Student Status Examiner Senior / Assistant Coach - Admissions / Intercollegiate Athletics - UWW INTERNAL ONLY - 16485
This posting is no longer available.
INTRODUCTION:
The Departments of Admissions and Intercollegiate Athletics at the University of Wisconsin – Whitewater seeks a Student Status Examiner Senior and an Assistant Throwing Coach.
This is an internal posting for current UW-Whitewater employees. Applicants who currently are not employed by UW-Whitewater in a qualifying category (University Staff, Academic Staff, Faculty, Limited) will not be considered. After review of internal applicants the position may be opened for public application.
JOB DUTIES:
This is a combined 100% FTE position 76% Student Status Examiner Senior reporting to the Director of Admissions and 24% Assistant Coach Track & Field reporting to the Head Coach of Track and Field. The Student Status Examiner Senior is University Staff and the Assistant Coach is Academic Staff. This position will also maintain a good working relationship with all Admissions Staff, Athletic Trainers, Strength & Conditioning Coordinator, Athletic Department Support Staff, and other university staff.
The Student Status Examiner Senior will be responsible for the comprehensive review of undergraduate applications and will be expected to implement review procedures on a variety of application types (e.g. freshman, transfer, special non-degree, early college credit). This position will examine and determine residency, determine admissibility, and process accordingly to ensure admission guidelines are met. This position will work with the review team and the Assistant/Director of Admissions when necessary. In addition to the duties already listed, the Student Status Examiner will maintain admission records, generate admissions correspondence, and work with the admissions business processes.
The Assistant Coach will assist the Head Coach of Track and Field in the planning, recruiting, coaching, developing, implementing, communication and administering of his/her program to achieve University and Department objectives. Goals and objectives are to be developed prior to the beginning of each season with the Head Coach. The person in the role is expected to exhibit behavior that enhances the respect for the student-athletes, the athletics program, and the University. The Assistant Coach is required to assist in the direction and control of the program in accordance with NCAA, WIAC, and University rules and regulations. Violation of University, NCAA or Conference rules on the part of Athletic Department personnel may result in disciplinary action up to and including termination of employment.
Student Status Examiner Job Duties
80% A. Evaluation of Undergraduate Applications
- Review applications to determine if educational and testing information has been submitted. Work with the Admissions team to notify students on what information is needed to complete the admission file
- Evaluate admission applications for freshman, transfer, readmit, Rock County, international and special students using ImageNow and PeopleSoft. Perform comprehensive review of applications based on admit type
- Determine admissibility of applicants by reviewing all admission criteria—high school records, college transcripts, pre-college achievement tests, letters of recommendation and counselor statements. Refer to established admissions standards set by the University of Wisconsin System and the University of Wisconsin-Whitewater
- Determine residency of students according to Wisconsin Statutes
- Evaluate admissions applications and perform comprehensive review for Early College Credit and high school special students. Coordinate with other UWW offices who assist with these programs
- Maintain contact with Assistant Director/Director of Admissions on applications that require further evaluation
10% B. Internal and External Office Support
- Notify appropriate administrative, academic, and service offices of newly admitted students for follow-up action
- Provide quality information and assistance to Admissions Staff and student workers on day-to-day application processing, when needed
- Work with Admission staff to ensure accurate reporting of admission data, which may include testing of data and analyzing the details of developed queries
- Collaborate with other staff to problem solve, develop efficiencies and streamline processes
10% C. Other Duties as Assigned
- Maintain knowledge of computer capabilities
- Assist in answering the phone and other inquiries from students, family members, and high school and college personnel concerning admission criteria — including interpretation of university policies
- Obtain correct information from service offices (such a Residence Life, University Financial Services, Registrar, Housing, Financial Aid) to provide to prospective students.
- Adhere to all rules and guidelines of the NCAA, WIAC and University
- Assist head coach to plan and direct the development of student-athletes in relation to general and specific skills necessary for successful competition
- Adhere to all athletic training measures for the safety and welfare of student-athletes
- Assist with scheduling, conduct, and management of intercollegiate athletics contests
- Assist with instructing student-athletes in the principles and rules of the sport, WIAC and University policies
- Schedule, prepare, and supervise all team practices, travel and activities in the absence of the head coach
- Attend staff meetings/professional development seminars, and assist with total program issues
- Represent the head coach at WIAC and NCAA meetings in their absence
- Assist head coach to ensure the safety, maintenance and preparation of the playing and practice areas for all student-athletes
- Assist with recruitment and recommendation of student-athletes to the University
- Complete recruiting logs on a monthly basis
- Interact with admissions personnel in the recruitment policies and procedures for the University
- Assist the head coach with fund raising projects needed to support program
- Assist the head coach with support and promotion of sport
- Assist with the total program support through Athletic Department activities and events
- Attend job-related clinics and conferences
- Maintain current membership in professional organizations
- Attend appropriate WIAC meetings in the absence of the head coach
- Serve on department and university committees as needed
- Serve as a resource to the community in areas of expertise
- Assist the head coach with the development of outreach activities which support and enhance the athletics program, individual sports, and university
- Assume other duties as assigned by the Head Coach
QUALIFICATIONS:
Minimum Qualifications:
- High school diploma
- 3 years of administration office work experience (Associate or Bachelor’s degree may substitute for years of experience)
- Ability to determine a variety of math computations (i.e. class rank, grade point average)
- Throws experience
- Earned Associate and/or Bachelor’s degree
- Familiarity with student information systems, particularly PeopleSoft
- Experience working with student transcripts/records, transfer credit evaluations or academic advising
- Experience in providing effective customer service skills and the ability to provide accurate and efficient service to staff, students (both prospective and current), other campus personnel, the general public, and visitors to campus
- Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously
- Ability to exercise considerable independent judgment and exhibit exceptional attention to detail
- Knowledge and experience in the use of computer software applications (i.e. Microsoft Office Suite, email, etc.)
