Coordinator of Academic Standards & Programming - Academic Advising & Exploration Center - 20661

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The Academic Advising and Exploration Center at the University of Wisconsin-Whitewater seeks a Coordinator of Academic Standards & Programming (Retention Specialist, AE107).




This position coordinates the programming for reinstated and students on probation; serves as the Chair of the Academic Standards Committee, administers the duties and functions related to Academic Standards; assists with the management of students participating in the Early College Credit Program; and coordinates the administrative aspects of advising during SOAR. The coordinator serves as a liaison to campus offices/departments and performs other duties as assigned.    




Minimum Qualifications:

  • Master's degree required (by the start date).
  • Four years of academic advising or similar experience in a higher education setting (professional advising preferred).
  • Experience developing and administering support programming for students.
  • Progression of experiences, duties, and responsibilities on a college campus.
  • Commitment to a student-centered approach.

Preferred Qualifications:

  • Knowledge of PeopleSoft or similar Student Information System highly preferred.
  • Knowledge of EAB Navigate highly preferred.
  • Demonstration of excellent organizational, communication, presentation, and interpersonal skills.

Knowledge, Skills and Abilities:

  • Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
  • Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills.



Office of Reinstated and Probationary Students 

  • Develop programming to promote the success of probationary students.
  • Serve as a campus resource for students having academic difficulty.
  • Collaborate with campus partners and coordinate efforts to facilitate student success.
  • Utilize data analytics to evaluate services, create programming, and to educate the campus community.
  • Coordinate programming and success initiatives with campus partners.

Academic Standards

  • Serve as the Chair of the Academic Standards Committee. 
  • Update and maintain the Academic Standards website.
  • Serve as a resource for university standards to the campus community.
  • Coordinate the appeal processes (including notification, review, and record keeping).
  • Update student records in regard to academic standing.

Additional Programming 

  • Assist in coordinating the Early College Credit advising and orientation process.
  • Assign AAEC staff responsibilities for SOAR programs.
  • Assist in assigning advising loads post-SOAR programs.
  • Pull reports required for successful advising by AAEC staff.


  • Serve on University committees as appropriate. 
  • Provide mentorship and training to AAEC staff.
  • Be an active participant in following applicable safety rules and regulations including necessary training and drills.
  • Perform other duties as assigned.




UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,000 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW has approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.

The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.




The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.



Well-qualified candidates can expect a starting annual salary commensurate with the candidate's education, related experience, and qualifications.


UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.




University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.




Applications received by April 5th, 2024, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hrstudent@uww.edu.

For questions regarding this position, please contact:

Melissa Walton






Only complete application packages will be considered. This includes online submission of the following documents:

  • Cover Letter
  • Resume
  • Name and contact information for three professional references.

This Job ID is 20661.


Application Links: 

A potential applicant who is NOT currently employed by the University of Wisconsin System, click here:

UW-Whitewater External Applicants

A current employee of the University of Wisconsin System, click here:

UW-Whitewater Internal Applicants

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