Projects

Our professional project and process managers provide leadership and guidance for University and IT projects.

Through consulting, managing and monitoring selected projects, we facilitate progress in order to meet our customers' expectations for project scope, costs, schedule and final deliverables. For help or general inquiries, please contact Urmi Roy.

Below is a list of the major projects being worked on by ICIT. Projects have been selected because they are either of interest to the campus or will have a significant impact on the university community. This list represents only a portion of the active projects.

Ongoing and Completed Project List

Purpose

ICIT is preparing to upgrade to PeopleSoft 9.2 in 2018. The goal of the project is to improve the experience for student and administrative users, and maintain pace with PeopleSoft releases. The result will be a modern, flexible and reliable set of IT tools.

Scope

Phase 1 - Upgrade OS and PeopleTools
Phase 2 - Customization Analysis 
Phase 3 - PeopleSoft 9.2 upgrade 
Phase 4 - Oracle Upgrade 

Target Date

ICIT successfully upgraded to PeopleSoft 9.2 in Summer 2018. 


Purpose

ICIT is currently implementing a business intelligence program (also known as BI or OBIEE) that will enable more robust data queries and analyses by connecting common enterprise data warehouses. This major project is a collaborative effort with UW System and UW-Whitewater's sister campuses. 

About

Efficiently harnessing the immense amount of data within the UW System and its campuses is essential to timely and responsive decision making. UW-Whitewater, in collaboration with the UW System and our sister campuses, is currently implementing a business intelligence program (also known as BI or OBIEE) that will enable more robust data queries and analyses by connecting common enterprise data warehouses. Once fully implemented, the BI program will transform the raw data and information, hosted in a variety of systems, into a meaningful, powerful and interactive reporting tool.

Project Goals

  • Install, configure, set up security and authentication
  • Review and migrate existing queries assessment of system-wide shared queries
  • Facilitate the creation of a metadata repository for shared queries
  • Create dashboards/reports using semantic layer that replace shared queries in interactive reporting
  • Train two technical staff from each campus
  • Move student data related queries to OBIEE

Scope

Infrastructure Setup

  • Review and recommend architecture details for development, test and production environments
  • Review and recommend the approach to configure OBIEE authentication
  • Review and recommend approach to OBIEE authorization  

Shared Queries & Implementation

  • Develop a fit/gap results document that shows level of fit and customizations needed to meet all reporting requirements
  • Develop options for future state data architecture for shared queries
  • Conduct options review sessions and facilitate the decision making process  
  • Develop implementation plan for the design, build, test and deploy phases of the project, including application work stream and change management work stream  

Student Pilot

  • Analyze the current student reporting data models and determine if a conversion to a dimensional model (i.e. a data warehouse) will be needed
  • Develop recommendations on whether common student data model can be leverages
  • Develop the high level logical model for student data based on above results (dimensions and facts)
  • Develop a template implementation plan for the three types of conversions
  • Working with the campuses, complete the remaining initiate/analyze tasks
  • Using the template implementation plan, work with the pilot campuses to build their implementation plans and establish the next phase of work for each

Target Date

Ongoing


Project Summary

In an effort in increase enrollment and promote UW-Whitewater, student Chris Skrandzius working alongside ICIT created a project targeting search engine optimization through Google Maps. The project's purpose was to claim official UW-Whitewater locations when searching through Google. By claiming these locations, people are now able to review and rate specific locations on UWW's campus such as dorms, departmental buildings, dining centers and events. These SEO features will allow current and prospective students, faculty and staff get an accurate understanding of the UW-Whitewater campus and brand.

The next phase of the project will be to expand additional map directories such as, Apple Maps, Waze, Bing and Garmin.


Project Summary

In the fall of 2017, ICIT officially rolled out Kumo. Kumo is a cloud-storage product that simplifies access to the cloud-storage service Google Drive. With Kumo enabled, a user's Google Drive will show up as the M: drive on the workstation, allowing users to save and open files just like other mapped drives. Kumo is now available on PC for all students, faculty and staff in all general access labs, Andersen Library, and Hyland with more to come. Kumo provides seamless storage for all campus-owned Windows workstations and eliminates the need for portable storage devices. Kumo simplifies file storage and is available now. For more info please visit: http://www.uww.edu/icit/services/file-storage#tab_KumoCloudStorageService


Project Summary

In the Fall of 2017 ICIT transitioned from the print management client Pharos to PaperCut. The initial rollout of PaperCut focused on student-facing printing in all general access labs. PaperCut is a simplified printing solution that provides a wide variety of reports including environmental impact and user print data. PaperCut has provided a stable print management system and has cleaned up older issues left by Pharos.

The transition of PaperCut to the student print management software was completed in the Summer of 2017.  The next step will be to transition the faculty print management software from iPrint to PaperCut. The implementaion is planned for Summer 2018. www.uww.edu/icit/services/printing-students#tab_Description


Project Summary

In the fall of 2017, ICIT introduced Citrix Virtualized Applications. Citrix is a tool that provides easy access to virtual applications across campus. These applications can be accessed from anywhere and they eliminate the need to download an entire virtual desktop. Citrix provides a streamlined process for instructors and students to access course software during class time without the need of a physical lab. Students and instructors can access the virtual library of apps from their own computers for easy and seamless collaboration. To get started, please go to: https://www.uww.edu/icit/services/virtual-lab


Project Summary

The goal of this project is to successfully transition from UWW's current Learning Management System (LMS) Desire2Learn, to Canvas. The Canvas LMS is an online learning platform used to deliver online courses and enhance traditional, face-to-face, and hybrid/blended courses. Canvas will provide "anytime, anywhere" access to course materials, such as syllabi, readings, and multi-media files, as well as course tools such as electronic drop boxes, ePortfolios, online quizzes, and grades. The current timeline for the transition points to Fall 2018 as the earliest opportunity to migrate courses to Canvas. For more info, please visit the Canvas Transition Portal


Project Summary

In the Fall of 2017, ICIT introduced Umbrella by Cisco. Umbrella is a cloud-delivered security service. Cisco Umbrella uses the internet's infrastructure to block malicious destinations before a connection is ever established. The software acts as a filter in order to stop users from visiting any malicious, vulnerable or compromised websites. Recently, ICIT has introduced roaming capabilities with Umbrella. UWW faculty, staff and student are now protected even when they are off campus.  http://www.uww.edu/icit/services/it-security#tab_ITSecurityTrainingInitiatives


Project Summary

In the fall of 2017, ICIT's Web Team began work on a project dedicated to updating custom .NET applications. A .NET application is a non third-party custom web application.  The design, technology, and functionality of these applications had become outdated so the Web Team, working closely with each application owner , rebranded, refreshed and reworked each application to make sure they were running efficiently and effectively.

The project resulted in several updated .NET apps including:

Change of Status application - Working with Continuing Education and HR, the Web Team added summer contracts to the change of status process, eliminating the paper process. Faculty and Staff can now acknowledge their summer contracts online without a scanner or fax machine. The system is able to track contracts and speed up the approval process and lag time.

What's next?

The next phase of the project will target employment applications.  Currently, HR is manually maintaining an email list of potential job applicants. Moving forward this June each list will be maintained within a listserv and automatic emails will be sent to each list with relevant current job openings.