TEXTBOOK RENTAL GUIDELINES
Source: Office of the Provost and Vice Chancellor for Academic Affairs
- The Textbook Rental adoption policy requires that titles normally be retained for a three year period.
- Books are not automatically updated when a new edition becomes available. A request for a new edition may be submitted as a new book order, subject to the three year adoption policy.
- A request for a new text may be submitted as a new book order: 1) when a new edition of an existing text becomes available; or b) when the existing text goes out of print.
- Books will be purchased from used book companies when available. A request for all new books will be evaluated on an individual basis.
- The book designated as the main textbook for a course will not be subject to any maximum dollar amount. There is a $10 minimum for any book purchased for the Textbook Rental Service.
- If multiple texts are used in a course, the total dollar value at list price may not exceed $80. A request for multiple texts exceeds a total of $80 may be submitted to a faculty textbook advisory committee for review.
- Supplemental texts not covered by the Textbook Rental guidelines may be ordered through the University Bookstore to be purchased by the students.
- When a new book is adopted for a course or section, the existing text used by that instructor or the previous instructor will be discarded. Options include:
- Selling books to used book companies.
- Selling books to students at a reduced rate.
- Sending books to the academic department upon request. These requests are subject to limitations determined by the wholesale value of the book.
- Sending books to the Reserve Library in accordance with their policies.
- Any textbook that has not been used for three years will be discarded upon notification of the department chairperson. Exceptions may be submitted in writing to the Textbook Rental Director.
- Textbooks for graduate courses, workshops, seminars and other one-time offerings are not available through Textbook Rental.
The following existing practices will remain in effect.
- Textbooks for workshops, seminars and one-time offerings are not available through textbook rental.
- Fines, $20 for the first book and $2.50 for each additional book.
- Incompletes. The textbook rental office must be notified if any books are needed for an incomplete in a course. Books must be returned upon completion of the course.
- Any book from the textbook rental department may be purchased at a discount during the advertised periods. These times occur approximately 30 days after the start of a semester and end approximately 20 days prior to the last day of classes. Summer school purchase periods will be one week from the start of classes and end one week prior to the end of classes.
- The discount of 10% on any book less than one year old, 20% on any book one or two years old and 30% off any book three years or older. The discount will be applied to the retail price of the book at the time it was last purchased by the textbook rental department.
- Those who wish to purchase books at other times of the year must pay the full retail price of the book at the time it was last purchased by the textbook rental department.
- Students must pay for all textbooks, audio CDs and CD-ROMs that are not returned to the textbook rental. Discounts will be applied if applicable. A full refund will be given if the materials are found and returned within 30 days. A refund on materials returned after 30 days will be at the discretion of the textbook rental supervisor.
- For books removed from inventory: Books which are checked out by students and that have been subsequently removed from the Textbook rental Inventory must be returned to avoid being billed for the retail price of the books:
- Within 30 days of the end of the semester that the book was last used, or
- Within 30 days after the completion of an incomplete that required the use of the discontinued book.
- Discarded books may not be returned for credit in lieu of purchasing the books if they do not fall under the guidelines set forth in (1) and (2) above.
- Marking in a new book will result in a fine ranging from $2.00 up to the replacement cost of the book.
- Graduate students are not allowed the use of the textbook rental area unless they wish to purchase a book.
- Desk copies will be requested for faculty when a new adoption is placed. A faculty member may check out one copy of the book being used in the courses being taught that semester. These books must be returned at the end of the semester, or when the desk copy is received.
C. GENERAL POLICY
ALL MATTERS OF DISAGREEMENT IN EITHER GUIDELINES OR PRACTICES ARE TO BE DIRECTED TO THE TEXTBOOK RENTAL COMMITTEE.
As amended July 2014