Working, Teaching, and Learning Remotely

I want to...

Tool (with links to instructions)

Quick Tips for Getting Started

Give students access to my course’s content and activities online. 

Canvas

• Use your Canvas course to move students through required content when unable to meet face-to-face. 
• Be prepared to move assessments into Canvas, if necessary.
• Instructors will need to publish the course before the students are able to access it. 

Communicate with my students to let them know what is happening in our course. 

There are a number of campus-supported tools for this. Please see the box to the right for our recommendations. 

• If you have not yet been using Canvas for your course, we recommend using WINS to email your class to notify them that you will be using Canvas and that you expect them to check the course site for further information. 
• Once you have notified your students or you have been using Canvas thus far, there are a number of ways to communicate with your students: 
  • Canvas Inbox Messaging to create consistent, course-related communications for students to help maintain the instructor-student communication process.  
  • Canvas Announcements to effectively post course updates or changes to the entire class at one time (note: avoid using announcements for additional content delivery).
  • Webex Teams in Canvas to promote personalized interactions and create humanized communications with your students via individual or group video chats, voice calls, or text-based instant messaging. 
  • Webex Meetings in Canvas to hold virtual office hours, class sessions in real-time,and  group meetings. (Extra tip: Don’t forget to record your meetings for the students to review later!)

Create content to share with my students to help them understand our course topics. 

There are a number of campus-supported tools for this. Please see the box to the right for our recommendations. 

• Review the recording best practices for tips to record high quality content for students to view remotely.
• If you would like to record yourself speaking over a PowerPoint slideshow, we recommend reading about  Powerpoint Voiceover Lectures. After completing them, it is best to follow the process of Exporting it  as a Video, Uploading it  to Rev, Restricting it to your Course, and Embedding it in Canvas.
• If you would like to record yourself on video talking to your students or capture your screen, we recommend creating a one-time use videos with Kaltura. (Extra Tip: Capture the most crucial points of your lecture, and keep your recording succinct and engaging. Limit your lectures to shorter time frames, chunking out the important content-crucial talking points.)  

Share my syllabus and course content online.  

There are a few different ways to do this in Canvas. Please see the box to the right for a few ideas. 

• Use the Syllabus area to share your syllabus.  
• Use the Home area to add modules (or headers) to direct your students (e.g., Week 7) and add files or links to them.
• Extra Tip: Students tend to prefer the Home area to appear in a chronological order of things they have to do.   

Use online discussions to promote interaction and deeper learning around our course topics. 

Canvas-Discussions

• Enable the Discussions navigation item.
• Use open-ended, thought provoking questions, encouraging critical thinking and student engagement. 
• Be sure to write out expectations for discussions so students stay engaged in the topic (i.e. respond to peers with open-ended questions for deeper discussion).

Put the quiz I usually do in class online. 

Canvas-Quizzes

• Use “Classic” quizzes as we do not yet support “New” quizzes. 
• Use feedback to direct students to further information to guide their learning. 
• Review our instructional training Canvas course for more in-depth documentation on how to set-up your quiz. 

Give grades and feedback on student assignments. 

Canvas-Speedgrader

• Set-up your assignments so that they can be graded online. 
• Do your best to provide students with timely and personalized feedback on their work. 
• Review our instructional training Canvas course for more in-depth documentation on how to use Speedgrader and other grading tools. 

Have students access academic software on their own devices. 

Virtual Labs (Citrix)

• Check the software list to make sure the software you want students to use is listed.
• Share the minimum   requirements for their computer and how to install the receiver with students. 

Have students access Adobe Creative Cloud applications on their own devices.

Adobe Creative Cloud Desktop Application

• UW-W students are now able to access the entire Adobe Creative Cloud Suite from their own devices until May 31st, 2020. 
• Students can install Adobe applications on personal devices, by visiting:   https://www.adobe.com/creativecloud/desktop-app.html and installing the Creative Cloud Desktop Application.

Manage student expectations. 

There are a few different ways to do this in Canvas. Please see the box to the right for a few ideas. 

