Our professional project and process managers provide leadership and guidance for University and IT projects.

Through consulting, managing and monitoring selected projects, we facilitate progress in order to meet our customers' expectations for project scope, costs, schedule and final deliverables. For help or general inquiries, please contact Urmi Roy.

Below is a list of the major projects being worked on by ICIT. Projects have been selected because they are either of interest to the campus or will have a significant impact on the university community. This list represents only a portion of the active projects.

Ongoing and Completed Project List

Project Summary

In the Spring of 2018, ICIT and UW-Whitewater launched a partnership with Involvio. Involvio is a mobile application designed to aid students with regards to campus resources, local events, calendars and academic success. The goal of the project is to help students become more organized and involved with the UW-W community, make campus resources readily available and create a student success network. Involvio will be able to leverage numerous campus resources and integrations including the Canvas Learning Management System, campus calendars, student organizations and Webex. Involvio will help students stay more organized and aid in their overall success at UW-Whitewater. 

What's Next?

Involvio is currently being piloted among a selected group of the UW-W community. 

Project Summary

ICIT is preparing to upgrade to PeopleSoft 9.2 in 2018. The goal of the project is to improve the experience for student and administrative users, and maintain pace with PeopleSoft releases. The result will be a modern, flexible and reliable set of IT tools. The project will be executed in phases:

Phase 1 - Upgrade OS and PeopleTools - Completed
Phase 2 - Customization Analysis - Completed
Phase 3 - PeopleSoft 9.2 upgrade - Completed
Phase 4 - Oracle Upgrade - Completed

Update: In July of 2018, ICIT successfully upgraded to PeopleSoft 9.2. The project was completed after more than 18 months of preparation, planning and execution. Benefits of the upgrade include: 

  • A reduction of more than 30 customizations leading to more efficient customer support.
  • The Oracle 12.c database upgrade allows for a more stable, secure and robust environment. 
  • The Campus Solutions 9.2 upgrade now enables a fluid-ready interface.

What's Next?

The next steps will be to start the fluid interface conversion. This will result in a dynamic, user-friendly interface for the UW-W community.

Project Summary

ICIT is currently implementing a business intelligence program (also known as BI or OBIEE) that will enable more robust data queries and analyses by connecting common enterprise data warehouses. This major project is a collaborative effort with UW System and UW-Whitewater's sister campuses. 

Efficiently harnessing the immense amount of data within the UW System and its campuses is essential to timely and responsive decision making. UW-Whitewater, in collaboration with the UW System and our sister campuses, is currently implementing a business intelligence program (also known as BI or OBIEE) that will enable more robust data queries and analyses by connecting common enterprise data warehouses. Once fully implemented, the BI program will transform the raw data and information, hosted in a variety of systems, into a meaningful, powerful and interactive reporting tool.

Project Goals

  • Install, configure, set up security and authentication
  • Review and migrate existing queries assessment of system-wide shared queries
  • Facilitate the creation of a metadata repository for shared queries
  • Create dashboards/reports using semantic layer that replace shared queries in interactive reporting
  • Train two technical staff from each campus
  • Move student data related queries to OBIEE


Infrastructure Setup

  • Review and recommend architecture details for development, test and production environments
  • Review and recommend the approach to configure OBIEE authentication
  • Review and recommend approach to OBIEE authorization  

Shared Queries & Implementation

  • Develop a fit/gap results document that shows level of fit and customizations needed to meet all reporting requirements
  • Develop options for future state data architecture for shared queries
  • Conduct options review sessions and facilitate the decision making process  
  • Develop implementation plan for the design, build, test and deploy phases of the project, including application work stream and change management work stream  

Student Pilot

  • Analyze the current student reporting data models and determine if a conversion to a dimensional model (i.e. a data warehouse) will be needed
  • Develop recommendations on whether common student data model can be leverages
  • Develop the high level logical model for student data based on above results (dimensions and facts)
  • Develop a template implementation plan for the three types of conversions
  • Working with the campuses, complete the remaining initiate/analyze tasks
  • Using the template implementation plan, work with the pilot campuses to build their implementation plans and establish the next phase of work for each

Project Summary

In an effort in increase enrollment and promote UW-Whitewater, student Chris Skrandzius working alongside ICIT created a project targeting search engine optimization through Google Maps. The project's purpose was to claim official UW-Whitewater locations when searching through Google. By claiming these locations, people are now able to review and rate specific locations on UWW's campus such as dorms, departmental buildings, dining centers and events. These SEO features will allow current and prospective students, faculty and staff get an accurate understanding of the UW-Whitewater campus and brand.

