transfers to and from other Area Research Centers
  3. Coordinates and assists with collections, record management, digitization, and other projects under the supervision of the Head of Archives
  4. Processes new archival collections by weeding materials, organizing collections, labeling boxes and folders, developing detailed finding aids, updating databases and developing catalog records
  5. Assists in campus records management. Receive university records from campus departments and offices and conduct research in university records
  6. Assists in the physical and digital processing, maintenance, and preservation of the collections using and maintaining appropriate equipment, software, and techniques

40%   B. Provides instruction and services that assist First Year students in developing a sense of belonging and learning the tools of scholarship in an academic setting

  1. Collaborate with and support campus departments and subject areas, including First Year Experience and Undergraduate Research
  2. Develops library instruction and services to support first generation students and students from underserved communities
  3. Collaborate with Library staff to establish student awareness with Library services to reduce opportunity gaps and increase student achievement
  4. Foster connections to library and campus resources that contribute to academic and social success
  5. Explore and apply pedagogy and instructional design that support students through multiple modalities
  6. Evaluate and assess instruction and initiatives

15%   C. Provides Reference and Instructional support services in collaboration with librarians

  1. Provide in-person and virtual reference assistance to University of Wisconsin-Whitewater faculty, students, and staff and other library users at the Reference Desk and via telephone, email and online chat
  2. Develop instructional and outreach tools including library user guides, web pages, and tutorials
  3. Serves regular rotating service desk hours and relieves staff during temporary schedule conflicts
  4. Participate in assessment projects and in application of assessment results in job responsibilities

5%   D. Conducts daily responsibilities that align to department, library, and university strategic priorities

  1. Participate in committees and professional development opportunities
  2. Participate in Reference & Instruction and Andersen Library decision-making and planning, serving on Library, University, community, and professional committees as appropriate.
  3. Perform other functions as requested


Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. UW-Whitewater’s main campus is located in Whitewater, with a branch campus in Rock County, in the city of Janesville. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. UW-Whitewater’s campuses are located conveniently near Milwaukee, Madison, and Chicago, and thus offer the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.

The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs offered at the associate, bachelor, master, and doctoral levels. These include both on-campus and online programs, and span the disciplines, from the theoretical to the applied, and encompass study in the arts, business, education, humanities, natural sciences, social sciences, technology, and professional and interdisciplinary programs.

UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the nation. The campuses have more than 200 student organizations and UW-Whitewater’s intercollegiate athletic teams compete at the NCAA Division-III level. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.


Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.ss and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.


Well-qualified candidates can expect a salary commensurate with the candidate’s education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure.


University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.


Applications received by April 13, 2022 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1072 or hrstudent@uww.edu

For questions regarding this position, please contact:

Beth Elam
Library Assistant III


Only complete application packages will be considered. This includes online submission of the following documents:

  • Resume/CV
  • Cover Letter/Letter of Interest
  • Three Professional/Supervisory References with contact information, dates of employment

This Job ID is 18121

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