• Canvas allows you to establish Due Dates to maintain course structure and flow; it is also important to communicate flexibility and alternative arrangements as situations warrant. Use due dates to continue to guide students through the content that would ordinarily be covered in face-to-face courses.
• Enable and authorize the UW-Whitewater App to interact with your course in Canvas. This will allow your students to get assignment due notifications inside of the app. For directions, visit our information page on  authorizing the UW-Whitewater App in Canvas.
• Canvas also has the ability to create Pages and “To-Do” items. Using the to-do feature during page creation allows for easy access to content for the students, who may need guidance working in the online format. To-do populates the content page to the student calendar, allowing for 1-click access to the content, and continues to help navigate students through the flow of the course.   

Make my online instruction accessible for students with disabilities.

The Center for Students with Disabilities (CSD) has created several resources for accessibility and online instruction

• If you have any questions about how your courses can be made accessible for students who have self-disclosed, feel free to contact the student’s Disability Service Coordinator which is listed on their accommodation letter or available in the Faculty Portal.

• CSD has created a Canvas page to help faculty and staff. On this site, you can explore topics related to working with students with disabilities and the CSD, as well as access additional resources. 

• Generate an automatic transcription of a recorded Webex meeting or event.

I want to...

Tool (with links to instructions)

Quick Tips for Getting Started

Know the latest information on the situation.

Official information will be sent out using campus alerts and email.

• Check your UW-W email address often (at least once per day if not more). We also recommend setting up your phones and devices to connect to your account. Configuring it on your device will allow you to get real time notifications when messages are sent. 
  • iOS  
  • Android 
  • Web Client  
• The campus also sends out emergency notifications using Informacast .  

Make sure I receive updates on my courses and know when things are due. 

Depending on your instructor’s communication preferences and prior use of Canvas, it is important to check your UW-W email and Canvas course sites frequently.

• As stated above, check your UW-W email often! 
• Also, check your Canvas course sites often for updates!
• Set up your Canvas notifications to help you stay on top of things. The most likely ways an instructor will try to reach you from within Canvas are Announcements and Conversations, so definitely turn those on.  If you want to receive the notifications directly to your phone, be sure to update your contact methods .   
• Use the calendar to see when items for your courses are due. 

Virtual Labs (Citrix)

• Check the software list to make sure the software you want to use is listed.
• Share the minimum requirements for their computer and how to install the receiver . 

Adobe Creative Cloud Desktop Application

• UW-W students are now able to access the entire Adobe Creative Cloud Suite from their own devices until  May 31st, 2020 . 
• To install Adobe applications on your personal device, please visit:   https://www.adobe.com/creativecloud/desktop-app.html and install the Creative Cloud Desktop Application. Once installed, login with your Net-ID and Password. You can then install your choice of Adobe applications.

Google Drive

• Talk with your team about how you want to use Google Drive for your work. 
• The key is organization of work into folders and making sure everyone has access to those folders! You might think about creating a Shared Google Drive as a way to share multiple files with a team-use. 
• Quickly learn Google Drive Basics.

• Collaborate with your classmates from anywhere on any device with Webex Teams. 
• Download it to your computer, tablet, and/or phone to never miss a communication! 
• Check out this QuickStart Guide and Use Cases to get started! 
• Watch this 1.5 minute video to learn how to send a message in Webex Teams! 

• Schedule a Meeting after Signing In (upper right corner) at webex.com.
• Start a Webex Meeting from your account after Signing In (upper right corner) at webex.com.
• During a meeting, you can Share Your Screen and Record the session.

• To Join a Webex Meeting from an email invitation: https://help.webex.com/en-us/ozygebb/Join-a-Cisco-Webex-Meeting
• To join a Webex Meeting from Canvas: follow instructions provided by your instructor. You will join the meeting from Canvas and Webex Meetings scheduled through Canvas will show as a calendar event.

• Download the  UW-Whitewater App to access resources, communicate with your peers, view your course schedule and receive reminders on course due dates.