What's Next?

The next phase of the project will be to expand additional map directories such as, Apple Maps, Waze, Bing and Garmin.

Project Summary

In the Fall of 2017 ICIT transitioned from the print management client Pharos to PaperCut. The initial rollout of PaperCut focused on student-facing printing in all general access labs. PaperCut is a simplified printing solution that provides a wide variety of reports including environmental impact and user print data. PaperCut has provided a stable print management system and has cleaned up older issues left by Pharos.

The transition of PaperCut to the student print management software was completed in the Summer of 2017.  

What's Next?

The next step will be to transition the faculty print management software from iPrint to PaperCut. The implementation is planned for Summer 2018.

Project Summary

In the fall of 2017, ICIT introduced Citrix Virtualized Applications. Citrix is a tool that provides easy access to virtual applications across campus. These applications can be accessed from anywhere and they eliminate the need to download an entire virtual desktop. Citrix provides a streamlined process for instructors and students to access course software during class time without the need of a physical lab. Students and instructors can access the virtual library of apps from their own computers for easy and seamless collaboration. To get started, please go to:

What's Next?

ICIT is currently working on adding additional apps to the virtual suite. These would include Adobe Creative Apps such as: InDesign, PhotoShop and Illustrator. 

Project Summary

The goal of this project is to successfully transition from UWW's current Learning Management System (LMS) Desire2Learn, to Canvas. The Canvas LMS is an online learning platform used to deliver online courses and enhance traditional, face-to-face, and hybrid/blended courses. Canvas will provide "anytime, anywhere" access to course materials, such as syllabi, readings, and multi-media files, as well as course tools such as electronic drop boxes, ePortfolios, online quizzes, and grades. The current timeline for the transition points to Fall 2018 as the earliest opportunity to migrate courses to Canvas. For more info, please visit the Canvas Transition Portal

Project Summary

In the Fall of 2017, ICIT introduced Umbrella by Cisco. Umbrella is a cloud-delivered security service. Cisco Umbrella uses the internet's infrastructure to block malicious destinations before a connection is ever established. The software acts as a filter in order to stop users from visiting any malicious, vulnerable or compromised websites. Recently, ICIT has introduced roaming capabilities with Umbrella. UWW faculty, staff and student are now protected even when they are off campus.

Project Summary 

In 2017 ICIT began piloting a communication and collaboration tool called Cisco Spark. UWW was chosen to be one of only 30 organizations worldwide, and the only one in the Midwest, to participate in the Cisco Spark Meeting Room Pioneer Program, designed to provide key customers with early access to a new and innovative product. Recently, Cisco Spark rebranded as Webex Teams and was rolled out campus wide.    

Webex Teams is a communication and collaboration tool that provides seamless engagement for students, faculty, and staff via an application that can be downloaded to a computer, mobile device, or accessed via we browser. Webex Teams is ideal for projects that require continuous team engagement, context, and persistent history, such as committees, course group work, student organizations, department projects, and more. Webex Teams simplifies collaboration by incorporating three ways to interact in one location: video meetings, group messaging, and file sharing. 

Learn more and get started with Webex Teams here:

Project Summary

In the fall of 2017, ICIT's Web Team began work on a project dedicated to updating custom .NET applications. A .NET application is a non third-party custom web application.  The design, technology, and functionality of these applications had become outdated so the Web Team, working closely with each application owner , rebranded, refreshed and reworked each application to make sure they were running efficiently and effectively.

The project resulted in several updated .NET apps including:

Change of Status application - Working with Continuing Education and HR, the Web Team added summer contracts to the change of status process, eliminating the paper process. Faculty and Staff can now acknowledge their summer contracts online without a scanner or fax machine. The system is able to track contracts and speed up the approval process and lag time.

What's Next?

The next phase of the project will target employment applications.  Currently, HR is manually maintaining an email list of potential job applicants. Moving forward this June each list will be maintained within a listserv and automatic emails will be sent to each list with relevant current job openings. 

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