- Effective interpersonal skills and ability to establish positive interaction with students, staff and faculty
- Consistent and proven ability to recruit high-level student/athletes
- Consistent and proven ability to coach and develop high-level student/athletes
- Ability to consistently meet recruiting expectations established by the head coach
- Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds
- Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills
CAMPUS INFORMATION:
Founded in 1868, UW–Whitewater is one of eleven comprehensive universities in a public higher education system that also includes two doctoral institutions and a statewide Extension. In the fall of 2018, as a result of the University of Wisconsin System’s restructuring of the state’s 13 two-year campuses formerly known as UW Colleges, UW–Rock County began operating as a branch campus of UW–Whitewater under the new name of University of Wisconsin–Whitewater at Rock County. Together, these campuses form a preeminent academic institution driven by the pursuit of knowledge, powered by a spirit of innovation, and focused on transforming lives. The University of Wisconsin-Whitewater Main Campus and Rock County Campus are located conveniently near Milwaukee, Madison, and Chicago, and thus offers the advantage of beautiful small-town environments with easy access to the cultural and commercial opportunities of major metropolitan areas.
The Warhawk family — led by caring faculty and staff — is devoted to student success within a broad range of academic programs. UW-Whitewater has a special mission within the UW System to serve students with disabilities and, as such, embraces the principles of universal design and is one of the most accessible campuses in the state. The campuses have more than 200 student organizations and UW-Whitewater is a Division III NCAA university. UW-Whitewater is committed to seeking and sustaining a culturally and ethnically diverse campus environment, building a diverse faculty and staff with expertise and interest in serving students with diverse needs, backgrounds, ethnicities, abilities and other distinct characteristics in respectful, sensitive and understanding ways. The University of Wisconsin-Whitewater is an Equal Opportunity and Affirmative Action Employer, and actively seeks and encourages applications from women, people of color, persons with disabilities, and veterans.
ORGANIZATION INFORMATION:
The University of Wisconsin-Whitewater is part of the 13-campus University of Wisconsin System (https://www.wisconsin.edu).
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and UW System Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see http://www.uww.edu/asfr. If you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.
To learn more about UW-Whitewater's competitive benefits packages go to our: ALEX webpage, which is our interactive benefits decision support tool.
SPECIAL NOTES:
UW-Whitewater embraces AAC&U’s LEAP principles (http://www.uww.edu/leap) and emphasizes student, staff and faculty participation in High-Impact Practices (https://www.aacu.org/resources/high-impact-practices). The Office of Research and Sponsored Programs (http://www.uww.edu/orsp) provides support for faculty scholarly and creative activities as well as other opportunities to apply for reassigned time and/or other resources to support research activities. UW-Whitewater faculty and staff also have access to technology transfer and research resources provided by WiSys (https://www.wisys.org).
CONDITIONS OF APPOINTMENT:
University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/
The University of Wisconsin–Whitewater has authority to implement temporary workforce reduction and cost saving measures to address financial challenges resulting from the COVID-19 crisis, consistent with Wisconsin law and Board of Regents, UW System, and UW–Whitewater policy and procedure.
TO ENSURE CONSIDERATION:
Applications received by September 17, 2020 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process.
If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact us at 262-472-1024 or hrstudent@uww.edu.
For questions regarding the position, please contact:
Melissa Walton
Talent Acquisition Coordinator
waltonm@uww.edu
(262) 472-1385
HOW TO APPLY:
Only complete application packages will be considered. A complete application includes online submission of the following documents:
- Resume/CV
- Cover Letter/Letter of Interest
- Three Professional/Supervisory References with contact information
Who Are You?
A current employee of the University of Wisconsin System, click here and type in the Job ID: UW-Whitewater Internal Applicants
Before you get started with the online application process, we recommend you preview the frequently asked questions (FAQs) by selecting the link below.
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